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Resources and Reports

President's Advisory Council - October 3, 2007

8:30-10:30 a.m.
Barge 412

Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Charlotte Tullos, Paul Baker, Libby Street, Marji Morgan, Martha Kurtz, Jeff Snedeker, Becky Watson, Staci Sleigh-Layman, Mark Lundgren, Judy Miller, Emily Washines, Katie Underwood

Guests: John Swiney, Sherer Holter, Carmen Rahm, Don Diebert, David Heath, Maria Lucas, Priscilla Minteer

  1. At 8:30 a.m.: Carolyn Thurston - department name change from "Wildcat Transitions" to Student Transitions and Academic Resources (STAR)

    Ms. Thurston gave some background on the program and explained that feedback from faculty, staff, students, and parents is how the name change came about. PAC members agreed that the name change was appropriate. Motion to approve the department name change as presented by Dr. Street. Seconded by Dr. Tullos. No further discussion. Motion carried.

    Dr. McIntyre took a moment to introduce two of the executive interns to the group. Maria Lucas is the intern in the President's Office and Priscilla Minteer is the intern in University Relations.

  2. At 8:45 a.m.: Sherer Holter, Carmen Rahm, John Swiney - update on the HR/SA upgrade.

    Mr. Rahm gave an update on the HR/SA upgrade. He reviewed the timetable. The scheduled implementation date is Tuesday, October 23, 2007. The Safari and Human Resources systems will go off line at 5:00 p.m. on Thursday, October 18 and will be available again on Tuesday, October 23, 2007. Training for this upgrade is underway and the university community will receive several email notices regarding training and the "go live" date. Mr. Swiney added that functionality for students is a great feature of this upgrade in the student administration area. Students will have one page where they can go to do almost everything. Students testing these pages have provided positive feedback. Mr. Rahm added that the new Faculty Center will be a one-stop-shop for faculty as well. They will be able to view information regarding their own teaching schedules as well as the ability to access numerous other major areas in the system. Ms. Holter commended the HR/SA upgrade team on a job well done. The entire process has been a very positive experience. She then explained that the capability for tracking employee information will be much easier, and the goal is to add more self-service options for employees.

  3. Action Items

    1. Approval of PAC Minutes from 9.5.07
      Motion to approve the PAC Minutes from 9.5.07 as presented by Dr. Baker. Seconded by Dr. Tullos. No further discussion. Motion carried.
  4. Discussion Items

    1. Role and responsibility of the Internal Audit Office - Dr. McIntyre
      Dr. McIntyre clarified the role of the internal auditor for the group. She added that Ms. Smith's responsibility is to explain what the state law is. Dr. McIntyre encouraged folks to talk with Ms. Smith regarding any concerns or issues they might have regarding state law.
  5. For the Good of the Order

    Judy Miller, Board Secretary:

    Ms. Miller distributed a revised version of the Definitions: Policies, Procedures, and Regulations document. The group reviewed and discussed the proposed draft. Since there was still some concern regarding the language, Dr. McIntyre asked Ms. Miller to work with a group and revise the document further. Ms. Miller will work with Ms. Sleigh-Layman and Dr. Snedeker to revise the language. The draft will be reviewed again on November 7. Motion to approve the addition of the "Project Plaques" section to the CWU Naming Policy (Part 2-2.24) as presented by Mr. Corona. Seconded by Dr. Tullos. No further discussion. Motion carried. The Faculty and Exempt Staff Retention policy (Part 2-2.48) was reviewed and discussed for the second time. The group agreed that the policy needs additional revision, so it will come back for another review on November 7. Ms. Holter explained that a new policy has been drafted to provide guidelines for the rehiring of retirees. She added that plan 1 retirees from both the Teachers' Retirement System (TRS) and the Public Employees' Retirement System (PERS) can still be rehired, but we need to keep track of their hours so that pensions are not suspended. Motion to approve the Rehiring of Retirees Policy (Part 2-2.67) as presented by Ms. Miller. Seconded by Dr. Street. No further discussion. Motion carried.

    Mark Lundgren, Director, Institutional Research:

    Mr. Lundgren reported that the state institutions received more pushback on accountability measures from the Office of Financial Management (OFM). He added that for high demand programs, we had to set targets using the Higher Education Coordinating Board's (HECB) list. After a recent conference call, all industrial engineering and technology (IET) programs and information technology and administrative management (ITAM) programs were added to our list. The IR group is hoping to standardize this process this year.

    Kim Dawson, Administrative Operations Coordinator:

    No report.

    Staci Sleigh-Layman, Chair, Exempt Employee Association:

    Ms. Sleigh-Layman reported that the exempt employee association (EEA) met Monday. Neil McFarlane agreed to fill the vacancy on the governing board. The exempt code committee is reviewing the code and will be moving procedures out of the policy. A call for agenda items for the next EEA meeting will be distributed later this week.

    Becky Watson, Director, Public Relations and Marketing:

    Dr. Watson reported that her department is working with folks in Student Affairs and Enrollment Management and Information Technology Services to finalize CWU's new home page. The goal is to have the new page up by November 1. KAPP TV did a nice piece on the campaign. She added that additional press regarding the campaign is forthcoming.

    Katie Underwood, President, ASCWU BOD:

    Ms. Underwood reported that the "Bite of the Burg" and "Back to School Night" at Fred Meyer were both very successful opening events. The board of directors are preparing for the Battle in Seattle and Homecoming events. Wellington's Wildfire will take place during Homecoming again this year. She added that the BOD members are trying to promote Wellington and get students more involved in school spirit. Ms. Underwood will be working with Central Transit to see if a route to the Flight Technology building might be added. She has received several requests from students asking if this route could be added.

    Jeff Snedeker, Chair, Faculty Senate:

    Dr. Snedeker reported that the senate's first meeting of the year is today. The bylaws are being revised to align with the faculty collective bargaining agreement. The group will have the first reading of the bylaws today.

    Emily Washines, Chair, Diversity Council:

    Ms. Washines reported that the Diversity Council is currently working to get memberships filled.

    Marji Morgan, Dean, College of Arts and Humanities:

    Dean Morgan reported that the colleges currently have many events going on. She distributed lists of events for the College of Arts and Humanities, the College of Business, and the College of the Sciences. Each of the colleges has welcomed new faculty and New Faculty Day went well. The deans are all working on assessment and accreditation, so it's a busy quarter.

    Martha Kurtz, Chair, Academic Department Chairs Organization (ADCO):

    Dr. Kurtz reported that ADCO met on Monday. They are working on solutions to several issues. She will have more to report on at the next meeting.

    Carmen Rahm, AVP for Information Technology Services:

    Mr. Rahm distributed a seven-year ITS major projects list for review and discussion. Once the HRSA upgrade is complete, the next project will be the data warehouse.

    The campaign video was shown. The group agreed that the video was very well done. Kudos to Chris Smart!

  6. Executive Reports

    Provost/Senior Vice President for Academic Affairs:

    Dr. Soltz reported that Timothy Egan, the One Book, One Campus author is on campus today. He will visit classrooms, have a book signing, attend a dinner, and then his lecture is at 7:00 p.m. in the Student Union Ballroom. Dr. Soltz hopes to have an Acting Dean of the College of Education and Professional Studies appointed this week. Three finalists have been selected for campus interviews for the AVP for Faculty Relations position. CWU's McNair program has been reinstated. It is a five-year grant at approximately $220,000 a year.

    Vice President for Business & Financial Affairs:

    Mr. Corona reported that a request for capital budget projects for 2009-11 will be distributed by email soon. CWU's supplemental budget request will be submitted to OFM at the end of the month. A communication plan for the removal of Courson and Muzzall Halls has been developed and will be shared with the community several times during the process. Bids for this project are out now. Dean Hall renovation is underway.

    Vice President for Student Affairs & Enrollment Management:

    Dr. Tullos reported that the Financial Aid office distributed $21 million this week. Residence halls are currently at 97% occupancy. Dr. Tullos stated that the programs in Disability Support Services are very well supported this year. Student Affairs and Enrollment Management directors will participate in an assessment workshop tomorrow.

    Vice President for University Relations:

    Dr. Baker distributed the Case Statement and Rapport. The Crimson and Black Gala is this Friday in the Student Union Ballroom. It will be a great event. Tickets sales for the Battle in Seattle look good.

    Chief Planning Officer:

    Dr. Street reported that she will be meeting with all of the divisions to discuss university assessment. The Northwest Commission on Colleges and Universities (NWCCU) accreditation process is moving forward. Dr. Backlund will submit academic department templates to the deans this week. Dr. Street reminded the group that the first Presidential Speaker event is Wednesday, October 17. Patricia Limerick, nationally renowned author and historian of the American West, will kick off the 3rd Annual Performing Arts and Presidential Speaker Series with a free public lecture that will focus on the question: "Can historians be of help to their fellow human beings?" The lecture is at 7:30 p.m. in the Music Building Concert Hall.

    President:

    Dr. McIntyre reported that her annual State of the University Address was held yesterday. She announced the public phase of the comprehensive campaign during her address. At the Crimson and Black Gala at the SURC this Friday, October 5, we will honor an individual and a company whose philanthropy has significantly aided CWU over the years. It's a very exciting time for CWU.

  7. Information Items

    1. Items for the University Bulletin, President's Report, Central Connections, and other communications
      1. Email alert system - University Bulletin
      2. State of the University Address
      3. Kathryn Corona's Award - Central Connections
      4. Crimson and Black Gala
      5. Battle in Seattle
      6. National Cyber Security Awareness Month (October)
  8. Old Business

    No old business.