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Wednesday, June 25, 2008
8:30 a.m. - President´s Office
Present: Jerilyn McIntyre, Wayne Quirk, Rich Corona, Ellen Hall, John Swiney, Shelly Johnson
Guests: Ann Anderson, Mark Lundgren
I. Action Items
1. Approval of Cabinet Minutes from June 18, 2008
Motion to approve the Cabinet Minutes from June 18, 2008 as presented by Mr. Corona. Seconded by Dr. Quirk. No further discussion. Motion carried.
II. Discussion Items
1. Enrollment planning
Mr. Lundgren joined the group to discuss enrollment data. Dr. Swiney began by summarizing fall 2008 numbers for freshmen and transfers. He added that he just came from a statewide admissions meeting. Since UW and WWU went deep into their wait lists, they took an additional 300 freshmen. WSU is not accepting any additional students. They currently have 450 freshmen on their wait list and will be notifying those students next week that they will not be accepted. Some of these students could come our way. Transfer numbers are still down statewide. CWU´s University Centers will remain open until classes start in the fall. Dr. Quirk asked Dr. Swiney to join Provost´s council tomorrow. They will be breaking down summer session numbers. Dr. Quirk and Dr. Swiney are also working on an advisor/evaluator position that could be very beneficial. This person would be able to meet with transfer students on the spot, review their transcript right then, and let them know if they have met all of CWU´s general education requirements. Essentially, that means the person could be recruited right on the spot. International student recruiting is another area that we will begin targeting more. Dr. McIntyre thanked Dr. Swiney, Mr. Lundgren, and all the other SAEM staff who have been working so hard on enrollment issues.
2. Emergency response planning
Dr. McIntyre reported that planning and training on emergency response planning needs to increase. It is clear that folks on campus still are not sure what to do in case of an emergency. Mr. Corona will follow up with Steve Rittereiser and ask that additional emergency response classes be offered.
3. Performance Agreements - Dr. Quirk
Dr. Quirk reported that the committee has developed the performance agreement. The document is not much different from the last version that was reviewed a couple of weeks ago. Dr. McIntyre mentioned that at the Council of Presidents´ meeting last week, it was clear that each institution´s template is a bit different. Ann Anderson summarized what UW, WSU, and Western have done with their agreements. She added that our agreement currently includes very good descriptions, but we haven´t gone the extra step and stated what our trade offs would be. Ms. Anderson suggested that our agreement be organized so that it´s more in line with the HECB Master Plan. Cabinet members agreed that this was a good idea. The group will continue to work on the document and a final version will be available soon.
4. Budget strategy for requests to the state - Dr. Quirk
This item was discussed during enrollment planning (agenda item II-1).
5. Nicholson Pavilion
Dr. McIntyre distributed information on the floor plan at Nicholson Pavilion. There are some issues with the logos. Athletics will be told to run the logo proposals through the marketing committee that Becky Watson chairs. A directive will also be issued from University Relations to all departments explaining the process for getting graphic standards (logos) approved.
III. Executive Reports
Provost/Senior Vice President for Academic Affair:
Dr. Quirk reported that he now has 21 applications from faculty for development of hybrid and Web courses. We are having a tremendous summer session. Enrollment numbers are up 111 from this time last year. Two new deans started June 23: Roger Fouts, Interim Dean, Graduate Studies and Research and Kirk Johnson, Interim Dean, College of the Sciences. Dr. Quirk distributed a proposed policy regarding the Internal Administrative Fee for review and discussion. This item will be discussed further at the July 9 Cabinet meeting.
Vice President for Business and Financial Affairs:
Mr. Corona reported that he, Dr. Street, Ms. Holter, Mr. Lundgren, Ms. Johnson, and Ms. Sleigh-Layman met recently to discuss the issues with Salary.com. Information will be distributed to the Exempt Employee Association (EEA) in order to obtain additional feedback before a final decision is made. Deconstruction of Courson and Muzzall Halls went very well. The site is currently being cleaned up. Mr. Corona toured Dean Hall and Nicholson Pavilion with Dr. McIntyre and Mr. Vertrees on Monday. Both remodels are going well and the buildings look great. Year-end close is rapidly approaching. Inventories are closing at the end of the week. The Chart of accounts update is underway. ITS and Accounting are currently doing a lot of testing on the project.
Vice President for Student Affairs and Enrollment Management:
John Swiney reported for Dr. Tullos. He stated that the focus in SAEM, at least this summer, is preparing for Discover Orientations. The first group is here June 30. There is a kick off event for the Discover Orientations this week. SAEM staff is looking at short-term enrollment strategies. Internally, departments are working on strategic plans and preparing for accreditation.
Vice President for University Relations:
Dr. Hall reported that it is a quiet week in University Relations. Many folks are on vacation this week. The telefund is coming along. Mike Smith was hired as Assistant Director of Advancement Services. He will begin some time in July. Jen Gray´s assistant will be named soon. University Relations has completed their divisional description for the presidential position description. Mari Hubbard, Graphic Designer, received employee of the month for June 2008. She received her award from President McIntyre yesterday.
Chief Planning Officer:
Shelly Johnson reported for Dr. Street. The Budget Office is very busy responding to inquiries from Olympia. A report on Salary Savings by division was distributed for review and discussion.
President:
Dr. McIntyre will be reviewing the budget request letters while she´s on vacation next week.
IV. Progress Reports
1. Accreditation
Dr. quirk reported that a number of ABET accreditations are coming up this summer. All other divisions reported that they are working on the reports in their divisions.
2. Innovation Park
Dr. Quirk reported that there are meetings with a number of legislators coming up to discuss state and federal funding.
3. Integrated Planning
All divisions report that they are working on their plans.
V. Cabinet reports on community events and meetings attended
Dr. McIntyre: Council of Presidents´ meeting, Women´s University Club Celebration
Dr. Quirk: Welcomed Cornerstone faculty to campus
Mr. Corona: Ellensburg Downtown Association meeting
Dr. Hall: Watched deconstructions from web cam while in New York
Mr. Swiney: Clymer Museum Development Council, hosting Japanese exchange student this summer
Ms. Johnson: American Cancer Society Manastash Ridge Hike
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