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Resources and Reports

CWUP 2-10-180 Contracting Authority

(1) A Contracting Authority is a position which has the authority for contracting for current operations of Central Washington University when such contracting is in accordance with budgets approved by the Board of Trustees (BOT) and the President has delegated to that person now holding or subsequently appointed to the position. The BOT has delegated to the President or designee the authority for contracting under the provisions of RCW 28B.10.528 and 28B.35.120 and CWUP 1-80-010.

The following list shall constitute the presidentially designated positions in which the designation as "Contracting Authority" and the delegations of powers and duties are made:

FOR ALL UNIVERSITY CONTRACTS:

President
Provost/Vice President for Academic and Student Life
Chief Financial Officer/Vice President for Business and Financial Affairs
Chief Operations Officer/Vice President for Operations
Chief of Staff
Associate Vice President for Finance and Business Auxiliaries

FOR ALL PURCHASED GOODS, SERVICE CONTRACTS, AND LEASES:

Director, Business Services
Director, Purchasing, Contracts & Surplus Inventory
Procurement & Supply Specialist IV and at the PSS IV discretion:

Procurement & Supply Specialist III up to the amount where the state requires formal written bids.
Procurement & Supply Specialist II up to the amount where the state requires formal written bids.
Procurement & Supply Specialist I up to one-half the amount where the state requires formal written bids.

FOR SELECTED CONTRACTING ACTIVITIES AS SET FORTH BELOW:

Dean, Student Success – All contracts as may be required for delivery of student services or for the operation of the Student Success department.

Associate Vice President, Enrollment Management – All contracts as may be required for delivery of student services or for the operation of the Enrollment Management Units.

Associate Provost – All contracts as may be required to enhance and assess academic programs, the operation of the associate provost unit or services required to fulfilling responsibilities on behalf of the Provost.

Executive Director, Organizational Effectiveness – Limited to contracting for personnel and other services required for organizational effectiveness and research.

Director, Parking and Police Services – Limited to contracting for personnel and other services required for public safety.

Director, Capital Projects & Director, Facilities Maintenance/Operations – Limited to contracting between Central Washington University and contractors for the completion of capital projects as specifically approved by the State Legislature and the University Board of Trustees.  This authority extends to contracts, change orders and field authorizations up to a limit of $200,000 per transaction.  The Director, Capital Projects may, with the written concurrence of the Vice President for Business and Financial Affairs/Chief Financial Officer, delegate contracting authority at a lower level to licensed architects and engineers who are Project Managers on individual construction projects. Such delegation shall not exceed $75,000. Authority for the actual disbursement of funds after the completion of work will require the signatures of the Project Manager and a higher-level supervisor.

Assistant Vice President, Information Services – Limited to contracting for computing and voice/data equipment, software, and supportive services in accordance with the policies, procedures, and Washington Administrative Codes established by the State Information Services Board pursuant to Chapter 43.105 RCW.

Chief Human Resource Officer – All contracts as may be required to enhance and assess staff and faculty programs and development. Other contracts limited to contracting for personnel and other services required to fulfill the responsibilities in human resources.

Dean, Graduate Studies and Research – Authorized representative for all contracts as may be required for delivery of research, economic development and graduate studies or for the operation of the unit.

Dean, Libraries – Limited to purchasing and contracting for the acquisition of collections including books, films, prerecorded audio and video tapes, library subscriptions and periodicals (print, electronic, and other formats), database and bibliographic utility services, bibliographic records, and delivery of services to students.

Assistant Vice President, International Studies and Programs – Limited to contracting personnel and other services required to conduct Central Washington University international programs.

Associate Dean, Student Living – All contracts as may be required for delivery of student services or for the operation of the University Housing and Student Living Unit.

Associate Dean, Student Achievement – All contracts as may be required for delivery of student services or for the operation of the Student Achievement unit.

Associate Dean, Student Development – All contracts as may be required for delivery of student services or for the operation of the Student Life unit.

Director, Conference Services – Limited to contracting for personnel and other services required to conduct the Central Washington University Conference Program.

Director, Athletics – Limited to contracting for personnel and other services required to conduct the operations of the Athletic department. 

Director, Continuing Education – Limited to contracting for personnel and other services required to conduct the Central Washington University Continuing Education and Summer Session Programs.

Director, Wildcat Shop – Limited to purchasing and contracting for items for resale through the Wildcat Shop.

Chair, Department of Music – Limited to contracting for the rental of performance music to be used by departmental ensembles and chamber groups and for agreements related to the loan of musical instruments for departmental use. These performance music rental and instrumental loan agreements may not exceed $500 for any one contract.

Director, Campus Life and Student Facility Development – Limited to contracting for entertainment activities for the Student Union and the Associated Students of Central.

Associate Director, Campus Life – Limited to contracting for entertainment activities for Campus Life.

Director of Operations, University Centers – Limited to contracting for the CT3 contract forms and other contract forms associated with Worker Retraining and Workforce initiatives, as part of the Master Washington State Employment Security Department Agreement.

Assistant Vice President, Information Security – Limited to contracting for personnel and other services required to conduct the operations of the Security Department.

Secretary to the Board – All contracts, deeds, leases, notes, mortgages, deeds of trust, bonds, indentures, warrants, undertakings, powers of attorney, releases and satisfactions of mortgages and indebtedness’s, reconveyances under deeds of trust, and all other releases, when the same have been authorized to be executed by order of the board of trustees and for all meeting arrangements (food, lodging, meeting space) for the board of trustees. 

OTHER SIGNATURE AUTHORITIES:

For contracts for services and purchase goods in amounts less than $25,000, and which are written within the respective appropriate areas as designated below.

Dean, College of Arts and Humanities
Dean, College of Business
Dean, College of Education and Professional Studies
Dean, College of the Sciences

Assistant Vice President, International Studies and Programs
Director, Budget and Budget Development
Executive Director, University Advancement
Executive Director, Public Affairs
Director, Inclusivity and Diversity

[Rev. 1/14, Reviewed Cabinet: 1/22/14, Review/Effective Date: 02-05-2014; Approved by: James L. Gaudino, President]