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June 24, 2009 - Barge 314
Present: Jim Gaudino, Wayne Quirk, Bill Vertrees, Ellen Hall, Libby Street
Updates:
1. Summary of Planning Rendezvous:
Dr. Gaudino reported that the Planning Rendezvous went very well. Feedback from the community was very positive. The next step is to continue meeting with the community, staff, and developers on the future of CWU and the Ellensburg community. Dr. Gaudino asked Mr. Vertrees to develop a plan for our strategies. He added that the plan needs to be realistic and one that can be modified over time.
2. Summary of IPZ Meeting:
Dr. Gaudino reported that he and Mr. Vertrees recently attended an Innovation Partnership Zone meeting. This project would be a partnership between CWU (as the research piece), Kittitas County, the Economic Development Group, and globally competitive businesses (to be determined). The goal of the IPZ would be to bring together the partners in a Renewable Energy and Resource Natural Center that will serve as a high-technology research park and renewable energy business incubator. Discussions will continue on the project.
3. BOT:
Dr. Gaudino reminded the group that the Board of Trustees Retreat is July 30-31, 2009. Suggested topics for the retreat include: space planning including the Housing Master Plan and the new Barto Hall complex, board structure and processes, and university vision. Dr. Gaudino added that he would like to start using the board members’ individual talents, as well as working with them as a group. Additional planning for the BOT Retreat will be the main agenda item for the July 15 cabinet meeting.
Project Management:
The following items are assignments for cabinet members to work on in the next couple of weeks:
1. Groove (all cabinet members):
Dr. Gaudino directed cabinet members to take the training for “Groove” and start using the program. Once everyone has the software loaded onto their machines, Dr. Street will arrange a training session for cabinet members and their assistants.
2. Spending plan reports (Bill Vertrees):
Mr. Vertrees reported that he and Ed Day have been developing division expense reports. These will be shared with cabinet members soon.
3. Budget system (Bill Vertrees):
Dr. Gaudino asked Dr. Street and Mr. Vertrees to continue working on the budget system.
4. Search-hiring policy (Libby Street):
Dr. Street will meet with Staci Sleigh-Layman and Sherer Holter to discuss search and hiring activities. She will report back to the group soon.
5. Legislative agenda (Libby Street):
Dr. Gaudino suggested that cabinet members discuss CWU’s legislative agenda as a group first and then bring Ann Anderson into the conversation.
6. Enrollment Management plan (Charlotte Tullos):
This will be a future meeting agenda item.
Focus items:
1. 360 Evaluations – Libby Street
Dr. Street distributed information to cabinet members on research she has gathered with regard to 360 evaluations. Dr. Gaudino will be working with each of the cabinet members on a set of goals for the next year.
2. Vision Exercise – Libby Street
Dr. Street explained that Dr. Gaudino would like the visioning exercise to be done by internal and external groups as well as individuals. Cabinet members developed a list of groups to include in the exercise.
Action items:
1. Approval of Cabinet Minutes from June 10, 2009
Minutes stand approved.
Future items:
1. Cab/PAC structure (Lead – Libby)
2. Strategic planning, Assessment and Evaluation (Lead – Libby)
3. Center Plan (Lead – Wayne)
4. Enrollment Management (Lead – Charlotte)
5. Communication Plan (Lead – Ellen)
6. Marketing/Branding Plan (Lead – Ellen)
7. Research/Service Agenda (Hold for now)
8. Economic Development (Hold for now)
9. Budget/Finance System (Lead – Bill)
10. Management Information System (Lead – Bill)
11. Legislative Agenda (Lead – Jim)
12. Capital Campaign (Lead – Ellen)
13. Diversity Structure (Hold for now)
14. Town-Gown Relationship (Hold for now)
15. Electronic Workflows (Lead – Bill)
16. Athletics/Budget Plan (Lead – Bill)
17. IT System (Lead – Bill)
18. Distance Education (Lead – Wayne)
Meeting adjourned 11:00 AM.
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