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Resources and Reports

President's Advisory Council - November 4, 2009

Barge Hall - 412
8:30 AM

Present: Jim Gaudino, Wayne Quirk, Bill Vertrees, Sherer Holter, Libby Street, Keith James, Roy Savoian, Elaine Ames, Matt Cziske, Jim Schwing, Roger Fouts, Kirk Johnson, Tracy Pellett, Shelly Johnson, Jen Gray, Judy Miller, Keith Champagne, Dennis Defa, Kevin Nemeth, Geoff Foy, Loran Cutsinger, Ed Day, Staci Sleigh-Layman, Cherie Wilson, Margaret Smith, Connie Lambert, Wendy Rittereiser, Bill Yarwood, Bob Hickey, Phil Tolin, Mark Lundgren

Dr. Gaudino announced the position changes for Libby Street, Interim Vice President for University Relations and Sherer Holter, Chief of Staff/AVP for Human Resources.

  1. Action Items

    1. Approval of PAC Minutes from October 7, 2009
      Motion to approve the PAC Minutes from October 7, 2009 as presented by Dr. Savoian. Seconded by Mr. Cziske. No further discussion. Motion carried.
    2. Changes to Equal Opportunity/Affirmative Action WAC - Staci Sleigh-Layman (8:35-8:45)
      Staci Sleigh-Layman gave some background on the current WAC and reminded the group that she is suggesting we repeal everything that is currently out there and make a more general statement. Now that the public is more educated with regard to affirmative action laws, it's not necessary to have this level of explanation in the WAC. She added that there isn't anything in the repealed WAC's that isn't already stated in university policy. Motion to approve changes to the Equal Opportunity/Affirmative Action WAC by Dr. Savoian. Seconded by Ms. Holter. No further discussion. Motion carried.
    3. University Event Policy/Part 2-2.77 - Libby Street (8:45-9:00)
      Dr. Street reminded the group of the long discussions that we've had regarding the event policy and the event civility policy. Motion to approve the University Event Policy by Dr. Street. Seconded by Mr. James. Mr. James asked if there is an in depth description of responsibilities of event organizers? Dr. Street explained that the URL for the guidelines that will be included in this policy has that information. Cherie Wilson added that anyone who schedules an event through the Scheduling Center is required to sign off on the guidelines after they go over them with the person/group. No further discussion. Motion carried.
    4. University Speaker/Part 2-2.36 - Libby Street (9:00-9:15)
      Dr. Street reported that the University Speaker Policy is parallel to the Event Policy. Basically this is just tidying up an existing policy. Motion to approve the University Speaker Policy by Dr. Street. Seconded by Mr. Cziske. No further discussion. Motion carried.
    5. Honorary Degree Policy/Part 2-20-060 - Libby Street (9:15-9:30)
      Dr. Street explained that the legislature extended rights to the regional universities to offer doctoral degrees. This policy was updated to show this change in legislation. Ms. Miller added that the language that was added/changed came directly from legislation. The procedures regarding the timing of applying for an honorary degree were changed as well. Motion to approve the Honorary Degree Policy by Dr. Street. Seconded by Dr. Quirk. No further discussion. Motion carried.
  2. Information Items

    1. Summer Session 2010 Budget Proposal - Geoff Foy & Kevin Nemeth (9:30-10:00)
      Kevin Nemeth introduced the proposed budget for summer session 2010. He explained the criteria that formed the foundation for preparing this proposed budget. Those included: 1) provide appropriate course and programmatic offerings in order for students to meet their academic needs and interests; 2) provide opportunities and support for faculty; and 3) provide financial support to address the university's mission. The proposal applies anticipated costs for Summer 2010 against an assumed enrollment level and distribution of enrollments for Summer 2010 equal to that achieved in Summer 2009. The projected budget in terms of revenue and expenditures was reviewed and discussed as well. Dr Gaudino explained that this is coming to PAC as an information item -- not for approval. It will be going to the Budget Advisory Committee for final approval soon.
    2. CWU Research Conflict of Interest Policy - Roger Fouts (10:00-10:15)
      Roger Fouts gave some background on the purpose of the policy. Universities around the country are wrestling with this same issue. In order to be eligible for a Safe Harbor agreement with the state, the university must have a well-defined research conflict of interest policy. He added that he has worked with Bruce Porter, Alan Smith, Margaret Smith, and Bill Vertrees, to develop this policy. It has also been vetted by Provost's Council, the faculty union, and will now go to President's Cabinet.

Other information:

  • Dr. Gaudino congratulated everyone for the recent NWCCU accreditation visit. On January 13 Dr. Gaudino will go over and meet with the commission and respond to any questions they may have.
  • Dr. Gaudino congratulated everyone on a very successful Homecoming and the dedication of three buildings: Aviation, Purser Hall, and Wendell Hill Hall. He also congratulated the CWU Football team on a 10-0 record.
  • Mr. Vertrees reported that they opened the bids for Hogue Hall and the bids came in 30% under the estimate, so that was great news. A groundbreaking event for Hogue Hall is November 18.
  • Dr. Street congratulated everyone on the recent NCATE accreditation visit. The preliminary report is positive.
  • Matt Cziske reported that Admissions had a very successful open house during homecoming weekend. Over 800 students and parents were here to visit CWU.
  • Dr. Gaudino thanked Bob Hickey for initiating and organizing a meeting of the WEA, united faculty, and the administration of all of the regional universities. The group will be working together on issues for the legislative session.