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CWUR 3-90-100 Waiver of Tuition and Fees

This university procedure is established for the purpose of directing the actions of university officials in awarding discretionary tuition and fee waivers pursuant to applicable state laws and CWUP 2-20-090.

(1) General Guidelines

Funding for university discretionary waivers will be determined by the vice president of business and financial affairs or designee (VPBFA) in consultation with the president and guided by recommendations of the tuition waiver council, the associate vice president for enrollment management (AVP) and the director of financial aid. Waiver planning for the next academic year occurs during the preceding month of October after fall census data is available for assessment of outcomes. All references to the VPBFA shall include the ability to designate the responsibility to another position.

(2) Waiver Authority

(A) Sections 910 and 915 Waiver Authority

1. Section 910 - CWU may waive up to  the amount listed in Table 1 of total gross operating fee revenues under the specific statutory tuition and fee waiver programs set forth under RCW 28B.15.910(2).

2. Section 915 - CWU may waive up to the amount listed in Table 1 of total gross operation fee revenues under the specific statutory tuition and fee waiver programs set forth under RCW 28B.15.915.

(B) Section 615 and Section 014 Waiver Authority Programs

1. Section 615 - Resident Graduate Assistant Waivers
CWU may waive up to the percent listed in Table 1 of total gross operation fee revenues under the specific statutory tuition and fee waiver programs set forth under RCW 28B.15.615. Eligibility shall be authorized by the dean of graduate studies and research with responsibility for award processing and monitoring by the director of financial aid.

2. Section 014 - Non-resident Graduate Assistant (Non-resident Tuition Differential) Waivers
CWU may waive up to the percent listed in Table 1 of total gross operation fee revenues under the specific statutory tuition and fee waiver programs set forth under RCW 28B.15.014. Eligibility shall be authorized by the dean of graduate studies and research with procedures created and monitored by the director of financial aid.

(C) Section 740 Waiver Authority

1. Need-Based Tuition Waivers:
CWU may waive up to the percent listed in Table 1 of total gross operation fee revenues under the specific statutory tuition and fee waiver programs set forth under RCW 28B.15.740 for need-based waivers for residents of Washington State. In the aggregate, section 740(1) waivers for needy resident students should be based on the Student’s Free Federal Application for Financial Aid (FAFSA) documented need as expressed by the Expected Family Contribution (EFC) and/or Washington State Need Grant eligibility criteria. These waivers must be within available funding as determined by VPBFA, with guidance provided by the tuition waiver council/AVP enrollment management. The director of financial aid will monitor and process the award. The funding for need- based tuition waivers will normally be equal to or greater than the aggregate of funding for "merit" awards made under Section 740(1), subject to the overall 10% limit under Section 910

2. Mandatory and Other Student Waivers:
CWU may waive up to the percent listed in Table 1 of total gross operation fee revenues under the specific statutory tuition and fee waiver programs set forth under RCW 28B.15.740. This amount may vary dependent on legislation and available funding as determined by VPBFA, with guidance provided by the tuition waiver council/AVP enrollment management, and monitoring and award processing by the director of financial aid.
 

3. Community-Based Awards:
Awards may be granted for one or two academic years, and if not used, do not transfer to future years. Continuing student awards require a minimum 2.75 cumulative GPA to automatically maintain quarterly
merit eligibility. The director of financial aid, with approval by the AVP enrollment management and/or program directors may waive the GPA and satisfactory academic progress on a case by case basis.

Recognized community-based awards include, but are not limited to, the following:

a. Hispanic Academic Achievement Program (HAAP): Students are selected by a scholarship committee of the Yakima Hispanic Academic Achievement Program. The HAAP committee selects migrant students with a minimum 3.0 GPA from the Yakima school district. See Table 1.

b. Champions of Diversity: Students are selected by a committee comprised of representatives of participating public institutions of higher education (Skagit Valley College, CWU, EWU, TESC, UW, WSU, WWU). The committee selects graduates of Skagit, Island, and San Juan Counties who have contributed to diversity through leadership or community service. See Table 1.

c. SBCTC Merit Transfers: Students are selected by the state board for community and technical colleges (SBCTC). See Table 1.

d. Phi Theta Kappa, National Merit, and other honors organizations: Students are selected by local or national honor societies and other organizations that recognize student achievement based on GPA, SAT, ACT, or other standardized college admissions tests. See Table 1.

e. Washington State Achievers Program: The Washington State Achievers Program, funded through the Bill & Melinda Gates Foundation and The Washington Education Foundation (WEF), provides scholarships for economically disadvantaged and underrepresented students at designated Achievers High Schools. Awards are dependent on criteria set by the Achievers Program.

f. Wenatchee Mariachi Music Festival: Students are selected by a committee of the Wenatchee high school mariachi music festival. See Table 1.

g. Native American Tribes: Students are selected based on membership in federally recognized Native American tribes in accordance with academic or other criteria that are established by such tribes without regard to race, color, ethnicity, or gender. See Table 1.

h. Competitive Knowledge/Science Bowls: Students selected by competitive academic talent, such as the Apple Bowl, High School Science Bowl, Robotics Tournaments, and others. See Table 1.

4. Institutional Error Waivers:

Institutional error waivers will be authorized by the AVP enrollment management/AVP financial and business auxiliaries. See Table 1.

5. Athletics Gender Equity Waivers:
CWU may waive up to the percent listed in Table 1 of total gross operation fee revenues under the specific statutory tuition and fee waiver programs set forth under RCW 28B.15.070.  Awarding by the athletic director will be in coordination with the director of financial aid.

(3) Section 915 (West) Waivers – See Table 1 for procedures:
Within available funding as determined by VPBFA, with guidance provided by the tuition waiver council/AVP enrollment management, with monitoring by the director of financial aid. CWU may waive up to 100% of the operating fee portion of undergraduate or graduate student tuition for "any student" who meets the published criteria, or who qualifies due to personal circumstances or institutional need. Awards may be granted for new and continuing students. This requires a minimum 2.75 cumulative undergraduate GPA, or a 3.0 cumulative graduate GPA to automatically maintain quarterly merit eligibility. The director of financial aid, with approval by the AVP enrollment management and/or program directors may waive GPA and satisfactory academic progress criteria based on professional judgment.

1. Institutional Merit Awards:

Presumptive eligibility for institutional merit awards will normally be based on admission index ranges (AI), or similar objective criteria, for freshman students applying for admission to a matriculated program, and are subject to application deadlines and available funding. Presumptive eligibility for merit awards will normally be based on cumulative GPA for transfer students applying for admission by the application deadline.

Awards may be made outside the presumptive AI or GPA ranges, and/or for late applying students, in the exercise of “professional judgment” for such purposes as diversifying the student body, strengthening specific academic or co-curricular programs, or achieving equity in recognition of extenuating individual circumstances. Extenuating individual circumstances may include factors that may reasonably be considered to have adversely affected a student’s AI/GPA, such as a personal or family illness, homelessness, English as a second language, or similar considerations. Evidence of academic challenge and persistence may also be considered—for example, a student who might reasonably be expected to have achieved a higher AI/GPA had the student attended a more challenging high school or had the student taken a substantially less rigorous schedule of high school courses.

Professional judgment will be exercised in a manner similar to the professional judgment authorized under the Higher Education Act (HEA) for purposes of adjusting a student’s level of eligibility for Title IV funds.  The reason for the adjustment must be documented in the student’s file and must relate to the special circumstances that differentiate that particular student from other students. Adjustments must be made on a case by case basis, not by establishing automatic categories of special circumstances and providing identical outcomes to all students in those circumstances. Such adjustments must be approved in writing by the VPBFA and may not be made to circumvent regulations or eligibility requirements applicable to other financial aid programs.

[Responsibility FY 15:  BFA; Authority: Cabinet/UPAC; Reviewed/Endorsed by: Tuition Waiver Council (08/15/13); VPBFA Business and Finance (10/15/13); Cabinet/UPAC; Review/Effective Date: 02-05-2014;   Approved by: James L. Gaudino, President]