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Wednesday, May 13, 2009
8:30 a.m.-1:30 p.m. - President´s Office
Present: Jim Gaudino, Wayne Quirk, Bill Vertrees, Charlotte Tullos, Ellen Hall, Libby Street
Guest: Shelly Johnson
Information items
1. Possible Research activity
Dr. Gaudino reported that a possible research activity is in the works. More details will follow soon.
2. Request from Margaret Smith
Margaret Smith would like Cabinet members to identify rules and regulations that currently make it hard to do university business and forward them to Dr. Street. Dr. Street will then have Ms. Smith research the issues to see what can be done to get through some of the red tape. Ms. Smith also suggested it might be good to convene a small study group to discuss and/or deal with these issues. The group suggested the following CWU employees for the study group: Margaret Smith, Bruce Porter, John Drinkwater, Cherie Wilson, Roger Fouts, Matt Manweller, Nancy Barker, Ed Day, Steve Rittereiser or Ken Baxter, and a representative from Continuing Education. Dr. Street will work with Ms. Smith to convene this group.
Focus items
1. Confidentiality
Dr. Gaudino reminded the group to keep confidentiality a priority.
2. Team Work (teams)
Dr. Gaudino reported that he wants the group to start working as a team, not as five individual divisions. Several items in the "future items" category of the new Cabinet Agenda, for instance, involve all divisions working together. For example, enrollment management: Dr. Tullos recruits the students, Dr. Quirk provides programs and the courses, Mr. Vertrees provides housing and dining and gets the classrooms ready, and Dr. Hall markets the university and brings in money for scholarships. Dr. Gaudino added that we need to begin thinking in terms of "team work" for all areas of the university.
3. Cabinet Agenda
Tabled until next meeting.
4. Board Meetings
The group discussed revising reports that go to the board. For instance, budget information should always include a two-year analysis. The information we´ve been giving the board has been too complex. We need to simplify the format.
5. Budget
Shelly Johnson joined the group to discuss budget scenarios. Several budget scenarios were reviewed and discussed by the group. The Budget Advisory Committee meeting that was scheduled on May 20 @ 11:00 a.m. will be rescheduled to the following week. A revised budget proposal will be distributed to the group to review and approve. Dr. Gaudino suggested the following recommendations for the budget:
1. Use the tuition calculation of 90,107M
2. Keep 3M in Central accounts (fund balance)
3. Put 2.5M allocation from reserves into the spending authority (carry forward)
4. Consolidation and reallocation of the development officers
5. Give University Relations an additional $200,000 in base to fund alumni and PR & Marketing positions that are currently self support. This will take care of some of the charge backs on this campus. Dr. Hall mentioned that this amount might need to be adjusted upward to actually establish the needs for the division.
6. Reformat the look of our budget sheet
Ms. Dawson will work to schedule another ½ day cabinet meeting on Monday, May 18.
Action items
1. Dr. Gaudino would like to review the position description for the internal auditor. Dr. Street will forward it to him for review.
Future items
1. Cab/PAC structure
2. Strategic planning
3. Assessment and Evaluation
4. Center Plan
5. Enrollment Management
6. Communication Plan
7. Marketing/Branding Plan
8. Research/Service Agenda
9. Economic Development
10. Budget/Finance System
11. Management Information System
12. Legislative Agenda
13. Capital Campaign
14. Diversity Structure
15. Town-Gown Relationship
16. Electronic Workflows
17. Athletics/Budget Plan
18. IT System & Distance Education
Other discussion items:
1. Nominations for new BOT members
Dr. Street asked for Cabinet members to send nominations for new BOT members to the President´s Office as soon as possible.
2. Review Budget Advisory Committee Meeting minutes from April 22, 2009
Please review the minutes and send feedback to Sandy Colson as soon as possible.
3. Review memo to campus regarding Temperature Set Points
Please review the Temperature Set Points Memo and send feedback to Sandy Colson as soon as possible.
4. Jack Oharah & VP´s Visit
Ms. Dawson explained that Jack Oharah and three of his vice presidents would like to visit CWU in mid-July. She will work with VP assistants to schedule the meeting.
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