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Resources and Reports

President's Advisory Council - July 18, 2007

8:30-10:30 a.m.
Barge 412

Present: Jerilyn McIntyre, Rich Corona, Paul Baker, Charlotte Tullos, Libby Street, Becky Watson, Melody Madlem, David Heath

Guests: Nancy Howard, Sherer Holter, Staci Sleigh Layman

  1. At 8:30 a.m. (for 15 minutes): Sherer Holter regarding volunteer activities

    Ms. Holter began by explaining that the Fair Labor Standards Act (FLSA) allows public employees to engage in volunteer activities in addition to their regular job responsibilities with their current public employer under certain circumstances. Employees may volunteer for civic, charitable or humanitarian reasons above and beyond their regular job responsibilities. However, any time spent at the employer's request, under the employer's direction or control, or while the employee is required to be on the premises is considered work time. Volunteer activities must occur outside the usual workday, participation must be completely voluntary, and the employee cannot perform the kind of work they are paid by the university to regularly perform. This also applies to student employees. This information is being provided as a guideline so that employees and supervisors are aware of the procedures. Ms. Holter added that she communicates regularly with student affairs and enrollment management and the payroll office regarding these issues and cases are reviewed on an individual basis.

  2. Action Items

    Approval of PAC Minutes from 6.6.07

    Motion to approve the PAC minutes from 6.6.07 as presented by Mr. Corona. Seconded by Dr. Baker. No further discussion. Motion carried.

  3. For the Good of the Order

    David Heath, Chair, Employee Council:

    Mr. Heath reported that the employee council is currently soliciting names of groups to nominate for the Extra Special Over-The-Top, Team of The Year Award. They hope to have a group selected for this award soon. Elections of employee council officers for 2007-2008 were held in June. The officers are:

    • Chair - David Heath
    • Vice-Chair - Cindy Hunt
    • Secretary - Sandy SperlineĀ 
    • Assistant Secretary - Mari Knirck
    • Publicity Coordinator - Susan Adolfi

    Melody Madlem, Chair, Faculty Senate:

    Dr. Madlem reported that the senate executive committee meets next Friday. They will be working on senate bylaws and reviewing the timing of their election of officers.

    Becky Watson, Director, Public Relations & Marketing:

    Dr. Watson reported that PR & Marketing is partnering with the Ellensburg Chamber of Commerce on a Special Olympics event. They have been invited to Seattle this weekend to participate in a meeting with Special Olympics to develop an agenda for the event in January 2008. Dr. Watson is currently working with Bruce Porter and Jack Bishop on trademark issues. PR & Marketing is busy working on next year's recruitment materials.

    Nancy Howard, Director, Office for Equal Opportunity:

    No report.

    Staci Sleigh Layman, Chair, Exempt Employee Association:

    No report.

    Sherer Holter, AVP for Human Resources:

    Ms. Holter reported that HR staff has been working very hard on getting all of the raises in place. She commended them on a job well done.

    Judy Miller, Board Secretary:

    Ms. Miller distributed proposed changes to the nondiscrimination policies and asked Ms. Howard to summarize the changes. Ms. Howard explained that the proposed revisions address the following issues:

    • Emphasis has been placed on equal opportunity by addressing it first and expanding on the university's commitment to inclusivity and diversity.
    • The policy is revised to remove redundant language.
    • The current policy focuses only on responsibilities of the university and its managers regarding term and conditions of employment (e.g., hiring promotions, wages, training opportunities, etc). Recommended language has been added that explicitly prohibits harassment of employees based on their protected group status. This will provide employees with the assurance that their workplaces remain free from such harassing behaviors.
    • Reference to existing discrimination grievance procedures and their location has been added.

    The group was asked to review the changes and send feedback to Ms. Miller prior to the August 8 meeting. The policy will come back then for final approval.

  4. Executive Reports

    Provost/Senior Vice President for Academic Affairs

    No report.

    Vice President for Business & Financial Affairs

    Mr. Corona reported that Dean Hall bids open on Tuesday. The Payroll Office is working on increasing direct deposit percentages. Beginning fall quarter, they will require all student employees to have direct deposit. From the perspectives of Information Technology Services, The Wildcat Shop, and Dining Services, the orientations are going very well. ITS is currently working on spam filters. There is a new email engine that will allow employees to customize their spam filters. They hope to have this in place by fall quarter.

    Vice President for Student Affairs & Enrollment Management

    Dr. Tullos reported that freshmen orientations have been going very well. There is one more freshmen orientation tomorrow (July 19). Transfer orientation is July 30. The university centers are up 35 overall for the summer. Dr. Tullos added that there have been several new hires in Student Affairs and Enrollment Management.

    Vice President for University Relations

    Dr. Baker reported that as we continue to move forward with the campaign, a number of alumni and campaign events are coming up. Upcoming Alumni events include: the Tri-Cities Columbia Cup event on July 28, the Big Bone BBQ on August 11, the Tacoma Museum of Glass alumni gathering on August 23. They are also making plans for a fall alumni event to be held at Boeing that will center on the new 787 planes. Upcoming campaign events include: a College of Arts and Humanities gathering hosted by Gwen Chaplin at her home in Selah on July 19, the first College of Arts and Humanities Development Council meeting on July 20, an event hosted by Dr. McIntyre at the Rainier Club in Seattle on July 26, and finally an event hosted by Neal and Linda Ottmar at their home in Kenmore, WA on July 27. Dr. McIntyre will also attend this event. Dr. Baker added that campaign goals look good.

    Chief Planning Officer

    Dr. Street reported that she has been spending a great deal of time working on the History Book. Dr. Soltz, Ms. Anderson, and Dr. Street recently attended a symposium on Higher Education at the University of Washington hosted by Rep. Deb Wallace. Performance contracts were the focus of discuss at this symposium. The NWCCU accreditation teams are busy working on the standards. Phil Backlund is chairing the committee.

    President

    Dr. McIntyre distributed the Economic Impact Study of CWU. She reminded the group that the information in this study is based on data from the 2006 fiscal year. Cabinet members are working on the distribution list for the publication. It will be distributed soon. The document will also be available on line with a link to the most recent data. Cabinet members had their summer retreat last Wednesday. They focused a great deal on planning and discussed "where do we want to be in 10 years?" They also participated in an annual tabletop emergency preparedness exercise, led by Steve Rittereiser. Dr. McIntyre attended a signing ceremony at Everett Community College on Monday, July 16. She and Dr. Beyer, President at Everett Community College, signed an Acknowledgement of Partnership stating that CWU would provide access to the Bachelor of Applied Science in Information Technology and Administrative Management program through the University Center of North Puget Sound. For the most part, this will be done by distance education. Dr. McIntyre commended the orientation team on a job very well done. Parent comments and feedback were very positive. The Board of Trustees 10-year review is coming up. A consultant is working with the board and will be at the summer retreat at the end of the month. The Council of Presidents' meeting is on campus August 9.

  5. Information Items

    Items for the University Bulletin, President's Report, Central Connections, and other communications:

    • Economic Impact Study - News release
    • NSF Grant Awarded yesterday to STEP program -News releaseĀ 
    • WATERS Grant - News release
    • NASPA Regional Conference - CWU had 3 proposals accepted (University Bulletin)
    • CWU Chairing the Council of Presidents' group this year (University Bulletin)
  6. Old Business

    No old business.