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Resources and Reports

CWUP 2-10-210 General Ledger Journal Entry


(1) Policy

The purpose of this policy is to ensure journal entries recorded in the general ledger are properly prepared, supported, reviewed, approved, recorded in accordance with generally accepted accounting principles, and stored in a uniform and consistent manner for easy accessibility.

All Central Washington University (CWU) employees responsible for preparing, entering, or approving journal entries must be knowledgeable of journal entry policies and procedures. In addition, journal entry approvers must possess an appropriate level of CWU financial knowledge for the areas they are reviewing and approving.

(2) Scope

This policy applies to all CWU employees involved in the creation, processing, approval, and recording of manual journal entries. This policy excludes journal entries that are system generated and posted automatically to the general ledger.

(3) Responsibilities

The director of financial services or other designee is responsible for this policy and the relevant procedure, 3-50-610 General Ledger Journal Entry.

(4) Policy Maintenance

The director of financial services will review and recommend changes to this policy statement at least annually or more frequently as needed to respond to changes within the institution and the regulatory environment.


[Responsibility: Business & Financial Affairs Division; Authority: Cabinet/UPAC; Reviewed/Endorsed by: Cabinet/UPAC; Review/Effective Date: 10/04/2017; Approved by: James L. Gaudino, President] 

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