Riley LaMie called the meeting to order at 5:34 p.m. and attendance was taken.
Jack Baker, Ed Day, Megan Hammond, Kay Kenison, Kevin Kimball, Riley LaMie, Caitlin Morrison, Stephanie Oberlander, Scott Robinson, Brook Rutledge, Brent Weisel, Wendy Williams, and Teri Willard. Excused: Julia Cain.
Scott Robinson moved to approve the minutes as presented. Stephanie Oberlander seconded. Motion carried. (All in favor)
Two students, Patrick Polsin and Alex Davis-Brazill, presented petitions signed by 288 students. The petitions read: "We, the undersigned Central Washington University students, wish to voice our concern at the long-standing pattern of under-funding of the fine and performing arts by the Services and Activities Committee. Given that the monies you distribute are coming from our fees, we request that the Committee reexamine funding of the fine and performing arts. While these programs certainly benefit arts majors, they also provide vital services and important activities to all CWU students, as well as the campus community, and community at large, including, but not limited to: art exhibits; musical events; theatrical programming; The Observer; Manastash; dance concerts; film projects and festivals; and guest artists in all areas." The S&A committee appreciated the effort of the students in gaining signatures for this petition and agreed to keep the fine arts and performing arts in mind as items are being brought before the committee for consideration.
GALA request for keynote speaker - Joshua Rumley: The supplemental request is for $7,897.00 for GALA’s keynote speaker for the PRIDE celebration the first week of June. They plan on bringing Dan Savage, accomplished journalist and activities for the queer community with his "tell it like it is" approach to queer rights as well as queer family rights. The presentation would be on June 2, 2009 at 8:00 p.m. in the SURC Theater. The original amount requested was $8,297.00, but they have $400.00 in sponsorship adjusting the request to $7,897.00. This is an extra event for PRIDE Week, in addition to those already planned and funded. Currently, it is scheduled for the SURC Theater, but it may be moved to another venue to accommodate a larger audience. This request will be further discussed and a vote taken at the next S&A Committee meeting.
Society of Professional Journalists – Melissa Oh: The supplemental request is for $1,005.00 for the Society of Professional Journalists conference in Missoula, Montana on April 24-26, 2009.
MOTION: Megan Hammond made a motion to approve $1,005.00 in supplemental funds for the Society of Professional Journalists conference in Missoula, Montana on April 24-26, 2009. Caitlin Morrison seconded. Motion carried. (8 in favor, 1 abstention) The S&A Committee agreed that this is valuable to the students in their professional development.
University Writing Center – Teresa Jo Kramer: The supplemental request is for $51,000.00 to help support the University Writing Centers for FY 2010 year.
MOTION: Brook Rutledge made a motion to approve $51,000.00 in supplemental funds for the University Writing Center for FY 2010 year. Megan Hammond seconded. Motion carried. (All in favor)
In the discussion, this request is limited to supplemental request. The University Writing Center benefits many students and is a valuable resource for students. It was felt that it should be part of academics and they should find sustained funding for the Writing Center. There will be dramatic cuts in many services and S&A will not be in a position to cover all cut services. It was also noted that we fund many activities, but very little services, so we need to keep this in mind. S&A will need to look at the whole "picture" as requests are considered.
Budget Allocation Discussion: Ed Day shared the Base Budget worksheets showing their current base funding, current base funding plus payroll increases, and the new Annual Base Requests for FY10-13 as presented to the S&A Committee. There was a shortfall and the Committee started looking at each individual request to start narrowing the differences. After going through all the requests the first time, there was still a shortfall. Requests were looked at a second time and readjusted. The Committee looked at the planned payroll increases, but with the State "freezing" salary increases, it was suggested to move $50,000 from this category to help balance the base requests. As the numbers were very close to balancing, it was suggested to table the discussion for this week and review the requests over the coming week and bring back any changes or suggestions to the next meeting.
MOTION: Scott Robinson made a motion to bring the annual base budget requests back for review at the next S&A Meeting. Caitlin Morrison seconded. Motion carried. (All in favor)
Ed Day will update the Base Funding Request Worksheet and send it to the members for their review before the next meeting.
The next meeting is scheduled for Wednesday, April 15, 2009, at 5:30 p.m.
Scott Robinson moved to adjourn, Megan Hammond seconded. Motion carried. The meeting adjourned at 9:00 p.m.