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Wednesday, January 2, 2008
8:30-10:30 a.m. - Barge 412
Present: Rich Corona, Anne Denman, Charlotte Tullos, Paul Baker, Libby Street, Marji Morgan, Kathleen Barlow, Jeff Snedeker, Becky Watson, Shelly Johnson, Staci Sleigh-Layman, Judy Miller, Emily Washines, Katie Underwood
Guests: Sherer Holter, Carmen Rahm, Dave Heath
Mr. Corona welcomed Dr. Anne Denman
I. Action Items
1. Approval of PAC Minutes from 12.5.07
Motion to approve the PAC minutes from 12.5.07 as presented by Dr. Baker. Seconded by Dean Morgan. No further discussion. Motion carried.
2. Approval of changes to the Academic Assessment Committee
Ms. Dawson explained that this committee was approved at the December 5 PAC meeting. However, another committee membership was added, so Dr. Soltz asked that this be approved for a second time today. Motion to approve the changes to the Academic Assessment Committee as presented by Dr. Street. Seconded by Dr. Tullos. No further discussion. Motion carried.
II. For the Good of the Order
Marji Morgan, Dean, College of Arts and Humanities:
No report.
Kim Dawson, Administrative Operations Coordinator:
No report.
Katie Underwood, ASCWU BOD President:
No report.
Becky Watson, Director, Public Relations and Marketing:
Dr. Watson reported that the Economic Impact Study insert was in the Daily Record on Saturday, December 8. Copies of the insert are available in the President´s Office or in Public Relations and Marketing.
Staci Sleigh-Layman, Chair, Exempt Employee Association:
Ms. Sleigh-Layman reported that she worked with Bob Trumpy on the email that was distributed regarding the holiday blues. This notification will be distributed yearly and Ms. Sleigh-Layman will be responsible for sending it out.
Emily Washines, Chair, Diversity Council:
Ms. Washines reported that the Diversity Council met December 14. Cory Gann, Professor at CWU-Des Moines, will be sponsored by the Department of Education to attend the "Undoing Racism" event at Edmonds Community College.
Jeff Snedeker, Chair, Faculty Senate:
No report.
Kathleen Barlow, Chair, Academic Department Chairs Organization (ADCO):
Dr. Barlow reported that the first ADCO meeting is on Monday, January 7. She added that she is in transition mode, since Martha Kurtz stepped down due to her new appointment as Interim Dean of the College of the Sciences.
Shelly Johnson, Director, Budget Planning:
Ms. Johnson reported that the Budget Office is relatively quiet this week. Things will pick up soon with the beginning of the legislative session.
Judy Miller, Board Secretary:
Ms. Miller distributed three policy items for review and discussion. The first item discussed was Part 2-2.48 - Faculty/Exempt Staff Retention Policy. Ms. Miller added that after a discussion with Dr. Quirk, it is being suggested that any reference to faculty retention be deleted because faculty are covered under the CBA. Dr. Street stated that recruitment and retention money for faculty and staff is requested simultaneously so we need to have a generic policy statement that covers both areas. The policy will go to the Exempt Employee Association for review and will come back for another review.
The second item discussed was Part 2-2.55 - Recruitment and Hiring Policy. The group agreed that this policy needed additional work. It will come back for another review soon. The third item discussed was Part 2-2.67 - Uniformed Service Shared Leave Pool Policy. The group reviewed this document December 5, 2007 and did not have any revisions. Ms. Miller moved to approve this policy as presented. Seconded by Dr. Street. No further discussion. Motion carried.
Carmen Rahm, AVP for Information Technology Services:
Mr. Rahm reported that several network changes occurred over the break. On April 5 and 12 there will be a major outage of the data center. Computers will probably be down 4-6 hours both days. ITS hired a west side technician, Andrew Jackson, who will be responsible for technical support at the university centers and the Council of Presidents´ Office. The network upgrade in Barge will begin spring break.
Sherer Holter, AVP for Human Resources:
No report.
Dave Heath, Chair, Employee Council:
Mr. Heath reported that Employee Council is moving forward with having the Employee of the Month nomination forms available on line.
III. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Denman reminded the group that the PESB hearing is January 22. The work group has been working very diligently on preparing for the hearing. Dennis Defa has accepted the position of AVP for Faculty Relations.
Vice President for Business & Financial Affairs:
Mr. Corona reported that BFA is gearing up for the legislative session. He continues to work with OFM on funding for the deconstruction of Courson and Muzzall Halls. Disassembly of the buildings will begin during the spring and they hope to be completed with the project by the summer. There is a communication timeline in place for this project. The new residence hall is still on schedule to be completed by September of 2009. CWU received an excellent bond rating from the Moody´s Bond Rating Service who visited here last October.
Vice President for Student Affairs & Enrollment Management:
Dr. Tullos reported that the residence halls opened on Monday. Student Affairs and Enrollment Management staff worked diligently on Monday to assist students who had been suspended or who are on academic probation. Students on academic probation will be required to attend the academic recovery program.
Vice President for University Relations:
Dr. Baker reported that the Westside commencement speaker has been confirmed. Bill Grinstein, Chair of the Higher Education Coordinating Board will be the speaker. The Alumni membership drive has gone really well. They have exceeded 1900 in membership. The Transforming Lives Campaign is still on target to exceed the goal.
Chief Planning Officer:
Dr. Street reported that the work group is finishing up details for the PESB hearing on January 22. The History Book is at the printer and is due out sometime this month. Joseph Esherick is the next Presidential Speaker event. He will be here on January 10. Alasdair Fraser and Natalie Haas will be here January 31. Dr. Snedeker added that they will conduct master´s classes on January 30.
President:
No report. Dr. McIntyre is returning from her holiday break today. She will be in the office tomorrow.
IV. Information Items
1. Items for the University Bulletin, President´s Report, Central Connections, and other communications
No information items.
V. Old Business
No old business.
Wednesday, January 2, 2008
10:30 - Barge 412
Present: Rich Corona, Anne Denman, Charlotte Tullos, Paul Baker, Libby Street
Guests: Shelly Johnson, Mark Lundgren, Doug Ryder, and Ann Anderson via phone
I. Action Items
1. Approval of Cabinet minutes from 12.5.07 & 12.12.07
Motion to approve the Cabinet minutes from 12.5.07 and 12.12.07 as presented by Dr. Tullos. Seconded by Dr. Baker. No further discussion. Motion carried.
II. Discussion Items
1. HECB Capacity Study
Ms. Johnson, Mr. Lundgren, and Mr. Ryder joined the group for this discussion. Ms. Anderson joined the group by phone. Ms. Anderson gave a summary of a meeting that she participated in along with Shelly Johnson and Doug Ryder on December 18 with Jim Reed of the HECB. The discussion focused on two documents: the HECB´s fiscal priorities and a capacity study that the HECB has been directed by the legislature to conduct. We have been asked to respond to both of these documents by January 8. Related to the fiscal priorities, we are asked to comment on the content of the document and identify important areas for future funding that are missing from the document. Related to the capacity study, we are to comment on what we think the nature of institutional self-studies should be. The capacity study and therefore the institutional self-studies are to address four areas: enrollment capacity, physical capacity, technological capacity, and funding. The group reviewed and discussed the documents and the timeline. Any comments and questions regarding these documents need to be emailed to both Shelly Johnson and Doug Ryder as soon as possible.
III. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Denman reported that she sees her role as transitional. She will continue to discuss any issues that come up with Wayne Quirk and Tracy Pellett.
Vice President for Student Affairs and Enrollment Management:
Dr. Tullos reported that she will not have the final numbers for winter quarter for a couple of weeks. She asked if a group could convene to discuss ways in which to resurrect the Douglas Honors College. Dr. Denman will follow up on some of the issues and report back.
Vice President for University Relations:
Dr. Baker distributed an update on the Transforming Lives Campaign as of December 15, 2007. We are on target to meet the campaign goal.
Vice President for Business and Financial Affairs:
See report from PAC. Nothing further to report.
Chief Planning Officer:
See report from PAC. Nothing further to report.
President:
No report. Dr. McIntyre is returning from her holiday vacation today. She will be in the office tomorrow.
IV. Progress Reports
No progress reports this week.
V. Cabinet reports on community events & meetings
Dr. Denman: City of Ellensburg Landmarks and Design Commission
Mr. Corona: Ellensburg Downtown Association meeting
Dr. Tullos: Economic Development Group Executive Committee, Ellensburg Downtown Association meeting, Economic Development Group and Ellensburg Chamber of Commerce joint meeting, Ellensburg Downtown Business Authority
Dr. Baker: Gallery One Board meeting, Kiwanis Board meeting
Dr. Street: No report. Dr. Street was on holiday break last week
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