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August 26, 2009 - Barge 314
Present: Jim Gaudino, Bill Vertrees, Charlotte Tullos, Ellen Hall, Libby Street, Tracy Pellett
Focus items:
1. Dr. Gaudino's meeting schedule/calendar
Dr. Gaudino explained that he has asked his office staff to rearrange his weekly schedule to free up some time for him. If Cabinet members agree, he would like to start having issue-based meetings. For example, when the discussion is about enrollment management, the meeting would include both Dr. Tullos and Dr. Quirk. Cabinet members all agreed that they would like to continue their weekly meetings and have the issue-based or functional meetings as well. Dr. Gaudino will prioritize the functional meetings and Ms. Dawson will start scheduling these soon. Cabinet members' weekly meetings with the president will go back to being one-hour appointments.
Presentations/briefings at cabinet meetings will have time limits. Occasionally, cabinet meetings will extend to include other folks, probably once a quarter.
The revisions to President's Advisory Council will be voted on at the September 2 meeting. If the group approves the changes, PAC will become a policy recommending body as opposed to the policy approving body. The group will only meet when there are policies to approve, and there will not be executive reports or "for the good of the order" agenda items.
2. Hanover Research - Libby Street
Dr. Street reported that she spoke with Gretchen Novak from Hanover Research. They have agreed to do a 16-month contract with us to give us time to get our data organized. They will do whatever research we ask them to do.
3. 2009-2010 Spending Plans - Jim Gaudino
Dr. Gaudino explained that Ed Day and Shelly Johnson have prepared a report for Academic Affairs that includes all spending from all funds for 2008-09. The rest of the divisions will get this same report and this will be used as a template to draft spending plans for 2009-10. Each division will be given a target and they will have to cut to that target. Each division (heads, directors, administrative assistants, etc.) will have a meeting with Ed Day and Shelly Johnson to go over their reports. The meetings will be held in a room that has equipment so reports can be viewed on the big screen.
Action items:
1. Approval of Cabinet Minutes from August 19, 2009
Motion to approve the Cabinet Minutes from August 19 as presented by Dr. Tullos. Seconded by Dr. Hall. No further discussion. Motion carried.
Future items:
1. Cab/PAC structure (Lead - Libby)
2. Strategic planning, Assessment and Evaluation (Lead - Libby)
3. Center Plan (Lead - Wayne)
4. Enrollment Management (Lead - Charlotte)
5. Communication Plan (Lead - Ellen)
6. Marketing/Branding Plan (Lead - Ellen)
7. Research/Service Agenda (Hold for now)
8. Economic Development (Hold for now)
9. Budget/Finance System (Lead - Bill)
10. Management Information System (Lead - Bill)
11. Legislative Agenda (Lead - Jim)
12. Capital Campaign (Lead - Ellen)
13. Diversity Structure (Hold for now)
14. Town-Gown Relationship (Hold for now)
15. Electronic Workflows (Lead - Bill)
16. Athletics/Budget Plan (Lead - Bill)
17. IT System (Lead - Bill)
18. Distance Education (Lead - Wayne)
19. Graduate Studies Office (staffing, size, etc.) (Lead - Wayne)
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