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Resources and Reports

CWUP 2-30-155 Time and Attendance Reporting Policy


This policy applies to all University administrative exempt, classified, hourly and student employees and provides guidance for the recording and certification of time worked, leave use, and/or exception reporting.

General Information

All staff are responsible for recording and reporting accurate and complete work time electronically to ensure the timely and accurate payment of salaries and wages and the processing of all CWU payroll disbursements and related deductions.  Supervisors are responsible for ensuring the accuracy of time reported by their employees.

Payroll Services will ensure that payroll transactions comply with generally accepted accounting principles and that all withholdings for taxes, benefits, wage attachments, and voluntary deductions are reported accurately.  Payroll Services will maintain time reporting records in accordance with federal and state laws.
Supervisors are responsible for knowing, in consultation with human resources, which staff are eligible for overtime wages and for appropriately applying University compensation policies regarding hours worked, compensatory time, and overtime.  Supervisors should familiarize themselves with the applicable university policy and procedures, and Collective Bargaining Agreements, as well as all University pay guidelines which are based on federal and state laws which regulate hours and time in the workplace for nonexempt employees.

The University will designate overtime eligibility for each position in accordance with the Fair Labor Standards Act (FLSA).  For purposes of calculating overtime, the standard work week is Sunday through Saturday. Regular full-time work schedules will normally consist of forty (40) hours and at least two (2) consecutive days off. Work schedules will be assigned by a supervisor; employee requests for non-standard work weeks must be approved by the supervisor.

[PAC: 06/04/2014; Responsibility: BFA; Authority: Cabinet/UPAC; Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date: 06/04/2014; Approved by: James L. Gaudino, President.]

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