Present: Jerilyn McIntyre, Rich Corona, Charlotte Tullos, Ellen Hall, Libby Street, Marji Morgan, Shelly Johnson, Teri Olin, Katie Underwood, David Heath, Penny Anderson, Jeff Snedeker, Matt Manweller
Guests: Jack Baker, John Drinkwater, Sherer Holter, Cherie Wilson
Ms. Holter reported that in partnership with OEO, human resources coordinated an analysis of CWU's exit survey and the development of an entrance survey. A focus group reviewed the current exit survey and evaluated the use of an entrance survey. The purpose of an entrance survey is to provide new employees the opportunity to communicate their reasons for choosing employment with CWU and to solicit information regarding their initial days with the university. The purpose of an exit survey is to gather information regarding the employment experience to assist in developing strategies to reduce employee turnover and to improve recruitment and retention efforts as well as the efficiency and effectiveness of university programs and procedures. The plan for implementation of this process is HR will provide employees with a link to SurveyMonkey, the on-line survey tool, for completing the entrance or exit survey. The entrance survey will be sent to new employees within ninety days of employment. The exit survey will be sent to former employees within a month after leaving CWU. The data will be compiled quarterly by HR. The results will be provided to OEO and cabinet.
Ms. Holter then distributed a proposal and policy regarding background checks. She explained that background checks are only conducted on new civil service employees. Currently, we do not do checks on any other staff unless a department asks. Human Resources is recommending that we start doing background checks on all new hires. The cost of the nationwide background check would be $37 per person and would only be conducted on final candidates. For temporary/hourly employees, we would only redo a background check if the employees were gone from the university over a year. Ms. Holter stated that this does not guarantee we will find everything, but it shows due diligence. She added that several colleges have adopted this procedure and it seems to be working well for them. Ms. Sleigh-Layman asked if we have had problems in this area in the past? Ms. Holter reported that HR is looking at this process as more of a preventative measure.
Dr. McIntyre asked PAC members to review the policies carefully and send concerns or feedback to Ms. Holter. These policies will come back on June 4 for final approval.
Shelly Johnson, Director, Budget Planning:
Ms. Johnson reported that the budget office is working with accounting folks on the FMS chartfield change project. There are several things to get in place before the change.
Jeff Snedeker, Chair, Faculty Senate:
Dr. Snedeker reported that there are many things going on in the senate, but things are winding down. The last senate meeting is May 28.
Kathleen Barlow, Chair, ADCO:
Penny Anderson reported for Dr. Barlow. ADCO is working closely with Pam Zupan on the fall chairs training. They plan to include a session on emergency management.
Becky Watson, Director, Public Relations & Marketing:
Teri Olin reported for Dr. Watson. Public Relations & Marketing continues to respond to e-mails that are coming in about the softball story. Everything is on schedule for commencement. The booklets should arrive the first week of June. Media is all set for commencement day, and the announcement regarding commencement speakers has gone out as well.
Katie Underwood, ASCWU BOD President:
Ms. Underwood reported that the BOD members are down to the wire. Only 17 days until graduation. Pedro Navarrete will take over as ASCWU BOD President on June 8th. Student Appreciation Day is this Thursday. There are a number of activities planned for the day and evening.
Dave Heath, Chair, Employee Council:
Mr. Heath thanked Dr. McIntyre for her support of Employee Council.
Marji Morgan, Dean, College of Arts & Humanities:
Dr. Morgan reported that the deans recently heard a proposal for a revision of the Honors Program. The hope is that the revision will help increase enrollment in the Honors Program. All of the deans are working on their budget requests. Requests will ask for money for enhancing enrollment. They are also looking into hybrid courses and developing more online courses. Dr. Morgan congratulated Dr. Snedeker on his selection as the Phi Kappa Phi Scholar of the Year.
Provost/Senior Vice President for Academic Affairs:
Dr. Morgan reported for Dr. Quirk. The PESB will be making their final decision today. Dr. Quirk is in Wenatchee for the meeting today.
Vice President for Business & Financial Affairs & University Relations:
Mr. Corona reported that we opened bids for the new residence hall, and they all came in under the estimate. He added that this is great news because now we will not have to borrow as much money for the building.
Vice President for Student Affairs & Enrollment Management:
Dr. Tullos reported that we are currently up 169 in freshmen applications from this time last year. Transfer applications at Ellensburg are down 28 from this time last year, but then last year was not a good year to compare with. The university centers are down as well. However, the centers remain open up until the start of fall quarter, so we usually get more applications over the summer. The Higher Education Coordinating Board is giving additional money to the Universities, so we are in the process of sending out additional scholarships for fall quarter.
Vice President for University Relations:
Dr. Hall reported that the Foundation Board met last week in Tacoma. The meeting went well. The Transforming Lives Campaign is nearing the end. Becky Watson is in Wenatchee this morning handling media coverage for the PESB decision. Dr. Hall distributed a calendar of University Relations events for June through November 2008. There are many activities and events going on the next few months.
Chief Planning Officer:
Dr. Street reported that she continues to work on NWCCU Standard 1. The committee handling performance agreements has been formed and has been meeting regularly. Doc Hastings read about the CWU softball players and drafted a Congressional Record to honor Mallory Holtman, Liz Wallace, Coach Frederick, and the rest of the CWU softball team for their selfless actions and generosity.
Dr. McIntyre reported that she recently attended a meeting of the Great Northwest Athletic Conference. Following that conference in Seattle, Dr. McIntyre visited and had lunch with faculty and staff at CWU-Des Moines. It was a wonderful visit with great conversations. Please send suggested topics for the next President's Corner of the University Bulletin to Dr. McIntyre as soon as possible. Dr. McIntyre added that the CWU Symphony Orchestra and Choir performance this past weekend was wonderful.
No old business.