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Services and Activities

Minutes - April 6, 2005

Attendance: Tylene Carnell, Annie Castle, James McDonald, Derrick Peters, Emily Von Jentzen, Zack George, Robert McGowan, Kevin Kimball, Ed Day, Jack Baker
Excused:: Penglin Wang, Thomas Whittlesey, Bobby Cummings
Meeting called to order at 5:10 p.m.
Additions/Corrections to March 30, 2005 minutes:
Change VonJentzen to Von Jentzen; add an 'S' to "correction"; change Group Center to Mary Grupe Center; change 2 to more than two; change 2 to two; change James' motion to James moved to start the removal process by notifying Bobby Cummings of attendance issues; change Annie to Derrick Peters; add "policy in the S&A guidelines" to the end of Derrick's amendment.

Old Business:

  • Open discussion about the $10,000 supplemental funding for jazz band
  • Tylene Carnell moved to fully fund $10,000 to jazz band to attend the North Sea Jazz Festival
  • Annie Castle seconded the motion
  • Zack George made a friendly amendment that if they do not get to go to the festival, the money will be refunded to the S & A committee in full
  • Robert McGowan made a friendly amendment that the jazz band perform a free concert of the same material to be performed at the North Sea Jazz Festival here on campus in a public area.
  • 5 in favor
  • 2 opposed
  • 1 abstention
  • Motion passed

New Business:

  • Open discussion on attendance policy
    • Derrick Peters moved to remove bobby Cummings from the S&A Committee based on failure to comply to S&A attendance policy as indicated in CWU General Guidelines and Procedures for Use of Service & Activities Fees
    • James McDonald seconded
    • 7 in favor
    • 1 abstention
    • Motion passed
  • Ed Day presented spreadsheets regarding revenue and projected revenue
  • Robert McGowan moved that items 14-21 (Campus Life Administration, Scheduling Center, SUB Custodial, SUB Engineering, University Recreation Administration, Intramural Sports & Open Recreation, Outdoor Pursuits Tent N Tube Rentals, and Ticket Master) be approved for full funding requested.
  • Robert withdrew his motion
  • James McDonald moved to fully fund lines 15, 16, 17, 19, 20 and 21( Scheduling Center, SUB Custodial, SUB Engineering, Intramural Sports & Open Recreation, Outdoor Pursuits Tent N Tube Rentals, and Ticket Master)
  • Robert McGowan seconded
  • Kevin Kimball asked why they were making the recommendation for those specific groups
  • James McDonald stated that they are not as controversial as other budget requests, they do good work, and they are required.
  • Zack George added that they are structural and necessary to run an S&A budget.
  • Annie Castle asked about line 19 (Intramural Sports & Open Recreation) because of the substantial increase in funding request.
  • Zack George said that there is an increase in participation and the program is growing.
  • Question called by Derrick Peters
  • Tylene Carnell questioned line 16 (SUB Custodial) because of a $3,000 request increase related to overtime
  • Zack George said that it was basic operations
  • Robert McGowan added the point of overtime and moving into the new SUB
  • Question called by Derrick Peters
  • 5 in favor
  • 0 opposed
  • 2 abstentions
  • Motion passed
  • Derrick Peters moved to fully fund lines 1 and 2 ( Student Funds Financial Manager & SUB-REC Project)
  • Robert McGowan seconded
  • All in favor
  • Motion passed
  • James McDonald brought up line 14 (Campus Life Administration) and says that it could be inflated and points out the position change to line 18 (University Recreation Administration)
  • Robert McGowan added that insurance costs have gone up $3,000 per year
  • Derrick Peters moved to fully fund line 14 & 18 (Campus Life Admin. & Univ. Rec. Admin.)
  • James McDonald seconded
  • Robert McGowan brought up increase activity in the new SUB/REC
  • Question called by James McDonald
  • 6 in favor
  • 0 opposed
  • 1 abstention
  • Motion Passed
  • James McDonald moved to fully fund line 34 (The Observer)
  • Robert McGowan seconded the motion
  • Zack George questioned the $2,150 increase in the second year of the biennium
  • James McDonald stated that it was based on the increase of printing costs
  • Zack George made a friendly amendment to cap off funding at $50,000 each year
  • Amendment accepted
  • Derrick Peters feels that Tech Fee committee should fund the technology upgrades
  • Robert McGowan said the Tech Fee committee has very high demands
  • Zack George feels that they are making a responsible request because they have never had funding before and they are making gradual increases
  • Emily Von Jentzen asks if $50,000 is more than the department is contributing
  • James McDonald stated that advertising has been the only source of funding and the department hasn't contributed any money
  • Robert McGowan added that no department has that kind of money to give
  • Zack George stated that even though it is a class, students outside of the class benefit from it
  • Robert McGowan stated students in the classroom are learning from it and it is a service to the university
  • Tylene Carnell was wondering about revenue and money spent
  • Paper went over $8,000 in debt last year
  • Derrick Peters makes a recommendation to only fund $40,000 because it is better than what the group has had in the past
  • Robert McGowan says that the budget can still be revised later
  • Zack George thinks there are other places money can be cut
  • Question called by Robert McGowan
  • 3 in favor
  • 1 opposed
  • 3 abstentions
  • Motion passed
  • James McDonald moved to give line 23 (LGBTA-resources) $0
  • James McDonald justified by saying that they can receive these funds through other departments like Diversity Center and Equity Services Council
  • Derrick Peters seconded
  • James McDonald added to his justification that the Diversity Center said that the LGBTA never made a presentation to receive funding and he also stated that no other club has a line item on the budget
  • Emily Von Jentzen said that it might have been an irresponsible allocation however she thinks that we should take this budget cut into consideration when looking at the Diversity Center
  • Tylene Carnell said the Diversity Center doesn't focus on LGBTA
  • James McDonald said that the Diversity Center covers it and we don't give $25,000 to any other minority groups
  • Robert McGowan proposes increase in the Diversity Center budget
  • Derrick Peters recommended at least $8,000 to Diversity Center for employees
  • Robert McGowan asked what the money was put there for in the first place
  • Jack Baker stated the money was put there to explore if there was a need for this type of program on campus- exploration has not been done with the money
  • Emily von Jentzen was concerned about group losing resources
  • James McDonald thinks that it is convenient to have these things in one place. Leslie Webb spent all the money from LGBTA on one conference- he feels that was irresponsible and asked if the people in this group could receive the same services from GALA or the Diversity Center
  • Tylene Carnell said yes to an extent
  • Zack George feels that the money need is valid today
  • Question called by Derrick Peters
  • 4 in favor
  • 1 opposed
  • 2 abstentions
  • Motion passed
  • James McDonald moved to give Equity Service Council $0
  • Justified by saying Club Senate and E.S.C. have the same budget but Club Senate has 60 groups to fund while the E.S.C. only has 10 groups. He feels the group should be put into Club Senate.
  • Tylene Carnell stated that Club Senate is entertainment and hobbies while E.S.C. is people who have a history
  • Emily Von Jentzen feels that they have a high responsibility in money allocation and she has concern for people already in the group and thinks we need to put ourselves in their shoes.
  • James McDonald wants them to become part of Club Senate
  • Zack George said E.S.C. does more than the clubs. If we moved money it would be just another group under Club Senate and doesn't think that it should be zeroed
  • Jack Baker said that the Board of Directors felt that the group needed to be viewed as separate from Club Senate.
  • Derrick Peters said the E.S.C. does great things on campus and it should be as acceptable to have an average white American group as any of these under privileged organizations
  • Zack George said that the E.S.C. did not turn down an average white American group when it was once tried to get passed
  • Emily Von Jentzen moved to allocate $57,000 to E.S.C.
  • Tylene Carnell seconded
  • Robert McGowan thinks it irresponsible to give them that much money
  • Derrick Peters thinks they can function just as well with $10,000 less than that
  • Robert McGowan stated that they are asking for a $16,000 increase in program funding
  • Zack George said we need to look and see what the money is being used for to check for irresponsible spending
  • Tylene Carnell said group acknowledged irresponsible spending in the past
  • James McDonald thinks each group should have the same amount as the clubs in Club Senate
  • Emily Von Jentzen says Club Senate is hobby based where as E.S.C. puts on activities
  • Derrick Peters made a friendly amendment to change funding for the Equity Service Council to $50,000
  • Amendment not accepted
  • Robert McGowan said that not a lot of detail was presented on what programs are going to be added
  • Question called
  • 2 in favor
  • 4 opposed
  • 1 abstention
  • Motion fails
  • Emily Von Jentzen moved for funding E.S.C. $50,000
  • Tylene Carnell seconded
  • Robert McGowan thinks $50,000 is too much
  • Question called by Derrick Peters
  • 2 in favor
  • 4 opposed
  • 1 abstention
  • Motion failed
  • Robert McGowan moved to fund $45,000 per year to the E.S.C.
  • Derrick Peters seconded
  • Question Called by James McDonald
  • 3 in favor
  • 3 opposed
  • 1 abstention
  • Motion fails