Present: Jim Gaudino, Wayne Quirk, Bill Vertrees, Charlotte Tullos, Libby Street, Roy Savoian, Jan Bowers, Matt Manweller, Judy Miller, Elaine Ames, Becky Watson, Brenda Mofford, Emily Washines, Tracy Pellett
Guests: Sherer Holter, Carmen Rahm, Staci Sleigh-Layman
Jan Bowers, Chair ADCO:
Dr. Bowers reported that ADCO has been working with Sherer Holter and Staci Sleigh-Layman on administrative searches. A proposal on administrative searches will come forward soon.
Judy Miller, Board Secretary:
Ms. Miller reported that the next Board of Trustees meeting is March 6, 2009 at CWU-Pierce County. Agenda items are due tomorrow and the backup is due on Monday, February 23. A draft of the agenda will be available next week.
Kim Dawson, Administrative Operations Coordinator:
Ms. Dawson reported that Dr. Gaudino's presentation at last week's budget forum is now available to view on CWU iTunes. In addition, the PowerPoint presentations from the January 15 and February 13 budget forums are available on the president's web page.
Roy Savoian, Dean, College of Business:
Dr. Savoian reported that Roger Fouts has drafted a companion piece to go along with the Graduate Role document. It is titled, "Current Status of Graduate Education at Central Washington University". He is currently soliciting feedback on the document, and it will come back to Academic Affairs Council soon for final approval. John Swiney recently presented to the deans on recruitment and retention. He previewed the Hobson's CSR software and all that it will be able to do for us. It was extremely helpful. Dr. Savoian added that Dr. Swiney will update the deans on progress of the new system every couple of weeks. This will help the colleges identify how to help with the needs of the students and with retention as well. The deans are also looking at scheduling issues for spring and fall.
Becky Watson, Director, Public Relations and Marketing:
Dr. Watson reported that she and her staff continue to work with the media on the Flight 3407 story. She thanked Amy Hoover for all of her cooperation during this difficult time. Dr. Watson is also drafting the standards policies. Those will come to PAC soon for review.
Staci Sleigh-Layman, Chair, EEA Governing Board:
Ms. Sleigh-Layman reported that she has talked with several folks from the University Centers, and they have been very appreciative of being included in the last budget forum.
Elaine Ames, Chair, Employee Council:
Ms. Ames reported that Employee Council met yesterday. Michael Horne presented on the Mentoring Program and Ryan Hopkins presented on Outdoor Pursuits. The council is currently reviewing several procedures.
Emily Washines, Chair, Diversity Council:
Ms. Washines reported that a Student Diversity Panel will be held February 25 at 7:00 PM in the SURC Theatre. The event is sponsored by the Diversity Education Center. This year, in lieu of the President's State of Diversity, a Diversity Summit will be held April 6 in the SURC Ballroom. The Diversity Council meets next week and will finalize details for the summit.
Matt Manweller, Chair, Faculty Senate:
Dr. Manweller reported that the legislative bill to place a faculty member on the Board of Trustees is moving through the legislature. If this bill does pass, Faculty Senate will have to develop the guidelines for nominating faculty members to the position. The Senate Executive Committee is working on goals and hopes to have them approved by April. Faculty Senate will begin a debate about credit limits soon. The Executive Committee meets later today.
Brenda Mofford, Budget Planning:
Ms. Mofford reported that they continue to work on the new position control system. Things are going well.
Pedro Navarrete, ASCWU BOD President:
Mr. Navarrete reported that the BOD is in the process of arranging another meeting with the Department of Athletics to discuss athletics fees. The board is also looking into the possibility of adding another person to the ASCWU to help with Ellensburg Community issues. An election coordinator was hired recently. That person will work with Campus Life to oversee the upcoming elections.
Carmen Rahm, AVP for Information Technology:
Mr. Rahm reported that at 12:30 PM the quarterly test of the CWU Alert system will occur. He added that the Kittitas County Public Agency Technology Forum (KCPATF) met yesterday to discuss desktop security. The group will meet again in a few weeks to discuss alert systems. He reminded PAC members that this group, which includes various public agencies within the Kittitas Valley, was developed to share information, to network with peers, and to identify common areas which allow us to reduce technology costs and provide the best technology services to our customers.
Sherer Holter, AVP for Human Resources:
Ms. Holter reported that she has been working with ADCO on administrative search processes. The CWU Mentoring Program will be rolling out soon. Human Resources staff are very excited about the new position control system. They are in the final stages of setting up for student background checks to be conducted in the Human Resources Office. The communication plan for positive time keeping is finalized. Human Resources staff continue to review legislation daily.
Provost/Senior Vice President for Academic Affairs:
Dr. Quirk had to leave, so Dr. Pellett reported for him. The Faculty Collective Bargaining Agreement is due to be delivered this Friday. Academic Affairs is working with Student Affairs to organize an enrollment summit to discuss the first-year experience.
Vice President for Business and Financial Affairs:
Mr. Vertrees thanked Dr. Street for all of her work on federal legislative proposals. We have been successful in that area, in large part, because of her. The Washington State Department of Transportation will be doing a serious amount of work on I-90. CWU will have the opportunity to do some research work for this project. Mr. Vertrees spent Monday and Tuesday in Olympia discussing the capital budget process and Hogue Hall with legislators. Legislators and staff are supportive of Hogue. Federal stimulus packages were discussed some, but those are still up in the air somewhat. Higher Education Day went very well. Ann Anderson and Steve DuPont did a wonderful job arranging meetings for participants.
Vice President for Student Affairs and Enrollment Management:
Dr. Tullos reported that two groups have come forward that want to colonize fraternities and sororities here at CWU. She suggested that she would like to have the ASCWU students take the lead on this, but eventually discussions will have to take place at a higher level. Freshmen applications for fall are up. Transfer numbers look good as well. Preregistration for fall quarter started yesterday. Spring orientation is March 12.
Vice President for University Relations:
Becky Watson reported for Dr. Hall. She distributed the most recent President's Report. Everyone complimented the publication. The President's Report is currently being distributed by mail with a letter from President Gaudino. Dr. Watson is working with John Swiney on a couple of issues: how to move prospects into actual admits and enrollment management and marketing for spring, summer, and fall. The Public Relations and Marketing Office will handle the communication for the CWU Alert test.
Chief Planning Officer:
Dr. Street reported that federal appropriation proposals were submitted to Senators Murray and Cantwell recently. Congressman Doc Hastings has not decided if he is going to accept any appropriations. The reorganization of the CWU Policies Manual is going well. The NWCCU Accreditation document is currently being edited. A letter from Dr. Gaudino will be going out to campus soon telling folks to spend within their current allocations and to save their carry forward.
Dr. Gaudino attended the Senate Ways and Means Committee meeting on Monday, February 16 and Higher Education Day on Tuesday, February 17. He had a full day of meetings with legislators as well. Dr. Gaudino reported that we will continue to plan for our budget, but in reality, we won't know our target until late March.
No old business.