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Wednesday, October 15, 2008
8:30-10:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Rich Corona, Charlotte Tullos, Ellen Hall, Libby Street, Tracy Pellett, Jan Bowers, Roy Savoian, Becky Watson, Mathew Manweller, Elaine Ames, Staci Sleigh-Layman, Shelly Johnson, Judy Miller, Pedro Navarrete
Guests: Sherer Holter, Jim Armstrong
I. Action Items
1. Approval of PAC Minutes from October 1, 2008
Motion to approve the PAC Minutes from October 1, 2008 as presented by Mr. Corona. Seconded by Dr. Bowers. No further discussion. Motion carried.
2. Approval of Part 2-2.21 Key Policy
Ms. Miller explained that PAC members reviewed this policy at the last meeting. No revisions were made to the document since that day. Motion to approve Key Policy as presented by Dr. Street. Seconded by Dr. Hall. No further discussion. Motion carried.
II. For the Good of the Order
Mathew Manweller, Chair, Faculty Senate:
Dr. Manweller reported that the first Faculty Senate meeting was last week, and it went well. The group received updates from Dr. Kim Bartel on the Grade Inflation Report, Dr. Patsy Callaghan on the revision of the General Education Curriculum, and Dr. Jeff Snedeker on the Presidential Search. The Senate also heard a first reading of policy that will return election of department chairs back to the Academic Code and eliminate contradictory language that currently exists regarding chair election procedures.
Shelly Johnson, Director, Budget Planning:
Ms. Johnson reported that the supplemental budget is due this Friday. The budget office continues to respond to questions regarding our capital budget request. Initial allocations will be posted soon.
Staci Sleigh-Layman, Chair, Exempt Employee Association:
Ms. Sleigh-Layman reported that the lecture by Dolores Huerta last night was fabulous. The EEA Governing Board met recently and heard input from about 40 exempt employees on the selection of a salary compensation tool. Exempt employees were surveyed and were asked to vote on the compensation tool. The Governing Board will meet Monday at a special meeting to decide on a recommendation to bring forward to the President. Sherer Holter will present the recommendation to Cabinet members on November 5.
Pedro Navarrete, ASCWU BOD President:
Mr. Navarrete reported that the BOD members met with the accreditation team on Monday. It was a good meeting, and they had good conversations. The students are getting ready for Homecoming. Wellington´s Wildfire is organized, and the group is now trying to put together a tailgate party prior to the Homecoming game. The ASCWU BOD Website is being updated. The board members recently met with US Bank officials regarding a possible connection card project. Conversations will continue.
Elaine Ames, Chair, Employee Council:
Chris Autry was selected as the September 2008 Employee of the Month. New employee council delegates and alternates are currently being recruited. The next Employee Council meeting is Tuesday. The group will host a reception for members going off the council and to welcome new members.
Becky Watson, Director, Public Relations and Marketing:
Dr. Watson reported that the Crossroads and Connections Art Exhibition publication is going to press tomorrow. It should be ready by Thanksgiving.
Roy Savoian, Dean, College of Business:
Dr. Savoian reported that the Faculty Senate, the United Faculty of Central, and the Office of the Provost will host a Faculty Tenure/Promotion Reception on December 3, 2008 from 5:30-7:30 PM in Barge 412. Assessment reports for Academic Affairs are progressing and moving toward final stages. Sabbatical leave applications have been submitted. A draft revision of election and removal of department chairs is currently being discussed in Academic Affairs.
Judy Miller, Board Secretary:
No report.
Jan Bowers, Chair, ADCO:
Dr. Bowers reported that ADCO has had two meetings. The group has formed three committees for the year: Chair load and chair evaluation, searches, and work plans and activities report.
III. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Pellett reported for Dr. Quirk. He gave a summary on Student Learning Academic Assessment. The first annual CWU Academic Assessment Report provides a transparent look at a variety of ways in which the university measured itself academically in relation to its institutional mission, goals, and academic strategic objectives for the 2007-2008 academic year. Assessment and student learning at CWU can be framed around three questions:
A. What evidence is there that students achieve stated learning outcomes?
B. In what ways is student learning evidence used?
C. How is assessment of student learning efforts evaluated and/or improved?
This information is gathered from basic sources: general education, program-related, and other institutional level data (surveys). These data sources form the basis for decision-making and continuous improvement efforts related to student learning.
Vice President for Business & Financial Affairs:
Mr. Corona reported that all construction projects are going well. He congratulated everyone on Battle in Seattle preparations. It was a great evening.
Vice President for Student Affairs & Enrollment Management:
Dr. Tullos reported on the top 10 major interests for freshmen and transfers. As we plan for the future, we need to take this information into account. There are some great homecoming events planned. The highlight this year is something called "Wildcat Alley" that starts at 11:00 AM. Approximately 27 vendors will participate. Businesses will provide information, there will be giveaways, and there will be many activities for students and families. The Fall Admissions Open House is the same day. It will start at 10:00 AM in McConnell. Prospective students and parents will be given tickets to attend the football game as well. Housing has done a great job getting students into the dorms this fall.
Vice President for University Relations:
Dr. Hall reported that Brian Jacobson, the new COTS development officer started on Monday. The final editing of the next edition of Central Connections is occurring now. University Relations staff will have a retreat at Wild Horse Wind Farm on October 28. The staff have planned the retreat and chose the topics. It will be an intra-division communication sharing session.
Chief Planning Officer:
Dr. Street reported that the writing of the Washington Quality Award continues. NCHEMS has been hired to review the performance agreements and they have been very favorable to CWU. Dr. Street thanked everyone for assistance on drafting CWU´s performance agreement. The NWCCU Mock Accreditation Review was completed yesterday.
President:
Dr. McIntyre reported that enrollment planning was a success this fall, but we need to continue with goals for winter and spring. Reports from OFM explain that state agencies will need to continue their freezes on hiring, travel, and personal service contracts. Dr. McIntyre has asked the vice presidents to report on their division savings on a monthly basis. Dr. McIntyre also commended everyone on the Battle in Seattle. It was well organized.
IV. Information Items
1. Items for the University Bulletin, President´s Report, Central Connections, and other communications
2008 Distinguished Alumni, Special Achievement & Excellence in Teaching Awards
V. Old Business
No old business.
Wednesday, October 15, 2008
10:30-12:00 - Barge 412
Present: Jerilyn McIntyre, Rich Corona, Charlotte Tullos, Ellen Hall, Libby Street, Tracy Pellett
I. Action Items
1. Approval of Cabinet Minutes from September 24, 2008, October 1, 2008, and October 8, 2008
Motion to approve the Cabinet Minutes from September 24, October 1, and October 8 as presented by Mr. Corona. Seconded by Dr. Street. No further discussion. Motion carried.
II. Discussion Items
1. Enrollment planning for winter and spring
Dr. McIntyre asked that the goals for winter and spring be identified. Dr. Street will work with Mr. Lundgren on this project. Dr. Hall is working on the activities related to enrollment. She will convene the Enrollment Summit group soon.
2. Cabinet meetings with deans and/or Academic Affairs Council
Dr. McIntyre suggested that the President and Cabinet members occasionally meet with the deans to share important information. This is an efficient way of conveying information and also allows the deans to ask questions and get explanations immediately.
3. Joint Cabinet and City Council meeting
Ms. Dawson was contacted by the City Manager´s Office requesting that a joint meeting of CWU´s Cabinet and Ellensburg´s City Council be arranged prior to Dr. McIntyre´s retirement. Ms. Dawson will find a date that works for CWU folks and get back to the City Manager´s Office to schedule.
4. ACE Fellows Program
Information item. If you would like to nominate someone, please contact the President´s Office. The nomination deadline is November 1, 2008.
5. WICHE September 30 Meeting - Dr. Street
Dr. Street reported that according to the data shared at this meeting, CWU is doing really good when it comes to productivity compared to cost. This information was shared with the group as an information item.
6. Integrated Planning - Dr. Street
Dr. Street reported that there are still several areas that need their assessment plans and data loaded. Dr. Street offered to attend division councils, so please contact her if you would like her to attend.
7. University 490 - Dr. Street
It was suggested that this could be the class for the executive interns and other leadership programs. Dr. Street will work with Tracy Pellett on this issue.
8. Memo from Victor Moore regarding Status of Personal Service Contracts Freeze
Dr. McIntyre explained that we must continue to adhere to our guidelines and continue to monitor our data. Dr. McIntyre meets with Victor Moore next week.
9. Dean Hall Opening - Dr. Street
Dr. Street reported that the Museum might not be open on the date we have proposed for the opening (December 4, 2008). The group agreed to go forward with the date anyway. Dr. Hall suggested that we arrange to have someone from one of our local tribes present to bless the building. Dr. Street will follow up on that. The Native American Indian Advisory Council will meet on campus that day as well.
10. Higher Education Opportunity Act update
Dr. McIntyre shared a summary that she received from AASCU on the Higher Education Act Reauthorization.
11. Report on September HECB meeting
Dr. McIntyre will talk with Dr. Quirk regarding the most recent HECB meeting. She indicated that she would like a summary from that meeting.
12. Cabinet attendance at ASCWU BOD meetings
Dr. McIntyre attended the ASCWU BOD public meeting on Monday. Dr. Street will attend this coming meeting.
13. Possible Fireside Chat
The ASCWU BOD would like to have a fireside chat. It was suggested that the group do it following one of the public meetings.
14. Sample Organizational Chart - Dr. Street
Dr. Street explained that we must include a complete organizational chart with the WSQA report. The president´s office will draft something and Dr. Street will share with the rest of the group soon.
III. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Pellett reported for Dr. Quirk. Dr. Pellett explained that a small group has been established to look at pedagogy, intellectual properties, and at improving integrity for on line courses. The goal is to get 10-20 courses ready for winter and an additional 10 for spring.
Vice President for Business & Financial Affairs:
Mr. Corona and Dr. Tullos met with staff yesterday to discuss background checks for students. It was decided that it would be best to expand the responsibility and have Human Resources conduct these checks as well. Mr. Corona has been working with Ted Barkley on the possibility of the city helping with keeping our Central Transit Program going at the level it´s performing at now. Dr. Street and Mr. Corona will attend the panel with Sen. Murray next week. They will be working together on talking points.
Vice President for Student Affairs & Enrollment Management:
Dr. Tullos reported that we have 136 WUE students this year. Dr. Tullos asked where we are with the graduate school white paper? The white paper has not been completed. Dr McIntyre asked Dr. Street to work on this and then work with Dr. Quirk and Dr. Fouts to get it vetted as soon as possible. Things are going well in Student Affairs. There are many activities coming up for Homecoming and for the Fall Admissions Open House.
Vice President for University Relations:
Dr. Hall reported that Mark and Cindy Pearson have been selected as philanthropists of the year. The Philanthropic Company of the Year is Cave B. The distinguished alums were distributed for review. The Foundation Finance Committee meets this Friday. The spending rate on endowments will be discussed.
Chief Planning Officer:
Dr. Street reported that the NWCCU Mock Accreditation review went well. We have some things to address, but overall things went well. Dr. Street reported that we are working with the City of Ellensburg and Greyhound on a combined request for our transportation initiative.
President:
Dr. McIntyre summarized her schedule for the next couple of weeks. She is attending an ACE conference, Dave Soltz´s Inauguration, and the GNAC fall meeting. She will be available by phone and email while she´s out of town.
IV. Progress Reports
1. Accreditation
No report this week.
2. Innovation Park
No report this week.
Graduate School White Paper will be added to next week´s progress reports.
V. Cabinet reports on community events & meetings
Dr. McIntyre: Battle in Seattle, Battle in Seattle sponsor dinner, Terry Tempest Williams dinner and lecture, ASCWU BOD Public meeting
Mr. Corona: Alumni event prior to Battle in Seattle, Battle in Seattle, Terry Tempest Williams lecture
Dr. Tullos: CASA Board meeting, Economic Development Group Executive Committee meeting, Battle in Seattle
Dr. Hall: Battle in Seattle, Battle in Seattle sponsor dinner, Alumni event prior to Battle in Seattle, Terry Tempest Williams lecture
Dr. Street: CASA Board meeting, Battle in Seattle, Policy and Demographics group
Dr. Pellett: Ellensburg Soccer
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