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Registrar

Graduation FAQ

FAQs for Graduation/Commencement

Q: Where do I get an Application for Degree?
A: Applications can be picked up in Degree Checkout (Mitchell Hall), at the CWU Centers, or printed from the CWU homepage: GradApp.pdf

Q: How long will it take for Degree Checkout to process my degree application?
A: Applications are processed in the order in which they are received. Winter and spring are the busiest terms so it may take up to a month before your application is processed.

Q: How will I know when my application has been processed?
A: All correspondence from Degree Checkout will be sent to your CWU e-mail account and will be posted to your TO DO list on SAFARI.

Q: My TO DO list says "Pending" - what does that mean?
A: Degree completion items stay at "Pending" status until you totally finished. Your TO DO list will say "Pending" until every grade has been posted and all requirements for the major, minor, specialization, and CWU degree requirements have been met and posted to your unofficial transcript and CAPS report.

Q: I transferred from a semester school and some of my classes were only 3 credits (or 4.5 quarter credits). Who can fix the credit deficiencies on my CAPS report?
A: When transfer credits do not meet the credit requirement in your major or minor, in some cases the missing credits can be fulfilled with other transfer credits or CWU credits not being used elsewhere in the major or minor; in other cases you may need to enroll for additional CWU credits to make up the deficit. Either way, the determination of what courses can be used to fulfill the missing credits is determined by the major department with a signed Permit to Substitute Form sent to Degree Checkout for processing. Every CWU graduate must earn the minimum number of degree credits (180), plus major, minor or specialization and degree requirements.

Q: What problems are most likely to prevent students from graduating?
A: Students are denied for the following reasons:

  1. Not completing general education requirements or a transferrable AA-DTA degree is not awarded from an in-state community college.
  2. Not completing pre-requisites for major or minor requirements.
  3. Not meeting the required 180 total university degree credits.
  4. Not meeting the required 45 credits of residency.
  5. Not meeting the required 60 credits of upper division courses.
  6. Not meeting the upper division GPA requirement, if required in your major.
  7. Not meeting the 2.00 Central Washington University cumulative GPA requirement.
  8. Not meeting the minimum GPA requirements for either the major or minor.
  9. Not clearing all financial accounts with CWU. Your account balance must be zero.

Q: Whom can I talk to in person if I have other problems or questions?
A: There are several units that are here to assist you: they are listed below:

  1. For General Education problems - call Academic Advising 963-3523 to schedule an appointment. General Education Petition forms may be picked up on the first floor of Mitchell Hall, and should be submitted to Registrar Services prior to applying for your degree.
  2. For questions pertaining to your major or minor, contact your department.
  3. For course substitution problems - see your major or minor advisor in the academic department.
  4. For CAPS problems - call Degree Checkout at 963-3524.
  5. For past due financial problems - call Student Financial Services 963-3546.

Q: How do I get a CAPS report, unofficial transcript or transfer credit summary report (if applicable)?
A: Navigate to your Safari Student Center: Self Service>> Student Center on SAFARI. Your CAPS Report is listed in the Student Center Tab under Academic Section.

Q: Where do I find my “TO DO LIST” on SAFARI?
A: Navigate to your Safari Student Center: Self Service>>Self Service on SAFARI. Your TO DO LIST is located on the far right hand side of the page.

Q: What if I realize that I will not be finished in the quarter that I have applied for?
A: Fill out a Graduation Application Withdraw Form (available on-line, at the Centers, and in Degree Checkout) and a new Application for Degree Form for the correct quarter. There is a $20.00 reapplication fee. The on-line site is: http://www.cwu.edu/registrar/graduation-information

Q: How long will it take for me to receive my diploma?
A: It may take 8 - 10 weeks, depending on the quarter. Spring has the highest number of degree applications, so it will take longer after spring grades have been cleared to post degrees and mail diplomas.

Q: How soon can I order an official transcript with the degree posted?
A: Degrees are usually posted within three weeks after the end of a term. You can request a transcript prior to leaving the institution, and request that it be held until the degree has been posted. There is a $7 fee for each official transcript request.

Q: Who can participate in the June Commencement ceremony?
A: Students are allowed to participate in the June Commencement Ceremony if they have received their degree in the Summer, Fall and Winter quarters prior to the June ceremony for that academic year. Students who are current spring degree candidates for the current academic year or summer degree candidates following the June Commencement Ceremony are also allowed to participate in the Commencement Ceremony.

Q: Where do I get Commencement ceremony information?
A: Watch the Commencement link on the CWU homepage for information as it becomes available: http://www.cwu.edu/commencement
This is usually updated by the end of January for the current year. You can also obtain information at the Grad Finale that is held in spring at main campus and center locations.

Q: Where do I register for commencement?
A: Navigate to http://cwubookstore.collegestoreonline.com and register for commencement beginning the first of April. Commencement Registration Deadline is May.

Q: Can I participate in the spring Commencement Ceremony, if I still have credits to take, an internship to complete, or doing student teaching in the following fall quarter?
A: No, we do not have facilities large enough to accommodate students graduating in the fall, even if you need just one class, your internship or student teaching.

Honors Tassels: Honors are based on the GPA of all credits earned at CWU, as well as all transfer credits accepted by CWU. Required GPA is 3.5-3.69 Cum Laude, 3.7-3.89 Magna Cum Laude and 3.9-4.0 Summa Cum Laude. Summer, Fall, Winter, and Spring candidates may pick up an honors tassel from Registrar Services or the Campus Center Administration Office when announced. You can also get your honors tassel at the Grad Finale held in April. Masters and post-baccalaureate students are not eligible for honors. Summer applicants do not qualify to wear an honors tassel at commencement. Qualified Summer graduates may request an honors tassel be mailed with their diploma.

Have Questions? About regalia, call CWU Bookstore at: 1-800-280-1186 wildcatshop@cwu.edu or questions about graduation, call Degree Checkout at (509) 963-3524 or at Graduation information.