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Resources and Reports

CWUP 2-30-120 Military Leave

(1) Introduction
This policy applies to all university staff and is administered in accordance with RCWs 38.40.060, 49.78, 73.16, and WAC 357-31. To the extent that this policy addresses terms not covered under collective bargaining agreements for represented employees, the terms of this policy shall prevail.
Central Washington University recognizes and supports the need for employees to be absent from work in support of military service. Every employee of the university who is a member of the Washington National Guard or of the Army, Navy, Air Force, Coast Guard, or Marine Corps reserve of the United States, or of any organized reserve or armed forces of the United States will be granted military leave of absence for a period not exceeding twenty-one days during each year beginning October 1st and ending the following September 30.

(2) Applicability
(A) State law (Chapter 73.16 RCW) applies in all cases where employer-employee relationships exist, including student employment. During such leave, the employee is entitled to normal pay whether it be on a full-time basis or a part-time basis. In each instance determination must be made as to the amount of compensation the employee ordinarily would have received had he or she not taken a leave of absence.
(B) It is not the intent that the granting of a military leave of absence should in any case affect an extension of the period of employment. Where the employee is engaged for a specific period or for work which is to be completed within a specific calendar period, the employment terminates with the completion of the particular project or at the end of the specific calendar period. The leave of absence from the employment continues only so long as the original position of employment exists.
(C) If an individual was hired as a temporary employee for a specific calendar period which, for example, ends on August 31, and that individual takes a military leave during the last week of August and the first week of September, he or she is entitled only to normal pay for the last week of August. The institution would not be obligated to pay the individual for his or her absence during the first week of September because the original position of employment no longer existed after August 31 and, therefore, the normal rate of pay for the first week of September would be zero.

(3) Responsibilities
(A) President and cabinet members will:
Ensure that military leave is granted to personnel under their supervision in accordance with applicable laws, WACs, and this policy.
(B) Appointing authorities, department heads, managers and supervisors will:
1. Direct employees to the appropriate leave request forms and checklists and provide assistance as needed.
2. Approve military leave requests in accordance with applicable laws, WACs and university policies and procedures.
3. Identify, by delegation, who will review and approve military leave requests in their absence.
(C) Human Resources will:
1. Administer this policy in accordance with applicable laws, WACs, and CWU policies and procedures.
2. Develop and administer procedures for the implementation of military leave.
3. Provide consultation and interpretation regarding this policy, procedure, and best practice.
(D) Employees will:
1. Provide supervisors timely notice of the need for military leave when practicable.
2. Submit requests for military leave in accordance with this policy and CWUR 1-70-070 Military Leave.

CWUR 7-40-070 Military Leave Procedure

[BOT 09/14/91, Res. 90-1; BOT 12/06/02, Res. 02-09; PAC: 09/27/02; PAC: 09/05/07; PAC: 06/08; Responsibility: BFA; Authority: Cabinet/UPAC; Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date: 02/01/2017; 04/17/2013; Approved by: James Gaudino, President]

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