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Wednesday, September 10, 2008
8:30 a.m. - Barge 412
9:00 a.m. - President´s Office (Barge 314)
CABINET WILL MEET IN BARGE 412 FOR PRESENTATION BY DEB SCHRIBER-BARKLEY. THEN WE WILL MOVE DOWN TO DR. MCINTYRE´S OFFICE.
Present: Jerilyn McIntyre, Wayne Quirk, Ellen Hall, Libby Street, Steve Rittereiser, Richard DeShields
Guests: Jack Baker, Sherer Holter, Michael Horne, Caroline Onstot, Deb Schriber-Barkley, Staci Sleigh-Layman
I. At 8:30 a.m.: Deb Schriber-Barkley re: Sexual Harassment Training
Ms. Schriber-Barkley explained that she, Jack Baker, Dennis Defa, Sherer Holter, and Staci Sleigh-Layman have worked together to develop a proposal to implement the mandatory sexual harassment and employment discrimination training that is required in the Training and Development Policy (Part 2-2.75) for all Central Washington University employees. The purpose of the training is to educate and protect our students, faculty, staff, and administrators by helping them recognize and avoid discriminatory behaviors. The training will be provided in at least two formats: classroom and on-line. The benefits of using the New Media Proprietary Program include: the training can be customized to meet the needs of the university, New Media Learning is responsible for data storage and all updates and maintenance, the student version is free, and it is very consistent. All employees go through the same training. Ms. Schriber-Barkley added that several folks have taken the on-line training and it takes about an hour and a half to complete. The group hopes to roll out the program in January 2009. Dr. McIntyre suggested that this be rolled out as professional development with incentives. Mr. DeShields added that communicating to folks that this is a set of core competencies that they will gain here at CWU is another way to guarantee buy in. Cabinet members agreed that the proposal should be presented to President´s Advisory Council as well to get their feedback. Ms. Schriber-Barkley will work with Ms. Dawson to schedule a presentation in October.
II. Action Items
1. Approval of Cabinet minutes from August 27, 2008.
Motion to approve the Cabinet Minutes from August 27, 2008 as presented by Dr. Street. Seconded by Dr. Quirk. No further discussion. Motion carried.
III. Discussion Items
1. Enrollment Planning
Dr. Street distributed the enrollment matrix for review and discussion. Dr. Hall gave an update on what Public Relations and Marketing is doing to promote courses by site. They have a plan for offering courses to the community as well. Richard DeShields distributed the Fall 2008 Class Demand list for review and discussion. It summarizes the demand for classes on campus and at each of the university centers. Enrollment strategies are progressing.
2. Research Foundation
Dr. McIntyre reported that the Research Foundation Board met last week. She added that we have the Washington State 501-C3, but we are still working on the paperwork for the federal status of the 501-C3. Dr. Quirk reported that the federal application will be going out this week.
IV. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Quirk reported that he was in Olympia on Monday for training with OFM on the capital budget scoring process. He added that there are 53 proposals out there, and scoring needs to be completed by November 1. The department chairs´ in-service day was held yesterday. It went well, and feedback has been positive. Dr. Quirk was pleased to report that the committee reviewing the performance agreements gave our draft very positive feedback. The group complimented us on our organization and the thought our committee put into the draft. It went really well. Dr. McIntyre added that during the visit with Rich Struna from OFM, yesterday, he also complimented us on our capital budget request and how we linked it to our planning process.
Vice President for Student Affairs and Enrollment Management:
Mr. DeShields reported for Dr. Tullos. Housing numbers look great. Several rooms have been made into quads to accommodate the large housing applications. The enrollment marketing group meets this Thursday. The group continues to work on several enrollment strategies. The Center for Disability Services and the Student Empowerment Center are working together to support over 100 veterans that we have coming this fall. They are planning a barbecue and resource fair for these students early fall quarter. University Housing and New Student Programs developed a new Parent Calendar this year. Copies were distributed to cabinet members for review. This summer approximately 400 parents signed up for the new CWU Parent Family Programs. This program provides the opportunity for parents to get involved throughout the year in planned programs and events such as focus groups, marketing opportunities, Discover! Orientation, Family Weekend activities, and assist with the formation of a new CWU Parent´s Association. It also allows the university to better address the issues that parents face throughout the year. Feedback has been very positive. Due to the current hiring freeze, Dr. Tullos has decided to postpone the search for her administrative assistant. Peggy Eaton will continue to serve in this position temporarily. The Student Village South kickoff celebration is October 7. Wildcat Welcome Weekend starts Friday, September 19. There are many activities planned for students and parents. A new program called Alcohol-Wise was started last year. Approximately 600 of our new freshmen have taken the course already. It´s an on-line course used to education students on alcohol prevention. It has been well received.
Vice President for University Relations:
Dr. Hall reported that the search for the Interim Vice President for Business and Financial Affairs is moving along. University Relations staff are gearing up for Homecoming. In October, both the Alumni Board and the Foundation Board will meet. Public Relations and Marketing is currently working on the press coverage for Mallory Holtman´s recent award. Planning for the Presidential Gala continues.
Vice President for Business and Financial Affairs:
Mr. Rittereiser reported for Mr. Corona. Dean Hall and Nicholson Pavilion renovation projects are moving along. The work to the bridge on Walnut Mall is complete. Catering will host an Open House on Thursday, October 2 at 2:00 PM in Tunstall. Invitations will be going out campus wide soon. Mr. Rittereisr will attend President´s Advisory Council on October 1 to update the group on catering and the new computer repair program for students.
Chief Planning Officer:
Dr. Street reported that she just returned from an accreditation visit at the University of North Texas. The visit went well. A group will be meeting in early October to discuss the Early Learning Center. The integrated planning web site still needs the housing document, the big scale communication plan, and some pieces from Academic Affairs. Please get this information to her as soon as possible. Dr. Street reminded folks that facilities management must approve all campus maps before they are printed in university publications.
President:
Dr. McIntyre reported that it is okay to go forward with press coverage on Mallory Holtman now that the NCAA has released the story of her most recent award. Chelsea Krotzer is the new education reporter for the Daily Record, so Dr. McIntyre will be meeting with her once a month. Dr. McIntyre distributed information regarding a transition team that has been developed to help with the transition of the new president. Cabinet members were asked to send feedback to Judy Miller on the proposed composition of the team. Dr. McIntyre, Ann Anderson, Steve DuPont, Bill Vertrees, and Shelly Johnson met with Rich Struna from OFM yesterday. He was on campus for tours and to learn more about our capital budget requests. He was very complimentary of our request and how it relates to our planning process. Pedro Navarrete is convening a retreat of the ASCWU Board of Directors on September 16 and would like a representative from each of the divisions to attend and give a brief report on things happening in their areas. He will be contacting offices soon with this request.
V. Progress Reports
1. Accreditation
The NWCCU accreditation report has been sent to the mock reviewers. The visit will be October 13-14, 2008.
VI. Cabinet reports on community events and meetings attended
Dr. McIntyre: Wildcat Football Game, Wildcat Volleyball Game, Rotary, Don Schaake Funeral
Dr. Quirk: Wildcat Football Game, 3 Wildcat Volleyball Games
Dr. Hall: No report
Dr. Street: UNT Accreditation Visit, Wildcat Football Game, First Friday Art Walk
Mr. Rittereiser: Ellensburg Downtown Association, Wildcat Football Game, First Friday Art Walk
Mr. DeShields: No report
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