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Wednesday, February 6, 2008
8:30-10:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Anne Denman, Charlotte Tullos, Libby Street, Jen Gray, Sherer Holter, Marji Morgan, Jeff Snedeker, Shelly Johnson, Katie Underwood, Becky Watson, Kathleen Barlow, Emily Washines, David Heath
Guests: Carmen Rahm, Staci Sleigh-Layman, Jim Armstrong
I. At 8:30 a.m.: Carmen Rahm regarding the Kittitas County Public Agency Technology Forum (KCPATF)
Mr. Rahm gave an overview of the Kittitas County Public Agency Technology Forum. He explained that the goal of this group is to provide opportunities for public agencies within the Kittitas Valley to share information, network with peers, and identify common areas which allow us to reduce technology costs and provide the best technology services to our customers. Current membership of this group includes: CWU, K-12 School Districts in the area (Ellensburg, Kittitas, Thorp, Cle Elum-Roslyn), County and Valley Agencies (Kittitas County, Kittitas Valley Fire and Rescue, Kittitas Valley Community Hospital, KITTCOM), and the cities of Ellensburg, Kittitas, Roslyn, and Thorp. Cle Elum and South Cle Elum are pending. To find out more about this group, please check out their website at www.cwu.edu/~kcpatf.
II. Action Items
1. Approval of PAC Minutes from 1.16.08
Motion to approve the PAC minutes from 1.16.08 as presented by Dr. Street. Seconded by Dr. Barlow. No further discussion. Motion carried.
III. For the Good of the Order
David Heath, Chair, Employee Council:
Mr. Heath reported that the Employee of the Month nomination form is now available on line on Human Resources web page. He encouraged folks to think about nominating a classified staff employee for this honor. Dr. McIntyre´s Annual Address to Classified Staff is April 14. Employee Council is currently working on the agenda. More details will be available soon.
Marji Morgan, Dean, College of Arts and Humanities:
Dr. Morgan reported that activity reports and workload plans are coming in. The deans are trying to come up with a way for these two documents to be more productive. Professional record files come to the deans on Monday, so they will all be working on these for the next two months.
Emily Washines, Chair, Diversity Council:
Ms. Washines reported that memberships on the Diversity Council are complete. The 2nd Annual President´s Diversity Address is Monday, May 5 at 1:30 p.m. in Sue Lombard.
Becky Watson, Director, Public Relations and Marketing:
Dr. Watson reported that she is representing CWU at the Ellensburg Chamber of Commerce Board meetings since Ann Anderson is in Olympia for legislative session. The group has been discussing strategies to continue collaboration between the community and CWU. A resolution commemorating Washoe will be read at the Legislature on February 22, 2008.
Katie Underwood, ASCWU BOD President:
Ms. Underwood reported that there is an Academic Senate Planning meeting today. The Emerging Leaders Retreat is this weekend and all of the BOD members will be attending. They hope to convince some of these folks to run for ASCWU office. A mock caucus will be held this weekend in the SURC. A tradeshow display is currently being held in the SURC.
Jeff Snedeker, Chair, Faculty Senate:
Dr. Snedeker reported that the Senate is currently focusing on three items. Those items include: the catalog summit meetings, the senator election process, and the committee membership process. The Faculty Senate meets today at 3:10 p.m. Dr. Snedeker encouraged Cabinet members to review the Senate bill on intellectual diversity if they haven´ already.
Shelly Johnson, Director, Budget Planning:
Ms. Johnson reported that her department is currently working on the position management system. They are researching what other schools use and hope to have a decision by the end of this month regarding the system CWU will move to. The Budget Office continues to respond to fiscal notes. The HECB Capacity and Technology Study will be a major focus for the next few weeks.
Kathleen Barlow, Chair, ADCO:
Dr. Barlow reported that ADCO has spent the last two days listening to the Provost finalists. The group may submit a collaborative feedback report.
Carmen Rahm, AVP for Information Technology Services:
Mr. Rahm reported that the rewiring of Barge Hall will begin mid to late February. He reminded folks that there will be major, campus-wide outages on both April 5 and April 12.
Jim Armstrong, Director, Alumni Relations:
Mr. Armstrong reported that the Alumni Relations Office is working on enhancing membership. Membership has doubled since this time last year. Central Alumni, the newsletter of the CWU Alumni Association, was also distributed for review.
Staci Sleigh-Layman, Chair, Exempt Employee Association:
Ms. Sleigh-Layman reported that the Exempt Employee Association meets on Monday. The EEA Code Committee has been working diligently to move procedures out of policy. Those changes will come forward to Cabinet and then PAC soon.
IV. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Denman reported that she continues to be impressed by the Provost´s Office. She has been busy attending meetings and meeting regularly with her direct reports. She is currently working on the one-time funds request for Academic Affairs. She thanked Dr. McIntyre for the opportunity to serve as the Interim Provost. It has been a very interesting ride.
Vice President for Business & Financial Affairs:
Sherer Holter reported for Mr. Corona. The state audit is almost complete and things are looking very good for CWU. The deconstruction of Courson and Muzzall Halls will begin soon. Human Resources is currently looking into doing new employee orientation once a month instead of quarterly.
Vice President for Student Affairs & Enrollment Management:
Dr. Tullos commended Carmen Rahm and ITS folks for the work they have done to get new students an email account as soon as they apply as opposed to when they get here. This will help immensely with the communication process for new students. There are two open forums scheduled this week for the Provost finalists. The one today is at 3:00 p.m. in SURC 301 and the one tomorrow is at 2:00 p.m. in Barge 412. Feedback forms are available on line and comments are due Saturday, February 9 by 5:00 p.m. We are up 409 in freshmen applications from this time last year. Transfers are running even at this point. The Career Majors Fair is this month. Jackie Johnson has identified 3025 undeclared majors, so these students have been contacted by Career Services to see what´s going on.
Vice President for University Relations:
Jen Gray reported for Dr. Baker. Ms. Gray reported that she has been appointed as the Interim AVP for Development. She thanked Julie Cloninger for all of her efforts in leading the university in its first major campaign. The Development Priorities Committee met yesterday to discuss the Murdock Trust and the priorities. The group identified the following priorities: rotating professorships in the College of the Sciences, the Museum in the renovated Dean Hall, and the Mammoth Dig. The committee also discussed the HECB matching fund for distinguished professorships. The Foundation Board met January 25 and approved the hiring of a Director of Finance. That position will be initiated the beginning of the next fiscal year.
Chief Planning Officer:
Dr. Street reported that a group from CWU participated in the PESB appeal hearing on January 22. It went well. A decision will be made soon. Pedro Navarette, VP for Student Life and Facilities is leading the issue of recycling collaboration. A group met last week to discuss this collaboration. It was a good meeting. Dr. Street is receiving several requests from our federal legislative consultants, so she is responding as needed. A group has been meeting regularly to discuss high demand enrollments. The travel policy will come forward soon for review and discussion by this group. The Presidential Search Committee is established and had their first meeting last week. The committee will soon be seeking input from the university community and Ellensburg community regarding what qualities folks want in a new president. Dr. Street, Shelly Johnson, and Carmen Rahm will meet with the HECB next week to discuss capacity study issues. The Focus the Nation event last week was very successful. The Athletics Hall of Fame Awards Banquet has been set for May 10, 2008.
President:
Dr. McIntyre shared an article from the Chronicle of Higher Education. It listed CWU as second to the University of Washington on their percent of increase on endowments among other universities. Ms. Gray will be sure to share the news with Dr. Baker. Dr. McIntyre also reminded the group that spring enrollments must be a major focus.
V. Information Items
1. Items for the University Bulletin, President´s Report, Central Connections, and other communications
Joanna Horowitz´s show in Seattle
VI. Old Business
No old business.
Wednesday, February 6, 2008
10:30 - Barge 412
Present: Jerilyn McIntyre, Anne Denman, Charlotte Tullos, Libby Street, Sherer Holter, Jen Gray
I. Action Items
1. Approval of Cabinet minutes from 1.16.08
Motion to approve the Cabinet minutes from 1.16.08 as presented by Dr. Street. Seconded by Dr. Tullos. No further discussion. Motion carried.
II. Discussion Items
1. University Bulletin - ideas for future president´s corner columns
Dr. McIntyre invited Cabinet members to suggest ideas for future president’s corner columns. She added that she was thinking of doing a "Here´s where we stand" kind of column each month that would include statistical data. Please forward ideas to Dr. McIntyre at your earliest convenience.
2. COP update
Dr. McIntyre reported that the Council of Presidents had a conference call yesterday. The main discussion was about HB 3329 which removes the COP and the HECB from the priority setting process on capital budgets.
III. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Nothing further to report. See report from PAC.
Vice President for University Relations:
Jen Gray reported for Dr. Baker. Catherine Scarlett has decided to remain in her position as the Collage of Arts and Humanities Development Officer, so that means there is nobody currently in charge of the database.
Vice President for Student Affairs & Enrollment Management:
Dr. Tullos reported that she is already working on the Student Affairs subcommittee agenda items for the March Board of Trustees meeting. She added that she will send Dr. McIntyre a list of students to celebrate at the next Board of Trustees meeting. The Enrollment Management Plan will be finalized soon. Admissions is currently concentrating on WUE applications. SAEM staff will be meeting with Athletics soon to discuss the athletics fee. Dr. Tullos asked Ms. Gray if she could research foundation scholarships to see what might be available for next year. Ms. Gray will follow up and get back to her.
Vice President for Business & Financial Affairs:
Sherer Holter reported for Mr. Corona. Business and Financial Affairs folks are getting ready to enter into union negotiations. Union activity will be steady for the next couple of months. Human Resources staff are currently reviewing the salary.com data and will have a report to Cabinet soon.
Chief Planning Officer:
Dr. Street reminded Cabinet members that she will be attending the HECB Capacity Study meeting in Olympia next Wednesday, February 13, so she needs reports back from folks by Friday.
President:
Dr. McIntyre reported that a designated group is currently reviewing summer session data. A report will come back to Cabinet soon.
IV. Progress Reports
1. Accreditation
NWCCU Accreditation is moving forward.
2. Enrollment Management
Dr. Tullos reported that spring enrollments are the current focus.
V. At 11:30 a.m.: Ann Anderson regarding legislative update
nn Anderson joined the group to give an update on legislative issues for the week. She reported that campus safety issues are all over the map in the legislature. A bill on Intellectual Diversity will be heard in the Senate tomorrow (SB 6893). The March Revenue Forecast will be coming out soon. It is estimated to be between $100-200 million down.
VI. Cabinet reports on community events & meetings
Dr. McIntyre: Fireside Chat, Fraser and Haas, CWU Basketball game, Focus the Nation, Kiwanis, Mardi gras dinner
Dr. Denman: Landmarks and Design Committee, Fireside Chat, Dinner with Vice President Chin from Kyungdong University
Dr. Tullos: Fireside Chat, Economic Development Group Board meeting, Focus the Nation, Mardi gras dinner
Dr. Street: Fireside Chat, Fraser and Haas, Focus the Nation
Ms. Holter: meetings in Olympia last week
Ms. Gray: Fraser and Haas, Donor prospect visits
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