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Services and Activities

Minutes - April 16, 2008

Services and Activities Fee Committee

Minutes
April 16, 2008

Meeting called to order: Brent Weisel called the meeting to order at 5:35 p.m. and attendance was taken.

Attendance: Jack Baker, Anna Boyer, Julia Cain, Ed Day, Kay Kenison, Kevin Kimball Jeremy McCann, Scott Robinson, Sara Ruiz, Brook Rutledge, Brent Weisel, Wendy Williams and Teri Willard.

Approval of the minutes from April 2, 2008: Scott Robinson moved to approve the minutes as presented. Anna Boyer seconded. Motion carried. (All in favor)

Public Comment: None

Supplemental Requests for Funding: None

Update: Leslie Webb, Assistant Vice President for Assessment and Strategic Planning, gave an update on the University Centers (Westside) and what is planned for the vacant position of Director of Student Affairs-Westside. Leslie Webb is in the process of looking at the current position and creating a new position description to include overseeing the expenditure of S&A funds. She hopes to form a focus group (cross-section of Westside students) to review what students’ needs may be on the Westside campuses. It is noted that the needs of Westside students differs considerably from the main Ellensburg campus students. In the discussed it was suggested a member of the S&A committee be considered from the Westside and the possibility of adding wording in the guidelines to encourage representation from the Westside campuses, or the possibility of a "mini" S&A Committee to manage the Westside Funds for the benefit of the Westside students. Leslie Webb will bring more information back to the S&A committee on the Director Position and allocation of S&A funding for the Westside students.

Supplementat request to be voted on or discussed further

Center for Excellence in Leadership, new position request – Jesse Nelson: Jesse Nelson decided that the part-time position that was discussed last week would not benefit his office. Currently his office has limited support staff, but other similar offices have at least one support staff position.

MOTION: Sarah Ruiz made a motion to approve $35,296 for the Program Support Supervisor II in the Center for Excellence in Leadership. Anna Boyer seconded. Motion failed (2 in favor, 3 nay, and 4 abstentions).

Discussion: Julia Cain supported the addition of this new position. From Julia’s point of view from working in the CEL office, she shared her perception of what the proposed position in the office of the Center for Excellence in Leadership could provide for the students with leadership opportunities. Brook Rutledge wanted to know more about the Center for Excellence in Leadership and several members shared the benefits of this program from their points of view. The Center is doing great things and the committee wants to be sure that students are benefitting if funds were allocated.

ANOTHER MOTION: Sarah Ruiz made a motion to approve $35,296 for the Program Support Supervisor II in the Center for Excellence in Leadership. Anna Boyer seconded. Motion failed (2 in favor, 3 nay, and 4 abstentions).

It was suggested Jesse Nelson bring the proposal back in the next budget funding cycle.

Schedule of Next Meeting:

The next meeting is Wednesday, April 23, 2008, at 5:30 p.m.

For the good of the order: Anna Boyer wanted to make sure that the ASCWU BOD is sharing the responsibility and a statement may need to be added to the guidelines. It was also suggested by the BOD that if the allocation funds were not used for the purpose intended, the funding recipients would be brought to the attention of the S&A committee for their reconsideration.

The S&A guidelines will be brought back next week to be sure the BOD’s concerns are addressed.

The meeting adjourned at 6:50 p.m.