University Policy Advisory Committee Minutes
Barge Hall, room 412
February 20, 2013
8:30 AM

Present:
Ex-officio:  Jim Gaudino, George Clark, Sherer Holter, Kirk Johnson, Mike Jackson, Ken Young

Ex-officio non-voting:  Jack Bishop, Stuart Boersma, Kandee Cleary, Sandy Colson, Patricia Cutright, Ed Day, Steve DeSoer, Holly Johnson, Connie Lambert, Mike Launius, Marji Morgan, Linda Schactler, Sarah Swager, John Swiney, Bob Tosch, Scott Wade, Connie Williams, Bill Yarwood

Guest:  Paul Nurick

I. Information Items

1. Overview on the new affordable healthcare plan - Paul Nurick/Kittitas Valley Heathcare CEO

Mr. Nurick summarized some of the challenges facing U.S. healthcare.  They include: fragmented healthcare delivery; recession of job losses; aging population and overweight population; reduced funding of healthcare benefits; downward pressure on Medicare payments; dysfunctional national politics; and regulatory uncertainty.  The U.S. Congress passed the Affordable Care Act in 2010 and implementation continues.  Kittitas County has two hospital districts.  District 1 includes Ellensburg, Kittitas, Thorp, and Vantage.  District 2 includes Cle Elum, Roslyn, Ronald, Easton, and Snoqualmie Pass.  The Kittitas Valley Community Hospital organization went through a two-year branding process.  From that process, a new organization name and new name for the clinics and specialty services was developed – Kittitas Valley Healthcare (KVH).  Some of the challenges facing KVH include: costs of equipping and staffing a small hospital 24/7 are very high; recruitment and retention for highly skilled positions are a continuous challenge; all patients are accepted regardless of ability to pay; and Medicare dictates that all patients be charged the same amount for the same service.  In the future, medical payments will be going from a “sickness” model to a “wellness” model, and the “Medical Home” approach will change delivery of services.  KVH’s vision for the future is to “Lead the transformation of rural healthcare quality, access, and delivery.” 

2. Facilities Master Plan Update – Bill Yarwood

Bill explained that a draft Facilities Master Plan is available to view on line at:  http://www.cwu.edu/facility/master-plan

Please review the plan and send feedback to either Bill Yarwood or Abby Burtness.  He has been meeting with campus and community folks to get their feedback.  The remaining timeline is listed below:

March 4, 2013:
Environmental Checklist and SEPA Determination issued for public review
Start SEPA 30 day review process
Updated Draft Facilities Master Plan posted on CWU’s website

March 25, 2013:
Campus Planning Workshop – 10:00 AM
CWU/Community Planning Forum – 2:00 PM
SEPA Public Hearing – 7:00 PM

April 4, 2013:
SEPA Public comments due

April 16, 2013:
End of SEPA Appeal Process

April/May 2013:
Address any issues and update draft Facilities Master Plan

May 20, 2013:
Final draft Facilities Master Plan to Ellensburg City Council

July 2013:
Facilities Master Plan 2013 presented to the CWU Board of Trustees & posted on CWU’s website.

II. Action Items

1. Approval of UPAC Minutes from January 2, 2013
Motion to approve the UPAC Minutes from January 2, 2013 as presented by Sherer Holter.  Seconded by Mike Jackson.  No further discussion.  Motion carried.
 
2. University Policies & Procedures to Recommend for Approval

A.  CWUP 2-10-090 Internal Administrative Fee – George Clark
George explained that this policy was updated to further explain the administrative fee and to clarify exceptions to the policy.  UPAC members endorsed the changes to CWUP 2-10-090 Internal Administrative Fee.

B.  CWUR 3-20-122 Personal Communication Device Procedure – George Clark
Carmen summarized the main changes to the policy.  A data service only option was added.  In addition, the cost of any employee-owned personal communication device is the responsibility of the requester.  Departments no longer have the option to reimburse employees up to 50% of the cost of their personal device.  Carmen reminded the group that ITS is required to review stipend levels every 12 months and share the information with appointing authorities to verify that there remains a valid business reason for the allowance.  UPAC members endorsed the changes to CWUR 3-20-122 Personal Communication Device Procedure.

C.  Deletion of CWUR 3-60-100 Housing Services & CWUR 3-60-200 Conference Services – George Clark
George explained that these two items are links in the procedures manual that go directly to the departments’ websites rather than any specific procedure.  University Housing and the Conference Program do not have any specific university-wide procedures at this time, so these two links need to be deleted.  UPAC members endorsed the deletion of CWUR 3-60-100 Housing Services and CWUR 3-60-200 Conference Services.