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Services and Activities

Minutes - Dec 2, 2009

Services and Activities Fee Committee

Minutes December 2, 2009

Meeting called to order:

Tyler Anderson, Chair, called the meeting to order at 5:35 p.m. and attendance was taken.


Tyler Anderson, Jack Baker, Kiley Baker, Ed Day, Kay Kenison, Scott King, Pedro Navarrete, Brad Nelson, Scott Robinson, Keith James (BOD), Teri Willard and Wendy Williams.

Approval of Minutes:

Approval of the minutes from November 17, 2009. Scott King moved to approve the minutes as submitted. Brad Nelson seconded. Motion carried.

Public Comment:

No comment.

Supplemental Requests or Base Funding Requests:

Writing Center – Teresa Joy Kramer: The University Writing Center is requesting $200,000 in base funding to replace lost state support and to relieve the burden on the Student Affairs Flex Budget. The Writing Center is a free service open to all students on the Ellensburg campus, as well as the Westside and Eastside students and also available on-line. The Writing Center provides one-on-one meetings with the students of all discipline and also provides workshops. The number of students utilizing The Writing Center has increased over the past few years. The Writing Center consultants are recommended by their professors and have completed English 402/403 classes. If the Writing Center is approved base funding, it would start in July 2010. All requests for supplemental or base funding will be discussed at the January meeting.

Opera Production – Emily Cronin: The request for supplemental funding is $3,500.00 to help with the production of “The Tender Land” on April 17-18, 2010. This would be a full opera production with 30 cast members, including a chamber orchestra. There has not been a full opera production in 10 years. There is no music department funding available. The vocal club will help with fund raising and the cost for students will be free, but ticket sales for others are estimated at $8 and $12. The S&A Committee will discuss this proposal at their January meeting.

2010 SOURCE Funding – Natalie Lupton: SOURCE is seeking supplemental funding from the S&A committee in the amount of $11,000.00. SOURCE is a daylong event patterned after professional meetings, with concurrent morning and afternoon presentations, a keynote speaker at a luncheon banquet and an awards presentation. It is scheduled for May 20, 2010 from 8:00 – 5:00 in the SURC. Last year there were 280 presentations including oral presentations, mixed media, live performances, poster presentations, art displays and a fashion show. They have received a commitment of $500.00 and expect to receive more from Continuing Education and the Wildcat Shop. The supplemental request will be considered in January.

Math Center – Erin Lee: The Math Center is requesting $19,838.00. Last year the Math Center averaged 900 visits per quarter to help students in their coursework. The tutoring is done by student employees and this request is for 12 student employees. The funding would start in July 2010. Academics cover the salaries for the professor, secretary and student employees as well as goods and services. The Math Center will not operate without this funding. The request will be reviewed at the January meeting of the S&A Committee.

Academic Advising – Scott Carlton: The base funding request is for $125,411.00. This would cover advising support to transfer students at the Westside centers and Ellensburg. These positions would focus most of their time on transfer students. Transfer students’ graduation rate is only 58%. The Advising Center services have increased dramatically with the change demographically of the student population. More students need tutoring to provide successful academic experiences and to complete their goal of graduation. S&A will be meeting in January to consider this request.

Academic Achievement, Tutoring for All – Neil McFarlane: The request is for $26,286.00 to expanded tutoring to all students on campus enrolled in general education classes. Currently tutoring services are only provided for specific programs that are grant funded. The number of students use tutoring each quarter is 180-200. Group tutoring and limited one-on-one tutoring are the expanded services. The request will be reviewed at the January meeting of the S&A Committee.

Supplemental Request to be voted on:

Football Playoff tickets increase request: Jack Baker would like the Committee’s approval for the additional funds needed to pay for the football playoff tickets. More students attended the games than were originally estimated.


Kiley Baker made a motion to authorize the increase the funds needed to pay for the football playoff tickets from the SAEM Flex budget. Scott Robinson seconded. Motion carried. (All in favor.)

S&A Program Review:

Jack Baker shared the letter and questions to be sent to the providers for their upcoming S&A review. Everyone agreed with the letter and questions. These will be sent out to the providers so they can prepare for their review, which will starting in January.

Other Business:
  • Jack Baker also shared the S&A definitions. These will help guide the S&A Committee.
  • The Observer will be attending a meeting after the first of the year to discuss the possibility of conducting surveys regarding services through the Observer.

Schedule of Next Meeting: January 6, 2010

President Gaudino will be attending.


Keith James moved to adjourn, Scott Robinson seconded. Motion carried. The meeting adjourned at 7:45 p.m.