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Wednesday, January 14, 2009
8:30 a.m. - President´s Office
Present: Jim Gaudino, Wayne Quirk, Bill Vertrees, Charlotte Tullos, Ellen Hall, Libby Street
I. Discussion Items
1. Reviewing university organization-committee?
Dr. Gaudino suggested that a group be convened to investigate tactical strategic planning in specific areas. Dr. Street will send cabinet members a list of who was on the committee the last time this was done. Cabinet members were asked to send suggested committee members to Dr. Street as soon as possible.
2. Resource Central
Cabinet members agreed that it was worthwhile to continue this program. Currently, the core group consists of Sherer Holter, Donna Kramer, Staci Sleigh-Layman, and Margaret Smith. Dr. Quirk asked that Dennis Defa be added to the group.
3. Budget planning
Mr. Vertrees distributed budget notebooks for review and discussion. He summarized the differences between funds 001, 149, and 148. Documents added to the notebook will be dated (in a footer), and it was suggested that Sandy Colson and Shelly Johnson work together to make sure that cabinet members always have the most up to date information. Dr. Gaudino thanked Mr. Vertrees for providing the detailed information for everyone. He suggested that cabinet members review the documents at length and send feedback to Mr. Vertrees as soon as possible. If additional information needs to go in the binder, send that information to Sandy Colson so the binder can continue to build.
Dr. Street distributed the powerpoint that will be presented at tomorrow´s budget forum for review and discussion. Cabinet members provided feedback. A pre-planning meeting will be held later today to discuss format of the meeting. The powerpoint will be finalized by this afternoon, so the group can review it one more time prior to the forum.
a. 4-5 year plan
Dr. Gaudino stated that we must move budget and finance closer together. A four to five year plan is imperative. It is important for communication lines to be open so that each of the divisions know what the others are planning and what the impacts of these plans are on the university.
b. Cost savings and revenue generating ideas
Cabinet members discussed several cost savings and revenue generating ideas. The goal will be to maintain the quality of our academic and student support programs and access for students.
4. Process for approving divisional budgets, promotions, & changes in expenditures
Dr. Gaudino stated that he wants to make sure there are checkpoints in place for all hiring. He indicated that no hiring should occur until it has been discussed at the cabinet level.
5. Enrollment planning for spring
Dr. Tullos reported that admissions is working diligently on spring recruiting. Dr. Hall reported that marketing for spring is underway as well. She will get an update from Becky Watson regarding what´s planned and will share that with the group soon.
6. Cell/personal phone policy
This item was tabled until next week.
7. Athletics
The athletic budget for the last four years was reviewed and discussed.
II. Executive Reports
Executive reports were tabled until next week.
III. Progress Reports
1. Accreditation
Dr. Gaudino reported that he met recently with Phil Backlund to discuss NWCCU accreditation. Things look good. The next drafts of the standards are due to Dr. Backlund on January 16.
2. Graduate Role
Dr. Street explained that she will have a document for cabinet members to look at next week.
IV. Cabinet reports on community events and meetings attended
Adjourned prior to getting to this agenda item.
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