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Wednesday, February 20, 2008
8:30-10:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Anne Denman, Rich Corona, Charlotte Tullos, Paul Baker, Libby Street, Marji Morgan, Kathleen Barlow, Shelly Johnson, Emily Washines, Katie Underwood, Judy Miller, Jeff Snedeker
Guests: Carmen Rahm, Steve Rittereiser
I. Action Items
1. Approval of PAC Minutes from 2.6.08
Motion to approve the PAC minutes from 2.6.08 with one revision to Dr. McIntyre´s report by Mr. Corona. Seconded by Dr. Morgan. No further discussion. Motion carried.
Dr. McIntyre once again thanked Anne Denman for serving as the Interim Provost. Today really is her last PAC meeting.
II. For the Good of the Order
Judy Miller, Board Secretary:
Ms. Miller reported that agenda items for the March Board of Trustees meeting are due tomorrow and backup is due Friday.
Marji Morgan, Dean, College of Arts & Humanities:
Dr. Morgan reported that the deans continue to work with ADCO on workload forms and activity reports. All of the colleges will be reviewing promotion files for the next couple of months. The deans had a conversation yesterday to discuss how to support faculty who are interested in developing on line courses. Dr. Cornel West speaks tonight at 7:00 p.m. in the SURC Ballroom.
Emily Washines, Chair, Diversity Council:
Ms. Washines reported that Cory Gann attended the "Undoing Racism" event at Edmonds Community College. He reported that the lecture was excellent, so the Diversity Council hopes to bring the lecture to CWU some time next year.
Katie Underwood, ASCWU BOD President:
Ms. Underwood reported that the BOD held an elections commission meeting yesterday and the packet was approved. Students interested in running for office can start filing next week. The deadline is April 2. Student Appreciation Week is May 19-23, so the BOD is working on events for the week. Ms. Underwood announced that she will be attending the University of Arizona next year. She is very excited to continue as a "Wildcat".
Jeff Snedeker, Chair, Faculty Senate:
Dr. Snedeker reported that the Non-Tenure Track Faculty Forum was held last week. It was very productive and well attended. A summary of the meeting will be distributed to campus-wide soon.
Kathleen Barlow, Chair, ADCO:
Dr. Barlow reported that the next ADCO meeting is Monday, February 25. The Provost recently met with a group of chairs and it was a very productive meeting.
Shelly Johnson, Director, Budget Planning:
Ms. Johnson reported that the Budget Office continues to be busy working on accreditation issues and fiscal notes on a daily basis. They are still pursuing leads to upgrade the position control system. Shirley Sadler will begin working with Phil Backlund on the accreditation process soon.
Carmen Rahm, AVP for Information Technology Services:
Mr. Rahm reported that ITS has researched the issue of CWU email being marked as spam. They have found the problem and are currently working on it. Please let ITS know if you have any other email issues. The Barge Hall rewiring up-grade begins next week. Mr. Rahm reminded the group about the campus-wide outage on April 5.
Steve Rittereiser, AVP for Business Auxiliaries & Public Safety:
Mr. Rittereiser joined the group to give an update on emergency management. The Emergency Management Task Force made 18 recommendations in their annual report and, as of this date, 16 of the 18 recommendations have been completed. An Emergency Management Coordinator has been hired and will begin March 1. Mr. Rittereiser added that CWU&s response to emergency management has led to other important developments. We have developed a plan to improve our emergency alert notifications system. This includes new technology that will provide immediate emergency messaging in multiple formats. We are also awaiting legislative approval of an emergency preparedness supplemental funding package that includes improved technology, hardware, police capabilities and programs to increase awareness and response to "red flag" behavior. Priorities have been established for using these funds. Mr. Rittereiser reassured folks that the university police, as well as city, county, and state officials assess local response capabilities and strategies to avert tragedies on a regular basis.
III. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Denman reported that she is finishing up projects prior to her last day. She plans to have a summary of issues for the new provost to follow up on. Dr. Snedeker asked if the new Provost would be handling the updates to Part 5 (Academic Policies) of the policies manual? That section of the policies manual has several updates that need to be incorporated into the on line version. Dr. Denman will follow up with Carol Faltus and Janet Shields to see where we are in this process and what Academic Affairs Council has approved.
Vice President for Business & Financial Affairs:
Mr. Corona reported that there are a couple of public meetings coming up in next couple of weeks regarding the Student Village South project and the deconstruction of the high rises. Notices will be in the Daily Record. It´s possible that the supplemental budget may be announced by the legislature later today.
Vice President for Student Affairs & Enrollment Management:
Dr. Tullos reported that enrollment for fall 2008 continues to be up for freshmen. Transfer admissions is even at this point. The Admissions Open House is Saturday, April 12. The recent Majors Fair was very successful. Approximately 500 students attended. A Fine Arts Career Fair is coming up soon.
Vice President for University Relations:
Dr. Baker reported that he is working on closing the major gifts for the campaign and compiling data for the Board of Trustees meeting in March.
Chief Planning Officer:
Dr. Street reported that she, Shelly Johnson, and Carmen Rahm attended the HECB Capacity Study meeting last week. We are still waiting on a decision from the PESB. CWU´s wine earmark is a go. Our federal legislators are getting ready to submit next year´s proposal on bio-waste research and development.
President:
Dr. McIntyre announced that Wayne Quirk will be on board as Provost on February 25, 2008. Next year´s line up for the Performing Arts and Presidential Speaker Series (PAPSS) will be announced in April. A student group will perform at the March Board of Trustees meeting and the History Book Project will be one of the celebrations.
IV. Information Items
1. Items for the University Bulletin, President´s Report, Central Connections, and other communications
Sarah Britto, Professor of Law and Justice, book award - University Bulletin
History Book availability - University Bulletin
Wine Earmark
New TV show on Channel 15 called Arts and Humanities are Central
V. Old Business
No old business.
Wednesday, February 20, 2008
10:30 - Barge 412
Present: Jerilyn McIntyre, Anne Denman, Rich Corona, Charlotte Tullos, Paul Baker, Libby Street
Guest: Ann Anderson (by telephone)
I. Action Items
1. Approval of Cabinet minutes from 2.6.08
Motion to approve the Cabinet minutes from 2.6.08 as presented by Dr. Baker. Seconded by Dr. Denman. No further discussion. Motion carried.
II. Discussion Items
1. Intellectual Properties Committee - Dr. Street
Dr. Street asked for clarification on if the Intellectual Properties Committee should be a University Standing Committee or just an Academic Affairs Committee? The group agreed that this committee should be a university standing committee, so Dr. Denman will follow up with Wayne Quirk, on this issue. Dr. Street added that the committee make up will need to come to PAC for final approval.
2. Policies Manual/Part 3: Administrators Reporting to the President - Dr. Street
Part 3 of the CWU Policies Manual was distributed for review and discussion. This section deals with administrators reporting to the president. Cabinet members were asked to review their section and send updates to Kristy Magdlin in the President´s Office as soon as possible. Ms. Dawson will have Ms. Magdlin send the file to cabinet members and their assistants as a Word document so revisions can be made easily.
3. 2008 Combined Fund Drive Campaign Appointment - Dr. McIntyre
Dr. McIntyre reported that it was time to nominate someone to be CWU´s 2008 CFD Campaign Leader. Mark Anderson was suggested as the possible nominee. The President´s Office will notify him to see if he is interested.
III. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Denman reported that she continues to work with the deans and department chairs on issues with the workload forms. It was decided that folks who are able to do the on line option will do so. Others will be submitting by paper. Dr. Denman will follow up with the staff in the Provost´s Office regarding policies manual issues.
Vice President for Student Affairs & Enrollment Management:
Dr. Tullos reported that her division is working diligently to solve the issues with the staff in Disability Support Services.
Vice President for University Relations:
Dr. Baker reported that he has resigned, effective February 29, 2008. He will be going back to Arizona.
Vice President for Business & Financial Affairs:
Mr. Corona reported that PERC has recently changed the rules on organizing. Groups now only have to sign cards and have 50% approval. He will report additional information regarding this when it is available.
Chief Planning Officer:
Dr. Street reported that she is currently working with Ian Loverro on live text data issues for accreditation. Dr. Street still needs student data for the upcoming President´s corner in the University Bulletin. Dr. Tullos will follow up with John Swiney and remind him to send this information to Dr. Street as soon as possible.
President:
Dr. McIntyre reported that she is attending the American Council on Education (ACE)/Commission of Women in Higher Education Meeting in Washington, DC in April. While in Washington, DC, she will also meet with our federal legislators.
IV. Progress Reports
1. Accreditation
Dr. Street reported that NWCCU Accreditation is moving along. Phil Backlund distributed an email this morning updating the campus community on progress to date.
2. Enrollment Management
Dr. Tullos reported that admissions staff are really pushing recruiting right now. Approximately 6000 letters regarding the Western Undergraduate Exchange (WUE) were mailed out recently. As soon as spring pre-registration for spring quarter is complete, SAEM staff will start reviewing the data and see where there are gaps. Students will be contacted as needed.
V. At 11:30 a.m.: Ann Anderson regarding legislative update
Ms. Anderson joined the group to give an update on legislative issues. The operating budget is coming out at noon today and the capital budget should come out tomorrow. The revenue forecast was down substantially. Ms. Anderson and Ms. Schactler are currently preparing a budget synopsis that they will email to cabinet members later today.
VI. Cabinet reports on community events & meetings
Dr. McIntyre: Rotary, Katie Underwood´s Congratulations party, Economic Development Group Board Meeting
Dr. Denman: Landmarks and Design Commission Meeting
Mr. Corona: No report
Dr. Tullos: CASA Board Meeting, Katie Underwood´s Congratulations party, Economic Development Group Board meeting, Hospital Foundation Planned Giving Meeting
Dr. Baker: Katie Underwood´s Congratulation party, Gallery One Annual Meeting, Gallery One Board Meeting
Dr. Street: CASA Board Meeting
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