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CWUP 5-50-090 Procedures for Curriculum Change

5-50-090(1)Initiation of Curriculum Change
5-50-090(2)Initiation of General Education Requirement Changes
5-50-090(4)Review Process
5-50-090(6)Approval Process
5-50-090(7)Emergency Approval Process

(1) Initiation of Curriculum Change. A proposal for curriculum change may be initiated by students, faculty members, or deans, but the approval process begins at the department level, with the approval of a majority of the full-time faculty of the department. Specific guidelines are provided on the forms for each type of curriculum change.

(2) Initiation of General Education Requirement Changes. Individuals proposing general education curriculum, will submit a completed general education rationale form to the general education committee. After the general education committee acts on the proposal and, if approved, the chair of the general education committee completes a program change form and sends it to the FSCC chair.

If a proposed addition is a new course or an existing course with changes, the initial approval for the individual course first rests with the faculty senate curriculum committee. After the course has been approved, the originating department attaches the general education rationale form and description of the proposed change to the general education committee. After the general education committee acts on the proposal and, if approved, the chair of the general education committee completes a program change form and sends it to the FSCC chair.

The FSCC lists the general education program change in the curriculum summary log. The academic community has two weeks to respond to the curriculum summary log. Following the two weeks, the FSCC acts on the proposal, the chair adds a memo documenting curriculum committee action, and he/she sends it to the general education committee chair to be placed on the faculty senate agenda for action. The faculty senate chair then submits the faculty senate action to the provost.

(3) Timeline. Provided that proposals do not require clarification and revision, they should proceed through the process without delay in one quarter or less. Extended time may be needed for proposals which must be reviewed by CTL, the general education committee, graduate council, the faculty senate, the BOT, and/or the HECB. The originator has the responsibility to track the progress of the curriculum movement. Curriculum forms should not remain in any campus office more than 10 working days.

(4) Review Process. Deans begin the review process. New degree programs are forwarded to the associate vice president for undergraduate studies for review of completeness according to HECB and NWCCU requirements. If additional information is required, the proposal will be returned to the dean. If the proposal is complete, it is forwarded to registrar services. All other curriculum proposals are forwarded by the dean directly to registrar services. The proposals are checked for availability of course number, clarity and accuracy of course description, title, credits, cross listings, and arithmetic. If errors have been identified the proposals are returned to the dean and the dean's office in turn contacts the department to make corrections or additions. When appropriate, registrar services sends the proposal to CTL and/or to the graduate office. Upon approval by the graduate office and/or CTL, the proposal is sent to the provost's office. The provost's office prepares a curriculum summary log for review by the FSCC and distributes electronically to the academic community before action by the FSCC and/or the faculty senate. The process must include checks for (a) consistency of course/program with department goals, (b) academic integrity, (c) clarity of student learning outcomes and assessment plans, and (d) availability of sufficient funds. New degree program proposals are reviewed by the board of trustees. Rejected proposals will be returned to the dean with an explanation.

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(5) Notification. Curriculum summary logs, which are compiled in the provost's office, will be used to notify the academic community.

(6) Approval Process. Items appearing on the curriculum summary log (except those requiring approval by the faculty senate) will be approved automatically on the proposed approval date unless a concern is raised by anyone receiving the log. Concerns should be directed to the provost's office or the chair of the FSCC. The proposed approval date, assigned in the provost's office, is the date of the FSCC meeting immediately following the day the committee first reviews the log (notification date on the log). The time between the notification date and the proposed approval date will be at least two weeks. If concerns are raised, approval may be delayed while the curriculum committee contacts the originator of the proposal and concerned departments.

(7) Emergency Approval Process. A curriculum proposal received during the summer for fall quarter that has been approved by the appropriate agencies (e.g., CTL, graduate studies, international studies, etc.) AND does not affect any major, minor, specialization, certificate or general education AND has an explanation of the need for an emergency approval, will be considered by the FSCC. The members of the FSCC will receive email notification from the provost's office and a hard copy of the proposal via campus mail. Available committee members will review the proposal and return a vote to approve or disapprove to the provost's office. A minimum of three votes must be received. If the proposal is approved notification will be sent to the department and registrar services.

(8) Implementation. Curriculum changes will be implemented by registrar services as follows:

1. New programs will be implemented upon approval by the HECB and the NWCCU.
2. Changes to existing programs and general education requirements will be implemented in the fall quarter following publication in the official electronic catalog.
3. Individual course changes will be implemented upon approval. Once registration has begun, course changes involving prefix, number, title, credit, pre-requisites, and/or grade options will be activated the subsequent quarter unless a later period is specified.
4. New courses will be implemented upon approval by the FSCC.
5. New specializations, minors, and certificates will be implemented upon approval by the faculty senate.

Curriculum policy changes shall not be applied retroactively.


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