Minutes

President´s Cabinet

Wednesday, January 28, 2009
8:30 a.m. - President´s Office

Present: Jim Gaudino, Wayne Quirk, Bill Vertrees, Charlotte Tullos, Ellen Hall, Libby Street

Guests: Judy Miller

I. At 8:30 a.m.: Judy Miller - review BOT Agenda for February 6, 2009

Judy Miller joined the group to discuss details of the upcoming Board of Trustees meeting. Cabinet members offered feedback. Ms. Miller will tweak the agenda and distribute it later today for final approval.

II. Action Items

1. Approval of Cabinet Minutes from January 14, 2009
Motion to approve the Cabinet Minutes from January 14 as presented by Dr. Hall. Seconded by Dr. Tullos. No further discussion. Motion carried.

III. Executive Report

Provost/Senior Vice President for Academic Affairs:
Dr. Quirk reported that faculty in the Department of Industrial and Engineering Technology have developed a model of a four-day work week that they plan to implement spring quarter. The program is called Operation Green Spring. The associate deans and representatives from the Summer Session office are working on a pilot for a four-day work week as well. Dr. Quirk presented at the Senate Higher Education Committee last Friday with the other four-year institutions. Discussions focused on current enrollment trends and issues and how institution enrollments may be affected by the state´s fiscal issues.

Vice President for Student Affairs and Enrollment Management:
Dr. Tullos reported that enrollment for fall 2009 looks good. The Sherman Alexie event is sold out. There are several great events planned in coordination with his visit. The new software for admissions and retention is being stalled this week. Student Affairs continue to work diligently with students who are on academic probation. Spring recruitment is in full force.

Vice President for Business and Financial Affairs:
Mr. Vertrees reported that the capital projects are going well. He distributed a report on endowments for review and discussion.

Vice President for University Relations:
Dr. Hall reported that CWU was prominently featured at the NCAA conference earlier this month. Dr. Gaudino has agreed to be this year´s commencement speaker for Eastside and Westside ceremonies. Jim Armstrong was presented with the President´s Award at yesterday´s Chamber meeting. The next Chamber After Hours event is February 19 from 5:00-7:00 PM at Sue Lombard. The community reception to introduce Dr. and Mrs. Gaudino is February 6 from 5:00-7:00 PM at Gallery One. Dr. Hall asked Cabinet members to remind folks in their division to always refer media calls to Becky Watson.

Chief Planning Officer:
Dr. Street reported that the next Campus Budget Forum is February 13, from 10:00 AM -12:00 PM in Shaw Smyser, room 115. The University Bulletin received 1300 hits in January, so we need to continue to encourage folks to read it online. The PAPSS committee is currently planning the events for next year.

President:
Dr. Gaudino reported that he had two full days of meetings with legislators in Olympia last week.

IV. Discussion Items

1. Enrollment planning for spring
Dr. Hall reported that she has transferred some of her salary savings to cover marketing for spring quarter.

2. Economic Impact Study
Tabled until next week.

V. Progress Reports

1. Accreditation
Dr. Backlund´s latest update on NWCCU accreditation was reviewed and discussed. Dr. Quirk reported that accreditation updates will be a focus at the Board of Trustees Academic Affairs subcommittee meeting.

2. Graduate Role
No report this week.

VI. At 10:30 a.m.: Ann Anderson (phone call) - legislative update

Ann Anderson joined the group by phone to give an update on legislative issues. The House and Senate have taken different approaches to handling the budget. The House is rolling the governor´s cuts into one bill. The Senate side is doing more of a belt-tightening bill. So far, the legislature is just asking how agencies have handled the governor´s budget cuts. Ms. Anderson stated that Dr. Quirk will want to work with Terry Teale and Mike Reilly to complete the form on the performance agreements. Ms. Anderson commended Sandy Colson on the organization of this year´s legislative bill tracking system. It has been very helpful. Sandy Colson will continue to receive the BFA legislative requests and Peggy Eaton will be the contact for Student Affairs and Enrollment Management requests. Dr. Street will be copied on all information requests. Ms. Anderson also mentioned that Cabinet members might want to review the list of "legislative bill tracking system" users to make sure the appropriate folks have access.

VII. Discussion Items (continued)

1. Budget planning - Tim Yowell request
Mark Lundgren joined the group to discuss the latest budget driver report. Cabinet members then discussed at length the information for the Tim Yowell request. A draft will be circulated to Cabinet members for review soon.

VIII. Cabinet reports on community events and meetings attended

Adjourned prior to getting to this item.

At 11:00 AM - 1:00 PM - Financial Aid Summit: Agnes Canedo, Shelly Johnson, and John Swiney joined the group for this discussion.