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Resources and Reports

CWUP 5-50-040 General Principles and Procedures

5-50-040(1)Curriculum Approval Effective Date
5-50-040(2)Curriculum Approval Deadline
5-50-040(3)Program Change Procedures
5-50-040(4)Curriculum Changes
5-50-040(5)Planning Notification of Intent for HECB
5-50-040(6)Internal Program Approval Process
5-50-040(7)Northwest Commission on Colleges and Universities (NWCCU) Approval Process


(1) Curriculum Approval Effective Date. Effective Fall Quarter, 1996, the electronic catalog became the university's official compilation for all curriculum. The electronic catalog will become available at the end of spring quarter of each year. On the date published, the printed copy of the catalog will reflect the same information as the electronic catalog. For course changes and new programs approved after catalog publication, entries and effective date will be added to a "working" online catalog. New degree programs become effective when they have been approved by the Higher Education Coordinating Board and the Northwest Commission on Colleges and Universities. Program and general education requirement changes will become effective in the fall quarter following publication in the official electronic catalog. Course changes become effective when they have been approved by the FSCC and are implemented by registrar services. New specializations, minors, and certificates become effective when approved by the faculty senate. (Reference CWUP 5-50-090).

(2) Curriculum Approval Deadline. The final deadline for inclusion in the catalog will be established by the provost or the provost's designee in consultation with the provost's council and the FSCC. Specific dates for submission and approval will be established jointly by the registrar, the provost's council, the FSCC, and the executive committee of the faculty senate. The curriculum approval deadline will be made public to department chairs via a memo from the FSCC in October of each year. In order for changes to be incorporated into the official electronic and printed catalogs for fall, changes must be submitted to the FSCC by the published deadline.

(3) Program Change Procedures. At least one year prior to any course or other programmatic alterations impacting any of the state-wide transfer and articulation agreements, such as elementary education and business, the department proposing the alteration will inform the faculty senate curriculum committee and the Central Washington University's institutional representative to the Joint Access Oversight Group (JAOG). This information will be reported to JAOG and the CWU registrar's office by the institutional representative.

(4) Curriculum Changes. All course and program changes, additions, and deletions are considered in terms of their relation to the academic mission of the university, college, department, program and their adherence to the CWU policies as outlined in this document. Originating departments should avoid needless duplication and minimize the effects of curriculum changes on other departments.

(5) Planning Notification of Intent for HECB. The HECB approves initial plans for new baccalaureate and graduate degree programs. Planning authority expires two years from approval. The Planning Notification of Intent, which may be found at, will be submitted to the associate vice president for undergraduate studies, after consultation between the provost, deans, department chairs, and faculty, at least nine months prior to the proposed start date of the program. (Procedures are included in CWUP 5-50-100).

(6) Internal Program Approval Process. After receiving "permission to develop proposal status" from the HECB, proposals to add new degree programs are subject to review by the faculty senate, the provost/senior vice president for academic affairs, and the board of trustees prior to submission for approval to the HECB and the Northwest Commission on Colleges and Universities. A change in level (e.g., bachelor's to master's or master's to bachelor's degree) or type of degree (e.g., B.A., B.S., B.F.A.) is defined as a new degree program.

(7) Northwest Commission on Colleges and Universities (NWCCU) Approval Process. When the institution proposes to extend existing program offerings to a new location, the NWCCU must be informed in writing; a substantive change prospectus may be required. Further, the NWCCU must be informed in writing of new degree or certificate programs. The annual report to NWCCU will be the vehicle for reporting the delivery of previously approved programs to previously approved locations.

[07/09; 09/09; 04/10]

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