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Resources and Reports

CWUR 2-50-040 Curriculum Change

(1) Initiation of General Education Requirement Changes.  Individuals proposing general education curriculum, will submit a completed general education rationale form to the general education committee.  After the general education committee acts on the proposal and, if approved, the chair of the general education committee completes a program change form and sends it to the FSCC chair.

If a proposed addition is a new course or an existing course with changes, the initial approval for the individual course first rests with the faculty senate curriculum committee.  After the course has been approved, the originating department attaches the general education rationale form and description of the proposed change to the general education committee.  After the general education committee acts on the proposal and, if approved, the chair of the general education committee completes a program change form and sends it to the FSCC chair.

The FSCC lists the general education program change in the curriculum summary log.  The academic community has two weeks to respond to the curriculum summary log.  Following the two weeks, the FSCC acts on the proposal, the chair adds a memo documenting curriculum committee action, and he/she sends it to the general education committee chair to be placed on the faculty senate agenda for action.  The faculty senate chair then submits the faculty senate action to the provost. 

(2) Timeline.  Provided that proposals do not require clarification and revision, they should proceed through the process without delay in one quarter or less.  Extended time may be needed for proposals which must be reviewed by CTL, the general education committee, graduate council, the faculty senate, and the BOT.  The originator has the responsibility to track the progress of the curriculum movement.  Curriculum forms should not remain in any campus office more than 10 working days.

(3) Review Process.  The process must include checks for (a) consistency of course/program with department goals, (b) academic integrity, (c) clarity of student learning outcomes and assessment plans, and (d) availability of sufficient funds.  Deans begin the review process.  New degree programs are forwarded to the associate provost for review of completeness according to NWCCU requirements.  If additional information is required, the proposal will be returned to the dean.  If the proposal is complete, it is forwarded to registrar services.  All other curriculum proposals are forwarded by the dean directly to registrar services.  The proposals are checked for availability of course number, clarity and accuracy of course description, title, credits, cross listings, and arithmetic.  If errors have been identified the proposals are returned to the dean and the dean’s office in turn contacts the department to make corrections or additions.  When appropriate, registrar services send the proposal to CTL and/or to the graduate office.  Upon approval by the graduate office and/or CTL, the proposal is sent to the provost’s office.  The provost’s office prepares a curriculum summary log for review by the FSCC and distributes it electronically to the academic community before action by the FSCC and/or the faculty senate.  New degree program proposals are reviewed by the board of trustees.  Rejected proposals will be returned to the dean with an explanation.

(4)  Any member of the academic community can request a hold on FSCC action by submitting a completed hold petition form.

The hold petition form requires a justification for the hold, a list of the affected department(s), and written, dated proof of notification of the affected department(s) and dean(s).  The form must be submitted to the academic planning office by the Monday prior to the next FSCC meeting.

The party originating the hold must notify the affected department(s) of the justification for the hold.  A memo of resolution must be submitted to the FSCC within two weeks after the hold has been recorded.  If a resolution has not taken place, a representative for the department(s) involved will appear before the FSCC for a decision at the next scheduled FSCC meeting.

(5) Curriculum summary logs, which are compiled in the provost’s office, will be used to notify the academic community.

(6) Items appearing on the curriculum summary log  (except those requiring approval by the faculty senate) will be approved automatically on the proposed approval date unless a completed hold petition has been received according to 2-50-040(4). The proposed approval date, assigned in the provost's office, is the date of the FSCC meeting immediately following the day the committee first reviews the log (notification date on the log).  The time between the notification date and the proposed approval date will be at least two weeks.  If concerns are raised, approval may be delayed while the curriculum committee contacts the originator of the proposal and concerned departments.

(7) Emergency Approval Process.  A curriculum proposal received during the summer for fall quarter that has been approved by the appropriate agencies (e.g., CTL, graduate studies, international studies, etc.) AND does not affect any major, minor, specialization, certificate or general education AND has an explanation of the need for an emergency approval, will be considered by the FSCC.  The members of the FSCC will receive email notification from the academic planning office and a scanned copy of the proposal.  Available committee members will review the proposal and return a vote to approve or disapprove to the faculty senate office.  A minimum of three votes must be received. If the proposal is approved notification will be sent to the department and registrar services.  The proposal will be ratified at the first official FSCC committee meeting in the fall.

(8) Implementation.  Curriculum changes will be implemented by registrar services as follows:

1. New programs will be implemented upon approval by the BOT and NWCCU.

2. Changes to existing programs, and general education requirements will be implemented in the fall quarter following publication in the official electronic catalog.

3. Individual course changes will be implemented upon approval. Once registration has begun, course changes involving prefix, number, title, credit, pre-requisites, and/or grade options will be activated the subsequent quarter unless a later period is specified.

4. New courses will be implemented upon approval by the FSCC.

5. New specializations, minors, and certificates will be implemented upon approval by the faculty senate.

6. Curriculum policy changes shall not be applied retroactively.

[Responsibility: Faculty Senate; Authority: Marilyn A. Levine, Provost/VP for Academic & Student Life; Reviewed/Endorsed by Provost’s Council 04-29-2014: Cabinet/UPAC; Review/Effective Date: 06/04/2014; Approved by: James L. Gaudino, President]