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CWUR 1-50-100 Reporting Financial Irregularities

Reference: CWU Policy 2-10-200,
(1)  Faculty and staff should immediately report suspected financial irregularities or other illegal acts to the management head (respective department or division director, dean or chair). The management head shall report the suspected financial irregularity or illegal act to the vice president of business and financial affairs and the university police. Contact information for university police may be found at: https://www.cwu.edu/police/contact-information.
Prompt reporting is particularly important to facilitate the recovery of assets and the protection of vital records.

(2) Upon notification of the suspected financial irregularity or other related legal act, the vice president of business and financial affairs (or designee) will immediately provide notification to:
1. The state auditor’s office via electronic submission of report at http://portal.sao.wa.gov/saoportal/public.aspx/LossReport#.UxUmq4WwVI8
2. The attorney general’s office;
3. The university’s business services office; and
4. The appropriate university personnel office.

(3)  The university police will conduct a preliminary investigation to determine if the reported irregularity is criminal in nature. Cases determined to be committed by a criminal act will be investigated as such and appropriate action taken.

(4) Responsibilities
(A) Faculty and staff
Report any instance of financial irregularity or other related illegal act to your respective management head (department or division director, dean or chair) or to the vice president of business and financial affairs. Employees will be protected in accordance with the provisions of RCW 42.40, state employee whistleblower protection.

(B) Management head
The management head should contact the vice president of business and financial affairs and, to the extent possible, protect any evidence or records from loss or destruction. The management head should not attempt to conduct an investigation nor enter into any recovery settlement.

(C) Vice president, business and financial affairs
The vice president of business and financial affairs will notify the state auditor’s office, the attorney general’s office, the university’s risk management office and will work with the university police department to conduct and evaluate the preliminary investigation.

[Responsibility: BFA; Authority: BFA; Reviewed/Endorsed by: Cabinet/PAC; Review/Effective Date: 04/02/2014; Approved by: James L. Gaudino, President]