Barge Hall - 412
8:30 AM

Present: Jim Gaudino, Wayne Quirk, Bill Vertrees, Charlotte Tullos, Libby Street, Sherer Holter, Roy Savoian, Matt Cziske, Loran Cutsinger, Jim Schwing, Elaine Ames, Margaret Smith, Shelly Johnson, Keith Champagne,  Steve Rittereiser, John Swiney, Connie Lambert, Roger Fouts, Kirk Johnson, Lisa Garcia-Hanson, Judy Miller, Emily Washines, Marji Morgan, Staci Sleigh-Layman, Bobbi Broderius, Phil Tolin, Mark Lundgren, Bob Tosch, Dennis Defa, Jen Gray, Nan Doolittle, Katrina Whitney, Sandy Colson

Dr. Gaudino reported his good news: his son, Chris, was admitted to CWU this quarter.

1. Presentation 8:30-8:45 AM: Nan Doolittle regarding the Family Resource Center

   Nan Doolittle gave the group a brief history on the Family Resource Center (FRC). The CWU Family Resource Center offers a central "clearing house" and "one-stop shop" of campus, city, and county resources for student, faculty, staff, and community families. The FRC coordinates classes and programs related to family lifespan needs. Academic departments, professors, and students help fulfill those needs, often via campus to community collaborations incorporating academic service learning. The FRC coordinates educational programs for the greater community both on and off campus, strengthening campus to community relationships. They have also been asked to co-present at the upcoming NASPA National Conference in Chicago on "The Juggling Act," which focuses on student families on campuses, and comparing challenges and successes on their urban campus and our rural campus. Matt Cziske requested that some of the advertising materials for the FRC be sent to Admissions so they can distribute that information as appropriate.

2. Brief Update 8:45-8:55 AM: Staci Sleigh-Layman regarding the Inclusiveness Initiative

   Staci Sleigh-Layman introduced Lisa Garcia-Hanson to give some background on the Inclusiveness Initiative. Lisa explained that the first step is doing the survey. It is live on line now at http://www.cwu.edu/diversity/. An email will be sent from the President on Monday to launch the project. There will also be an announcement on the intranet. All of the PR materials will be distributed at the University Centers as well. Lisa thanked all who helped organize the project: the task force, Keith James, Jesse Days, Pamela Alvarado and many others. The survey will be available on line January 11 through February 8, 2010. Updates and information regarding the process will be distributed regularly. Sherer Holter commended Staci and Lisa on a job well done. Staci thanked Jamie Emmons, their gradudate student, for all of her work on this project as well. She's done a great job.

3. Action Items

   1. Approval of PAC Minutes from December 2, 2009
      Motion to approve by Sherer Holter. Seconded by Libby Street. No further discussion. Motion carried.

4. Information/Discussion Items

   1. Changes to the Commercial Activities Committee - Bill Vertrees
      Bill Vertrees explained that the changes to this committee are mainly name changes and memberships, and that the committee now reports directly to the vice president for business and financial affairs. The group had no reservations regarding these changes and recommended that the president approve these changes.
   2. Department or Unit Name Change Policy - Judy Miller
      Judy Miller explained that this change in policy is being suggested to conform with current practice. Sherer Holter and Judy Miller will continue to work with Academic Affairs and Faculty Senate regarding any issues with this policy. Sherer moved to recommend this change in policy to the president. Libby Street seconded. No further discussion. Motion carried.
   3. Exempt Employee Procedures - Professional Leave - Sherer Holter
      Sherer Holter introduced Matt Cziske to explain the changes to the professional leave procedures for exempt employees. Matt explained that the changes include: clarifying the application process, reformatting and moving some of the information to be more logical; providing for consistent awarding of leave to be 75%; clarifying that staff are not charged leave (annual or sick) when they are on professional leave; clarifying that leave will not accrue during this period of time; and making modifications in the leave sections regarding accrual of leave. Several concerns were raised about these procedures. The concerns will be reviewed and researched further and will come back next time for reconsideration.
   4. Exempt Employee Procedures - Types of Appointments - Sherer Holter
      Matt Cziske explained that the changes to the exempt employees' procedure addressing appointments is basically to clarify time limits for temporary appointments. Sherer added that this was developed so that temporary and interim appointments are reviewed and discussed more regularly. Sherer Holter moved to recommend this change in policy to the president. Libby Street seconded. No further discussion. Motion carried.
   5. Recruitment Policy and Procedures - Sherer Holter
      Sherer reported that she worked with Dennis Defa on the issues that came up at the December meeting regarding this policy. Those issues have been resolved so the policy is back for a second review. Sherer added that the procedures that accompany this policy have had no changes since the December meeting. They just support the policy. Libby Street moved to recommend this change in policy to the president. Seconded by Charlotte Tullos. No further discussion. Motion carried.
   6. Grievance Policy and Procedures - Sherer Holter & Staci Sleigh-Layman
      Sherer Holter explained that the grievance policy and procedures came forward for review by this group in December. The process has been streamlined a bit. Staci Sleigh-Layman added that the most significant change is that the investigator, through the investigative report, will determine if nondiscrimination policies have been violated - not the committee. The committee will now operate as the appeal body. Libby Street moved to recommend this change in policy to the president. Seconded by Matt Cziske. No further discussion. Motion carried.
   7. Updated Budget & Finance Committee, Operating Budget Subcommittee, and Capital Budget Subcommittee & discussion of request from Charlotte Tullos for additional SAEM members to these committees - Bill Vertrees
      Bill Vertrees explained the make up of the main committee and the two subcommittees. Charlotte Tullos requested to have an additional SAEM representative added to the main budget and finance committee. Libby Street moved to recommend to the president the addition of one SAEM member to the main committee and to make everyone appointed members so council can appoint whoever they want be their representative. It will not have to the chair of the councils. Seconded by Sherer Holter. No further discussion. Motion carried.
   8. Communication Access Policy & Procedures - Charlotte Tullos
      Charlotte Tullos reported that this is the final version of the Communication Access Policy. All suggestions have been incorporated into the document and Alan Smith has reviewed and approved the final document. Libby Street moved to recommend the Communication Access Policy & Procedures to the president. Seconded by Sherer Holter. Staci Sleigh-Layman added that she will forward this policy to the Office of Civil Rights today. No further discussion. Motion carried.

Other Announcements:

• Libby Street announced that Rob Lowery is spearheading a daily University Bulletin that will begin February 15, 2010. The *.cwu access will now be limited. The goal is to help lower the spam emails everyone gets on a daily basis.
• The president announced that Government Relations is moving to University Advancement.