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Services and Activities

Minutes - April 23, 2008

Services and Activities Fee Committee

Minutes
April 23, 2008

Meeting called to order: Brent Weisel called the meeting to order at 5:35 p.m. and attendance was taken.

Attendance: Jack Baker, Anna Boyer, Julia Cain, Ed Day, Kay Kenison, Kevin Kimball Jeremy McCann, Scott Robinson, Sara Ruiz, , Brent Weisel, Wendy Williams and Teri Willard. Excused: Brook Rutledge

Approval of the minutes from April 16, 2008: Jeremy McCann moved to approve the minutes as presented. Anna Boyer seconded. Motion carried. (All in favor)

Public Comment: None

Supplemental Requests for Funding:

Campus Cruise Committee: Rachel Simonson presented a request for $3,100.00 in supplemental funding to pay for the transportation costs (4 buses at $775.00 each) to transport 200 students to Lake Chelan. They have received money for the boat rental fee, decorations, DJ, publicity and food from the Residence Halls Association (RHA) and Housing. Each student will be charged $15.00 to help defer the costs. The committee discussed how much money has been committed and the planned for use of the money. Rachel also said that if the transportation was not funded, the trip would be canceled.

MOTION: Julia Cain made a motion to approve $3,100.00 for transportation costs for the Lake Chelan Cruise. Sara Ruiz seconded. Motion carried. (6 yes, 3 abstentions)

S&A Guidelines: Jack Baker and Brent Weisel met the ASCWU-BOD to discuss several concerns with the final version of the S&A Guidelines and Procedures. There were several changes that were discussed and added to the S&A Guidelines.

Page 1
Item I. A. 2. Removing "color" and changing to "university knowledge" and adding "campus location"
Item I. A. 4. Removing "from different colleges (COTS, CASH, CEPS and COB)." Adding: "Faculty appointments shall consider the same diversity criteria used to appoint student members."
Page 2
Item II. C. 3 Adding: "Training Meetings (a). The first two meetings of the S&A Committee are reserved exclusively for training purposes. Members of the ASCWU-BOD are encouraged to attend these meetings."
Item II. C. 4. b. Adding: "The ASCWU-BOD has the right to address the S&A Committee regarding any issue through the public comment section of the open meeting policy or by requesting to be included on the agenda."
Page 4
Item II. C. 4. xii. Adding. "The S&A Fee Committee reserves the right to review and recommend changes to any base S&A fee allocation at any time following a strong due diligence review process."
Page 6
Item IV. C. b. i. Adding: "The Student Funds Financial Manager will provide training and/or assistance to organizations requesting an SA& Fee allocation related to forecasting funding needs."
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Item IV. D. 1. d. Adding: "Furthermore, all base increase requests are subject to review by the ASCWU-BOD before final approval by the S&A Committee for dialog and agreement. Disagreement between the Services and Activities Fee Committee and the ASCWU-BOD will be resolved pursuant to the Dispute Resolution Process described herein."

This will be the final draft of the S&A Guidelines.

Schedule of Next Meeting:

The next meeting is Wednesday, April 30, 2008, at 5:30 p.m.

For the good of the order: At the May 2 Board of Trustees meeting at 1:30 p.m., they will be honoring students. It was agreed to submit the names of the students on the S&A Committee. Jack Baker will send the names to the Board of Trustees for recognition of their service.

The meeting adjourned at 7:10 p.m.