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Friday, October 24, 2008
8:30 a.m. - President´s Office
Present: Jerilyn McIntyre, Rich Corona, Charlotte Tullos, Ellen Hall, Libby Street, Tracy Pellett
I. Discussion Items
1. Enrollment Planning for Winter and Spring
Dr. Street distributed two documents for review and discussion. The first document: FY2009 Budget Driver, Fall Quarter summarizes projections based on trends for fiscal years 2006 through 2008. The second document: FY2009 Budget Driver, Fall Quarter summarizes projections based on fiscal year 2008 trends. Both documents are based on a 3-year rolling average. The group reviewed and discussed the documents at length. The goals for winter and spring enrollments were discussed as well. Dr. Pellett gave a report on "added on" classes for winter and spring 2009. He also shared a list of Web courses that will be offered winter 2009. The Office of Graduate Studies and Research has adopted a proactive, personalized approach to communicating with potential new students. Some of the devices used to identify potential students include: Gradview.com, Peterson´s, Graduate Record Exam (GRE) and Graduate Management Admissions Test (GMAT) reports, Gradschools.com, and CNET. Academic Affairs is currently collecting data from the university centers. The goal is to develop a more systematic plan on what we need to offer at the centers. Dr. Hall reported that Enrollment Resources is the company that has been hired to conduct target marketing for us. The first meeting with that group is by phone today. The project will take six to eight weeks.
2. Telephone appointments - Dr. McIntyre
Dr. McIntyre requested that when cabinet members are out of town for a long period of time, they try to arrange to speak with her by phone if at all possible.
3. Olympia update - Dr. McIntyre
Dr. McIntyre gave an update on her recent meetings with Ann Daley and Victor Moore. The budget forecast does not look good.
4. Joint Cabinet and Ellensburg City Council Meeting (November 20, 3:00-5:00)
Dr. McIntyre reported that the annual Cabinet and Ellensburg City Council meeting is November 20, 2008 from 3:00-5:00 PM. Possible agenda items for this meeting include: update on the federal transportation initiative, progress on Campus Community Coalition, and Central Transit. Bill Vertrees and Steve Rittereiser will attend for Mr. Corona and Roger Fouts will attend for Wayne.
5. Economic Outlook Conference
Dr. McIntyre reminded cabinet members that the Annual Economic Outlook Conference is October 28, 2008.
6. Elson Floyd Letter regarding Amethyst Initiative
Dr. McIntyre shared Elson Floyd´s letter regarding the Amethyst Initiative with cabinet members. The Amethyst Initiative is a call for a rethinking of the drinking age in America.
II. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Pellett´s report was covered in the enrollment planning discussion. He had nothing further to report.
Vice President for Student Affairs & Enrollment Management:
Dr. Tullos reported that a new suicide prevention group has been established. Rhonda McKinney, Counseling Director, recently gave a report on CWU´s plan and it was very good. Student Affairs and Enrollment Management also developed a policy on how to deal with student deaths. A very good plan is now in place to handle all of the issues. It was decided that the print catalog will be arranged by college and then alphabetic within each college.
Vice President for University Relations:
Dr. Hall reported that the Foundation Finance Committee met last week and the Foundation Board meets later today. The spending rate will be discussed, but no decisions will be made until December.
Vice President for Business & Financial Affairs:
Mr. Corona reported that Business and Financial Affairs recently received information from the Federal Trade Commission on "red flag rules." We are being required to put a plan together and it will have to be approved by our Board of Trustees by May 1, 2009. The Budget Advisory Committee is currently scheduled to meet next Thursday but several cabinet members will be out of town, so Sandy Colson is working on moving the meeting to the end of the first week of November. The CWU Research Foundation Board meets next week.
Chief Planning Officer:
Dr. Street reminded cabinet members that the CASA dinner is December 9, 2008. Dr. Street will be distributing a request to update the Writer´s Pool. The Mariachi event was wonderful. Joanna Rois did a wonderful job managing and organizing the event. Dr. Street and Mr. Corona attended a roundtable with Senator Murray and several business folks earlier this week. It was a very informative session. The Dean Hall reopening celebration is December 4 at noon. Dr. Street and Dr. Backlund will be meeting with the joint labor relations group to discuss issues with regard to accreditation. The Washington State Quality Award will be discussed at the Cabinet Retreat on November 17.
President:
Dr. McIntyre distributed several mail items for cabinet members to follow up on.
III. Progress Reports
1. Accreditation
The NWCCU committee will be meeting next week and will be preparing information on areas that still need work. This will be shared with Cabinet soon. A mock reviewer was recently on campus to review ABET accreditation. Feedback will be provided soon and Dr. Pellett will share that information with cabinet members. Dr. McIntyre asked that NCATE be added to the list for regular updates.
IV. Cabinet reports on community events and meetings attended
Dr. McIntyre: Yakima Rotary, Wellington´s Wildfire, President´s Westside Reception, University of Utah Football, Olympia meetings
Mr. Corona: Reception for Presidential Candidate at Gallery One
Dr. Tullos: Economic Development Group Executive Committee meeting, Council of Government meeting, ASCWU BOD Public meeting, Student Affairs COP group, Scholarship Luncheon, Wellington´s Wildfire
Dr. Hall: President´s Westside Reception
Dr. Street: CASA Board meeting, Mariachi Event, ASCWU BOD Public meeting
Dr. Pellett: Leadership Ellensburg
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