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Resources and Reports

CWUR 2-30-010 Responsible Conduct of Research Training Procedures

(1) Purpose
(2) Responsibilities of NSF - and NIH - Supported Undergraduates, Graduate Students, and Postdoctoral Researchers
(3) Responsibilities of Graduate Studies and Research
(4) Responsibilities of Principle Investigators

Office of Graduate Studies and Research

(1) Purpose: The following procedures ensure compliance with Central Washington University policy CWUP 5-90-070 Responsible Conduct of Research Training Policy
and outline the steps necessary for undergraduates, graduate students, and postdoctoral researchers participating in research supported by the National Science Foundation (NSF) or the National Institutes of Health (NIH) to complete the required training and the procedures and responsibilities of Graduate Studies and Research and NIH and NSF principle investigators to coordinate, develop, implement, and track
a successful Responsible Conduct of Research (RCR) training system.

(2) Responsibilities of NSF - and NIH - Supported Undergraduates, Graduate Students, and Postdoctoral Researchers:

All undergraduates, graduate students, and postdoctoral researchers participating in research supported by the National Science Foundation (NSF) or the National Institutes of Health (NIH) are required to complete the CITI course in RCR. The University is utilizing the Collaborative Institutional Training Initiative (CITI) online program as its means to provide mandatory training in RCR. The CITI program consists of on-line educational modules and short tests covering basic rules, procedures and professional norms for the responsible conduct of research.

  • To begin training:

1. Go to www.citiprogram.org.
2. Click “New Users Register Here.”
3. Select Central Washington University under participating institutions.
4. Complete the remainder of the form. Click ”Submit.”
5.Complete the “Member Information” form. Click ”Submit.”
6. Select your curriculum: “Students Responsible Conduct of Research." Click “Submit.”
7. You are now setup as a Central Washington University CITI Learner and may begin completing the designated modules.
8. You may return later to complete the course. You may also complete as many optional modules as you wish and are encouraged to do so.

  • After you have completed the required training:

9. Print two copies of the course completion report.
10. Give the faculty member with whom you are working both copies of the completed report. She or he will send one copy to Graduate Studies and Research and will keep the second copy in his or her grant file.

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(3) Responsibilities of Graduate Studies and Research:

1. The dean of Graduate Studies and Research, or the dean’s designee, is responsible to provide appropriate training and oversight in the responsible and ethical conduct of research to undergraduates, graduate students, and postdoctoral researchers who will be supported by NSF or NIH to conduct research.
2. The dean, or dean’s designee, will oversee compliance with the RCR training requirement and develop a tracking mechanism.
3. When NSF or NIH grant awards are received, the dean of Graduate Studies and Research or the dean’s designee will send an email to the principal investigator(s)

a. Reiterating mandated training requirements;
b. Requesting the names of individuals who will be supported on the grant; and
c. Requesting that the principal investigator provide copies of the individuals’ CITI certificates of completion to Graduate Studies and Research within three months of the date of the award.

4. The dean’s designee will design and maintain a database to verify that individuals supported by NSF and NIH grants have satisfactorily completed RCR and their dates
of completion.
5. At least once per quarter the dean’s designee will review and update the database, sending email reminders as necessary to principal investigators. Failure to comply within one month after the second reminder will result in freezing expenditures of grant funds until the training requirements are met.
6. Certificates of satisfactory completion will be kept in the official grant file in the office of Graduate Studies and Research and retained until the grant records are officially destroyed in accordance with university and federal retention policies.

(4) Responsibilities of Principle Investigators:

1. Principle investigators of NSF or NIH grants are responsible to notify and require their grant-supported students and postdoctoral researchers to complete and pass designated training modules.
2. Faculty are responsible for providing the dean of Graduate Studies and Research, or the dean’s designee, with documentation that their NSF or NIH grant-supported students and postdoctoral researchers have taken and passed the required RCR training.

[8-17-2011: Responsibility: Dean Graduate Studies; Authority: Marilyn A. Levine; Reviewed/Endorsed by: Provost’s Council 7-12-11/Cabinet; UPAC Review/Effective Date: 10/03/2012; Approved by: Marilyn A. Levine, Provost]

OGSR, June 2011

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