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Resources and Reports

CWUP 2-60 University Committees, Councils, Task Forces and Teams

The Central Washington University committees, councils, task forces and teams provides for faculty, staff, and student participation in university affairs. Members of these groups are expected to seek opinions from those they represent. The existence of all groups is subject to periodic review and their continued function is dependent upon their displayed ability to meet the defined need.

Definitions:

(A) University Standing Committees - An appointed group of identified faculty, staff, students and/or local constituents that is officially delegated to consider, recommend and report on matters regarding a specific function for the university. These are considered university standing committees and are identified below.

(B) Councils - A group of identified faculty, staff, students and/or local constituents that is to provide assistance and advice to a particular college, department or division of the university. Councils are identified as needed, constituted when appropriate, and may be disbanded as determined by the college, department or division after consultation with the appropriate vice president or chief of staff. Each group will be identified as needed by the respective area.

(C) Task Force - A task force is a temporary group identified by a college, department or division of the university to address a particular objective. Each task force will be constituted as needed and are time and subject specific.

(D) Teams - A team is a group identified by a college, department or division of the university to work together on a particular project. Teams will be constituted as needed and are time and project specific.

All committees will be identified in this policy. Councils and task forces will be maintained by the respective division, department or college and reviewed annually.

(1) Art Selection and Permanent Collection Committee

The committee reports to the president through the chief of staff.


The purpose of the committee is to:

1. consider and recommend the purchase of objects of art for the campus;

2. when appropriate, work with the Washington State Arts Commission; and

3. update and recommend procedures related to the university’s permanent art collection including:
a. Evaluation of the university’s permanent art collection, gifts of art to the president or other officers of the university that exceed $50.00 in value and gifts of art to the university. (Gifts of art to the CWU foundation are not the purview of the committee, though the committee may be asked to assist in evaluating art donated to the foundation.)
b. Guidelines for maintenance of the inventory of the permanent art collection.
c. Guidelines for storage of the permanent art collection.
d. Guidelines for display of items from the permanent art collection in university display cases or buildings.
e. Guidelines for loaning items from the permanent art collection to interested parties.
f. Guidelines for upkeep of and restoration or removal of damaged art.

Membership:
 
5 ex-officio [academic facilities planning officer; architect (facilities planning and construction); building committee, when appropriate; development officer, CAH; dean, CAH; director, Sarah Spurgeon Art Gallery
7 appointed by the chief of staff from recommendations of the respective divisions 2 faculty; 1 art faculty (recommended by the chair, department of art); 1 emeritus faculty; 1 classified staff; 1 representative of student life (recommended by the vice president); 1 art student (recommended by the chair, department of art)]

In situations in which the committee is considering and recommending the purchase of objects of art under the provisions RCW 28B.10.025 (III.C), the president will appoint a member of the building committee from among those whose programs/departments/units will reside in the building as a voting member of the committee during the decision making process. This member will also be included in installation and celebrations related to the decision.

[President’s Cabinet: 11/08/01, PAC approved: 1/15/03; 9/7/03; 2/4/04; 12/7/05; 1/18/06; 2/15/06; 4/19/06; 5/3/06; 8/2/06; 2/21/07; 9/3/08; 9/2/09; 12/09 1/6/10; President’s Approval: 5/5/10; 6/2/10; 9/1/10; 1/5/11; 5/13/11; Responsibility: President’s Office; Authority: Cabinet/UPAC; Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date: 08/03/2011; Approved by: James L. Gaudino, President]

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(2) Athletic Compliance Committee

The committee reports to the president through the chief of staff.

The purpose of the committee is to:

1. establishes institutional policies and procedures that ensure institutional compliance with NCAA bylaws, adherence to state and federal guidelines related to the conduct of athletic programs, and adherence to university expectations for student-athletes;

2. review and recommend actions related to student-athlete petitions for NCAA academic waivers;

3. discuss matters of concern to student-athletes. Matters of consideration and discussion will include but are not limited to: academic issues and proposals, federal and state regulations, financial aid issues, gender equity and Title IX issues, NCAA institutional control issues, NCAA rules education, and NCAA self-study.

Membership:
 
5 ex-officio director, athletics; faculty athletic representative (FAR); NCAA compliance officer; director, office for equal opportunity; and senior woman administrator (SWA) in the athletics department 15 appointed representatives appointed by their division heads from admissions, financial aid, registrar, academic life, student life, business and financial affairs; president’s office; a representative of and appointed by the student athlete advisory committee; 5 faculty members (one each from CAH, CEPS, CB, COTS, and LIB); 1 student]


[President’s Cabinet: 11/08/01, PAC approved: 1/15/03; 9/7/03; 2/4/04; 12/7/05; 1/18/06; 2/15/06; 4/19/06; 5/3/06; 8/2/06; 2/21/07; 9/3/08; 9/2/09; 12/09 1/6/10; President’s Approval: 5/5/10; 6/2/10; 9/1/10; 1/5/11; 5/13/11; 8/3/11; Responsibility: President’s Office; Authority: Cabinet/UPAC; Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date: 01/04/2012; Approved by: James L. Gaudino, President]

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(3) Budget and Finance Committee

The committee reports to the vice president for business and financial affairs/chief financial officer. The committee sponsors open forums for campus input on budget and spending priorities.The purpose of the committee is to:

1. review the resources available to the university from all revenue streams;
2. review revenue projections and expenditure data;
3. review operating budget requests and spending priorities with the university’s strategic plan, development priorities and facilities master plan (as needed);
4. review annual budget that will be presented to the president and the president’s cabinet; and
5. review the biennial operations and capital budgets to the president and the president’s cabinet.

Membership (All Voting):
 
9 ex-officio [vice president, business and financial affairs/chief financial officer (chair); assistant vice president, budget and budget development; associate vice president, finance and business auxiliaries; executive director, organizational effectiveness; chairs from: employee council; exempt employee association; faculty senate, academic department chair organization (ADCO); representative, associated students central washington university (ASCWU-BOD)].
14 appointed [representatives (appointed by their division heads from) president’s division; business and financial affairs; student life; enrollment management; auxiliary services; student services and activities fees; academic life: (1) dean,(1) library, (4) faculty,(1) staff, (1) university centers]
 

[08/03/2012; President’s Cabinet: 11/08/01, PAC approved: 1/15/03; 9/7/03; 2/4/04; 12/7/05; 1/18/06; 2/15/06; 4/19/06; 5/3/06; 8/2/06; 2/21/07; 9/3/08; 9/2/09; 12/09 1/6/10; President’s Approval: 5/5/10; 6/2/10; 9/1/10; 1/5/11; 5/13/11; Responsibility: Vice President for Business and Financial Affairs; Authority: Cabinet/UPAC; Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date:04/02/2014; Approved by: James L. Gaudino, President]

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(4) Enterprise Facilities Committee

The committee reports to the cabinet through the vice president of operations.

The purpose of the committee is to establish and maintain an effective governance structure which links university facilities related decision making to the ongoing strategic planning process of CWU. The committee will translate the mission and values of CWU into goals, strategies, initiatives, and projects. This committee will make recommendations for both short and long-term decision-making by the cabinet and/or BOT, thus enabling the cabinet to make effective choices among competing demands for capital investment, infrastructure support, programmatic support, information systems, technology, and human resources.

Committee responsibilities include (but are not limited to):
• Establishing program needs, identifying options and solutions, making appropriate recommendations to the cabinet.
• Developing and publishing processes for how information is to be submitted to the committee, to include publication of a calendar when information must be received.
• Establishing criteria for low to mid-level projects.
•  Making low to mid-level decisions regarding facilities needs/requests and communicating resultant projects as appropriate.
• Ensuring all facilities related decisions, which includes resident life, student life, and the SURC, are appropriately considered, planned, and communicated as formal project plan(s) to ensure successful execution of the project(s).
• Monitoring progress on all facility initiatives and projects.
• Maintaining, developing, and implementing a university-wide facilities master plan in coordination with the university capital plan.
• Developing recommendations on campus master planning issues including site development, new construction, infrastructure, conservation, parking, signage and wayfinding, and land acquisition.
• Serving as an effective forum for communication to, from, and among all university constituencies.
• Establish outcomes as they relate to the strategic plan and capital budget.
 

Membership:
8 ex-officio [director, capital projects and planning, chair; director, university center operations; director, maintenance and operations; director, athletics; university facilities planning officer, director, strategic planning, director, academic planning, and associated students of CWU student government vice president for facilities and student life]
16 appointed [1 classified staff recommended by employee council; 1 exempt staff recommended by the exempt employees’ association; 7 appointments by the provost/vice president, academic and student life to include: 1 associate dean; 1 representative of student success;  1 representative library, and 4 faculty members: 1 from each college recommended to the provost by faculty senate; 2 appointments by the vice president for operations / chief operations officer to include: 1 representative of information  services and 1 representative of police and parking services;  2 appointments by the vice president, business and financial affairs/chief financial officer to include: 1 representative of enrollment management and 1 representative of finance and auxiliary services;  and, 3 representatives appointed by the chief of staff to include: 1 representative from university advancement; 1 representative from the president’s office,  and 1 community representative]


[President’s Cabinet: 11/08/01, PAC approved: 1/15/03; 9/7/03; 2/4/04; 12/7/05; 1/18/06; 2/15/06; 4/19/06; 5/3/06; 8/2/06; 2/21/07; 9/3/08; 9/2/09; 12/09 1/6/10; President’s Approval: 5/5/10; 6/2/10; 9/1/10; 1/5/11; 5/13/11; Responsibility: President’s Office; Authority: Cabinet/UPAC; Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date: 06/14/2014; Approved by: James L. Gaudino, President]

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(5) Equal Opportunity Committee

The committee reports to the vice president of operations and advises the director of equal opportunity on policy development, affirmative action plans and processes, and equal opportunity.

The purpose of the committee is to:
1. regularly identify and review areas that may impact equal opportunity and
2. review complaints, investigative reports and findings of the investigator and determine whether or not the allegations have been substantiated in accordance with the discrimination complaint and resolution policy and procedures for employees.

Membership:
 

13 appointed [1 dean (appointed by the provost/vice president academic and student life); 1 female and 1 male exempt employee; 2 male and 2 female faculty members; 2 male and 2 female civil service employees (appointed by the vice president of operations); and 2 students (appointed by the ASCWU-BOD)]

[President’s Cabinet: 11/08/01, PAC approved: 1/15/03; 9/7/03; 2/4/04; 12/7/05; 1/18/06; 2/15/06; 4/19/06; 5/3/06; 8/2/06; 2/21/07; 9/3/08; 9/2/09; 12/09 1/6/10; President’s Approval: 5/5/10; 6/2/10; 9/1/10; 1/5/11; 5/13/11; 8/3/11; Responsibility: President’s Office; Authority: Cabinet/UPAC; Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date: 03/07/2014; Approved by: James L. Gaudino, President]

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(6) Ethics Advisory Committee

The committee reports to and advises the vice president of operations on ethical issues.

The purpose of the committee includes:
1. recommending and providing leadership for strategies that integrate ethical principles into institutional culture;
2. reviewing and/or recommending university policies and guidelines that define ethical principles for conduct within the university;
3. establishing forums for the discussion of ethical concerns and to educate the university community about university policies regarding ethical issues;
4. providing advisory consultation in cases where ethical dilemmas are perceived by members of the university community; and
5. encouraging dialogue to educate, identify issues, offer viable options, seek supplemental resources, and encourage resolution.

Membership:
 
7 ex-officio: [HR representative (chair); director, public affairs; director, athletics; assistant vice president, finance and business auxiliaries; dean, student success; public safety and police services, captain; executive assistant to the president]
5 appointed: [1 department chair (appointed by the provost/vice president, academic and student life); 1 faculty member (recommended by the faculty senate and appointed by the provost/vice president, academic and student life); 1 exempt employee (recommended by the exempt employee association); 1 civil service employee (recommended by the employee council); 1 student (recommended by the ASCWU and appointed by the vice president of operations)]


[President’s Cabinet: 11/08/01, PAC approved: 1/15/03; 9/7/03; 2/4/04; 12/7/05; 1/18/06; 2/15/06; 4/19/06; 5/3/06; 8/2/06; 2/21/07; 9/3/08; 9/2/09; 12/09 1/6/10; President’s Approval: 5/5/10; 6/2/10; 9/1/10; 1/5/11; 5/13/11; 8/3/11; 11/2/11; Responsibility: President’s Office; Authority: Cabinet/UPAC; Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date: 03/07/2014; Approved by: James L. Gaudino, President]

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(7) Inclusivity/Diversity Committee

The committee reports to the president and the president’s cabinet through the inclusivity coordinator.

The purpose of the committee includes:

1. implement current and future inclusiveness and diversity action plans and annually evaluate specific plans for achieving university short and long term efforts;

2. examine existing structures that inhibit inclusiveness and recommend changes that create greater inclusion;

3. serve in an advisory capacity to the campus and external community in developing concepts to meet CWU diversity aspirations;

4. integrate the university’s inclusivity efforts among the members of the campus and surrounding community;

5. facilitate communication of CWU’s commitment to diversity and inclusivity;

6. serve as a resource and participate in university strategic planning.

Membership:

Committee membership will be representative of the university community and external community to include the areas of each division, faculty, deans, department chairs, employee groups, university centers, student body, external community leaders and other designated constituents as identified by the inclusivity coordinator.

[President’s Cabinet: 11/08/01, PAC approved: 1/15/03; 9/7/03; 2/4/04; 12/7/05; 1/18/06; 2/15/06; 4/19/06; 5/3/06; 8/2/06; 2/21/07; 9/3/08; 9/2/09; 12/09 1/6/10; President’s Approval: 5/5/10; 6/2/10; 9/1/10; 1/5/11; 5/13/11; Responsibility: President’s Office; Authority: Cabinet/UPAC; Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date: 08/03/2011; Approved by: James L. Gaudino, President]

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(8) Naming Committee

The committee reports to the chief of staff and advises the director of university advancement on policy governing the naming of buildings, rooms and landmarks. The committee also reviews proposals and recommendations presented to the president and cabinet by the chief of staff.

The purpose of the committee is to:

1. administer the institutional naming policy governing the naming of university buildings, rooms, and landmarks;

2. recommend criteria for naming and contributions for such naming opportunities; and

3. make naming recommendations.

Membership:

14 ex-officio [director, university advancement (chair); provost/vice president, academic and student life; deans of graduate studies and research; library services, CAH, CEPS, CB, and COTS; chair of the faculty senate or faculty senate chair elect; athletic director, vice president, business and financial affairs/chief financial officer; associate dean, student life; associate vice president, enrollment management; assistant vice president, facilities management]

[President’s Cabinet: 11/08/01, PAC approved: 1/15/03; 9/7/03; 2/4/04; 12/7/05; 1/18/06; 2/15/06; 4/19/06; 5/3/06; 8/2/06; 2/21/07; 9/3/08; 9/2/09; 12/09 1/6/10; President’s Approval: 5/5/10; 6/2/10; 9/1/10; 1/5/11; 5/13/11; 8/3/11; Responsibility: President’s Office; Authority: Cabinet/UPAC; Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date: 01/04/2012; Approved by: James L. Gaudino, President]

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(9) University Policy Advisory Committee

The committee reports to the president.

The purpose of the committee is to:

1. review and recommend to the president changes to university policy and procedure;

2. serve as a communication vehicle for the campus;

3. review departmental policies and procedures impacting or affecting other departments; and

4. recommending for acceptance as a departmental policy/procedure to the appropriate vice president or chief of staff.

Membership:

1 ex-officio, non-voting [president (chair)]
9 ex-officio [provost/vice president, academic and student life; vice president, business and financial affairs/chief financial officer; chief of staff/exec. director of public affairs; vice president for operations; one college dean (rotating annually and appointed by the provost/vice president for academic and student life); chairs of faculty senate, academic department chairs organization (ADCO), exempt employees association and employee council; and president of the associated students of central Washington university board of directors (ASCWU-BOD)]
Ex-officio advisory, non-voting [all associate and assistant vice presidents, deans, and directors reporting to the president, a vice president or chief of staff, director of inclusivity and diversity, director of strategic planning and executive assistant to the president.

[President's Cabinet: 11/08/01, PAC approved: 1/15/03; 9/7/03; 2/4/04; 12/7/05; 1/18/06; 2/15/06; 4/19/06; 5/3/06; 8/2/06; 2/21/07; 9/3/08; 9/2/09; 12/09 1/6/10; President's Approval: 5/5/10; 6/2/10; 9/1/10; 1/5/11; 5/13/11; 8/3/11; 11/2/11; Responsibility: President's Office; Authority: Cabinet/UPAC; Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date: 01/04/2012; Approved by: James L. Gaudino, President]

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10) Enterprise Information Systems Committee

The committee reports to the cabinet through the vice president of operations.

The purpose of the committee is to establish and maintain an effective governance structure which links CWU technology (hardware, software and information systems) related decision making to the ongoing strategic planning process of CWU.  The committee will translate the mission and values of CWU into actionable and measurable goals, strategies, initiatives, and programs.  This committee will provide recommendations for both long and short-term decision-making by the cabinet, thus enabling the cabinet to make effective choices among competing demands for capital investment, infrastructure support, programmatic support, facilities, and human resources. 

Committee responsibilities include (but are not limited to):
• Establishing enterprise technology needs and presenting appropriate recommendations to the cabinet.
• Making low to mid-level decisions regarding enterprise technology needs/requests and communicating those decisions as appropriate.
• Ensuring that major enterprise technology decisions are appropriately considered, planned, and communicated as a formal project plan.  This approach facilitates the successful execution of the project(s).
• Monitoring progress on technology initiatives and projects.
• Guiding the development and implementation of a university-wide strategic technology plan.
• Serving as an effective forum for communication to, from, and among various University constituencies.


Membership:

8 ex-officio voting members (organizational effectiveness, academic council representative, dean representative, non-academic council representative, security representative, information services representative, web representative, and human resources representative)
Other non-voting members may be added at the committee’s discretion to meet situational circumstances.

 

[President’s Cabinet: 04/10/2013, Responsibility: President’s Office; Authority: Cabinet/UPAC; Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date: 03/07/2014; Approved by: James L. Gaudino, President]

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