Minutes

President´s Cabinet

Wednesday, May 14, 2008
8:30 a.m. - President´s Office

Present: Jerilyn McIntyre, Wayne Quirk, Rich Corona, Charlotte Tullos, Ellen Hall, Libby Street

Guests: Donna Kramer, Staci Sleigh-Layman, Margaret Smith, Sherer Holter

I. At 8:30 a.m.: Sherer Holter, Donna Kramer, Staci Sleigh-Layman, and Margaret Smith regarding Resource Central & Grievance Processes

Ms. Sleigh-Layman explained that an ad hoc group that includes constituents from each university division has been meeting to discuss grievance processes on campus. The group developed a list of recommendations to propose to cabinet members. Those recommendations include:

1. Develop and establish a "Resource Central" website.
2. Develop broad-based, professional marketing campaign for the website including use of on-line and paper resources for students, faculty and staff.
3. Develop hands-on resources to be used by employees to refer complainants to appropriate offices and/or departments.
4. Continue to explore use of an institution-wide "incident report."
5. Grievance group would meet once each quarter to share information and collaborate on issues and responses.
6. Explore alternative dispute resolution strategies including training and establishment of a cadre of mediators and mediation for students.
7. Establish Resource Central Group and utilize its services to prevent and/or address issues at the lowest possible level.

Ms. Kramer added that this is the start of a communication plan to let faculty, staff, and students know where they can go for assistance on a number of issues. The offices of Equal Opportunity, Internal Audit, and Ombuds, and the department of Human Resources would like approval to establish the Resource Central Group. This would be an informal collaborative concept that will assist the university in problem solving and prevention and in responding to organizational stressors and risks.The group has been meeting and sharing information the last couple of months and it has been very beneficial to them all. Cabinet members agreed that the concept was a good idea and informed the group to move forward. However, they all agreed that mediation is the first step in the process and then the other options come after that. Mr. Corona stated that he thought the group should construct a mock up of a web page and bring it back for cabinet members to review. Ms. Holter will work with ITS on this. Ms. Kramer asked for Cabinet members to send any other feedback to the group as soon as possible. Ms. Sleigh-Layman added that the group will begin working on an index for the web page.

II. Action Items

1. Approval of Cabinet minutes from April 23, 2008
Motion to approve the cabinet minutes from April 23, 2008 as presented by Mr. Corona. Seconded by Dr. Tullos. No further discussion. Motion carried.

III. Discussion Items

1. Central Information Resource Network - Dr. McIntyre
Dr. McIntyre reported to the group that Pedro Navarrete, ASCWU VP for Student Life and Facilities, will be making appointments with each of the cabinet members to discuss the Central Information Resource Network.

2. Information from Higher Education Resource Services (HERS) - Dr. McIntyre
Dr. McIntyre received information regarding the HERS Institute at the University Denver. It was distributed to cabinet members as an information item.

3. Communication Planning - Dr. McIntyre
Dr. McIntyre explained that we must develop a communication plan for situations when a quick response is needed. She added that some sort of press training would be beneficial for senior level management. Dr. Hall will organize the press training and then the group will decide who should attend. The group also strategized several items for the communication group to discuss at their meeting tomorrow.

IV. Executive Reports

Provost/Senior Vice President for Academic Affairs:
Dr. Quirk reported that the final candidate for the Dean of the College of the Sciences is on campus today. Interviews for the Interim Dean of Graduate Studies and Research will begin next week. The position for the Director of the Center for the Teacher Scholar is still open.

Vice President for Student Affairs & Enrollment Management:
Dr. Tullos reported that admissions staff are working diligently to recruit. Approximately 250 out of state students have been admitted to date. Freshmen applications look good, but transfer applications are down. The summer orientation dates are filling up. Family Weekend and the Athletic Hall of Fame banquet were both very successful events. Dr. Tullos is meeting with students today to discuss policies on events and speakers on campus.

Vice President for University Relations:
Dr. Hall reported that she has met with all of her directors and those meetings have gone well. She is currently working on budget issues and thinking about some possible reorganization within the division. Jen Gray is right on target for getting the campaign completed. The Foundation Board meets this Friday, May 16 in Tacoma.

Vice President for Business & Financial Affairs:
Mr. Corona reported that several of his staff recently met with the Ellensburg Chamber of Commerce to discuss commercial activities. The group talked about expanding Central Transit. The meeting went very well. Business and Financial Affairs´ NWCCU standards are in good shape. Standard 8 has already been submitted. The reports on division travel costs will be distributed next week. Mr. Corona reminded cabinet members that the CEL Evening of Recognition is next week. Bond pricing for the new residence hall will take place the first week in June.

Chief Planning Officer:
Dr. Street reminded cabinet members to schedule executive intern interviews as soon as possible so that intern placements can be discussed at next week´s cabinet meeting. The ad hoc group continues to meet regarding performance contracts. Simon Fraser has agreed to assist us with our position control piece. Once we have it meshed with our system, we will then share that information with them.

President:
Dr. McIntyre asked that she be advised of discussions that occur at cabinet meetings that she is unable to attend. It was decided that Dr. Street and Ms. Dawson will report any important cabinet discussions to her at the President´s Office weekly staff meeting. The Board of Trustees would like some discussion on planning at the meeting in June. Mark Lundgren is working on IPEDS, and it was decided that our peer groups would be used for this comparison.

V. Progress Reports

1. Accreditation - Dr. Quirk reported that the PESB decision meeting will be in Wenatchee next week.

2. Enrollment Planning - Dr. Tullos reported that the goal for freshmen admissions is 1500. Dr. Quirk is working on moving a couple of cohorts from self-support to state funded. The deans and associate deans have been given the information on the hybrid, web based, and ITV courses that could be offered through the university centers. As soon as the high demand courses have been identified, Academic Affairs will move forward on getting the courses in place. Dr. Tullos added that retention will be a major focus this summer. She will have Fall 2008 preregistration data available next week. Bruce Simpson, Transfer Admissions Coordinator, is working on recruiting international students at the community colleges.

VI. Cabinet reports on community events and meetings attended

Dr. McIntyre: Fireside Chat, Annual Retiree Reception, CWU Spring Football Game, College of Arts and Humanities Banquet, Athletic Hall of Fame Banquet, Peter Pan Production and Reception, Family Weekend, AFROTC/ROTC Presidential Day Retreat, Governor´s P-20 Council, TRIO Banquet, ECHI Auction, Rotary Board Meeting

Dr. Quirk: Daughter´s graduation ceremony, Annual Retiree Reception

Mr. Corona: Fireside Chat, Peter Pan Production, Annual Retiree Reception

Dr. Tullos: College of Arts and Humanities Banquet, Family Weekend, Economic Development Group Executive Committee, Athletic Hall of Fame Banquet, Peter Pan Production and Reception, TRIO Banquet, Fireside Chat, Vestry, Annual Retiree Reception, Marji Morgan´s party for international faculty, CWU Spring Football Game

Dr. Hall: Marji Morgan´s party for international faculty, Peter Pan Production and Reception, Athletic Hall of Fame Banquet, College of Arts and Humanities Banquet, Fireside Chat

Dr. Street: Fireside Chat, Annual Retiree Reception, Athletic Hall of Fame Banquet, Peter Pan Production and Reception, ECHI Auction