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Wednesday, January 9, 2008
8:30 a.m. - Barge 314 (President´s Office)
Present: Jerilyn McIntyre, Anne Denman, Rich Corona, Charlotte Tullos, Paul Baker, Libby Street
Guests: Steve Rittereiser, Tracy Pellett
I. At 8:30 a.m.: Steve Rittereiser - update on CWU´s Emergency Preparedness Supplemental Budget request
Mr. Rittereiser gave a status report on the emergency management recommendations that came forward from the Emergency Management Task Force. He added that all of the recommendations are moving forward. Progress is good. A draft CWU Emergency Communication Plan was distributed for review and discussion. Mr. Rittereiser indicated that the entire CWU Emergency Preparedness Plan will come to President´s Advisory Council soon for review and approval. Cabinet members were asked to review the draft crisis communication plan and send comments to Mr. Rittereiser as soon as possible. Kim Loranz, Assistant Attorney General, will review the document as well. CWU´s Emergency Management Supplemental budget request was reviewed and discussed. CWU is requesting supplemental funding to increase emergency management and first responder resources and capability.
II. At 9:00 a.m.: Tracy Pellett regarding the accreditation template
Dr. Pellett gave a summary of all of the accreditations and external quality assessments for the 2007-2012 cycle. The group reviewed and discussed the summary. Dr. Pellett indicated that academic affairs is looking at this entire process very tightly. He added that Scott Carlton and the academic advising committee are currently developing a vision, mission, and goals for advisors and students. Attention to advising is a priority. Dr. Pellett also gave an update on the work plan that the Office of Research, Evaluation, and Assessment is following.
III. Discussion Items
1. Aspen Institute´s invitation to nominate faculty members for the 2008 WYE Faculty Seminar on Citizenship & American Policy - Dr. McIntyre
Dr. McIntyre distributed information regarding the Aspen Institutes Faculty Seminar on Citizenship and American Policy. Dr. Denman will forward the information to Jan Bowers to see if her Academic Service Learning group has any interest.
2. Capital Budget Priorities - Dr. McIntyre
Capital budget priority issues were reviewed and discussed. Mr. Corona, Anne Denman, and Bill Vertrees met recently and discussed the issues.
3. I-960 Tuition & Fees - Dr. Street
Ms. Johnson prepared a summary that includes: different course and mandatory fees, summer school, continuing education, fees in academic affairs and student affairs, and contracts with outside agencies. The group reviewed and discussed the document. It will be kept as a note for budget deliberations later in the spring.
IV. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Denman reported that she´s been on the job for a few days and is enjoying her new role. She´s been meeting with all of her direct reports and is very impressed with all of the folks that report to her. Provost´s Council met yesterday and they are a very energetic group.
Vice President for Student Affairs and Enrollment Management:
Dr. Tullos reported that enrollment numbers look good. Student Affairs and Enrollment Management folks are currently working on pre-registration issues for spring quarter and are also developing a process for doing exit interviews with students. Compared to this time last year, we are 16% ahead in applications for freshmen and 19% ahead in applications for transfers for fall 2008. Assessment work in SAEM is going well. Bob Sevier from Stamats, a Higher Education marketing firm, will be on campus January 22-23 to present on current marketing trends. His director of publications will visit as well, and they will be looking at all of our publications. The University Marketing Committee is currently being resurrected.
Vice President for University Relations:
Dr. Baker reported that Mark Pearson, current chair of the Foundation Board, will retire in March. Governor Gregoire recently appointed him to the Washington State Board of Accountancy. Christine Day will be the incoming chair. The Foundation Board meets at Safeco Field on Friday, January 25. The board will be electing a new member, Doug Cochran, and will be voting on an increase to the administrative fee. The Alumni tour to France has been cancelled.
Vice President for Business and Financial Affairs:
Mr. Corona reported that the issues with financial aid refunds have been resolved. Approximately $20 million in financial aid will be disbursed this quarter. Over half of the refunds are direct deposit now, so that helps with the lines in Barge Hall on refund day. Draft procedures for competitive contracting of services were distributed for review and discussion. Bruce Porter and Sherer Holter will be invited to Cabinet later this month to explain the policies and procedures further. ITS will be replacing all old phones in departments free of charge. Business and Financial Affairs´ assessment tools will be presented at the university assessment meeting on Friday.
Chief Planning Officer:
Dr. Street reported that the first meeting of the grievance procedures group is today. The Living History Project is moving forward. Dr. Street gave an update on the presentation that will be given at the PESB hearing on January 22. Proofs from the History Book should be back this week. A group met yesterday to discuss the HECB Capacity Study.
President:
Dr. McIntyre gave an update on the Sunshine Committee that was discussed at the Council of Presidents´ meeting yesterday. Dr. McIntyre met recently with Pedro Navarette, ASCWU VP for Student Life and Facilities. He raised some concerns regarding the coordination of recycling on campus. Dr. Street will convene a meeting with Richard DeShields, Greg Poe, Karen Bicchieri, and Pedro Navarette to discuss these issues.
V. Progress Reports
1. Accreditation - Dr. Pellett gave an update on accreditation earlier in the meeting.
2. Enrollment Planning - Dr. Tullos reported that Admissions purchased 8000 names from testing agencies. A majority of the names are out of state, so Admissions is working really hard on the Western Undergraduate Exchange (WUE) issues. The goal is to increase the WUE students to 100 this next year. SAEM staff continues to push recruitment.
VI. Cabinet reports on community events and meetings attended
Dr. McIntyre: Council of Presidents´ meeting
Dr. Denman: City of Ellensburg-Landmarks and Design Commission meeting
Mr. Corona: Athletic funding lunch
Dr. Tullos: Kittitas County Commissioners meeting
Dr. Baker: Athletic funding lunch, Chamber Brewfest meeting
Dr. Street: No report.
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