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Wednesday, December 3, 2008
8:30-10:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Wayne Quirk, Rich Corona, Charlotte Tullos, Libby Street, Jen Gray, Bill Vertrees, Shelly Johnson, Elaine Ames, Judy Miller, Mathew Manweller, Becky Watson, Staci Sleigh-Layman, Marji Morgan, Pedro Navarrete, Emily Washines
Guests: Sherer Holter, Carmen Rahm
I. Action Items
1. Approval of PAC Minutes from November 19, 2008
Motion to approve the PAC Minutes from November 19, 2008 as presented by Mr. Corona. Seconded by Dr. Street. No further discussion. Motion carried.
II. For the Good of the Order
Shelly Johnson, Director, Budget Planning:
Ms. Johnson reported that the budget office is busy responding to internal and external data requests and awaiting the release of the Governor´s budget.
Elaine Ames, Chair, Employee Council:
Ms. Ames reported that a survey about Employee Council is currently being conducted on Survey Monkey. So far, 107 classified staff members have responded. It is proving to be very beneficial because many folks have indicated that they don´t know what Employee Council is or what it does.
Mathew Manweller, Chair, Faculty Senate:
Dr. Manweller reported that the Senate is finalizing chair election procedures. Those will be voted on at the Senate meeting. They are also working on revising and amending SEOI´s and general education requirements. Faculty Senate, United Faculty of Central, and the Provost´s Office are hosting a Promotion and Tenure Reception today at 5:30 PM in Barge 412.
Becky Watson, Director, Public Relations and Marketing:
Dr. Watson reported that PR & Marketing is working on several media stories. Those include: Central Theatre Ensemble, The President´s Office Annual Toy Project, Performing Arts and Presidential Speaker Series, and looking back at Rich Corona´s employment at CWU. They are also working on recruitment materials for admissions.
Staci Sleigh-Layman, Chair, Exempt Employee Association:
Ms. Sleigh-Layman reported that the EEA Governing Board met Monday. The personal/professional plan to use along with the performance development plan (PDP) was approved.
Marji Morgan, Dean, College of Arts and Humanities:
Dr. Morgan reported for Dr. Savoian. The deans are all working on faculty reappointment materials. Faculty Development Day is on Monday and discussions will continue to focus on scholarship.
Pedro Navarrete, ASCWU BOD President:
Mr. Navarrete reported that 94% of the university standing committees have student members appointed to them. The Office of Legislative Affairs is working with the Washington Student Lobby regarding the state budget issues. Applications for Student Academic Senate are still being accepted. ASCWU BOD members are continuing their dialogue with USA Today. They have conducted a survey, so the board will make a decision soon regarding whether or not to continue offering USA Today to students. The winter quarter ASCWU BOD public meeting dates are being finalized. Mr. Navarrete thanked cabinet members for holding the last Fireside Chat.
Carmen Rahm, AVP for Information Technology:
Mr. Rahm reminded folks of the retirement celebration for Rich and Judi Corona today at 3:00 PM in Sue Lombard.
Emily Washines, Chair, Diversity Council:
Ms. Washines reported that the Diversity Council met last week and worked on goal setting. The commissions are working on naming issues with the Samuelson Union Building. The Native American Indian Advisory Council meets on campus tomorrow.
Sherer Holter, AVP for Human Resources:
No report.
Judy Miller, Board Secretary:
Ms. Miller reminded folks about the Annual Holiday Party on Thursday from 4:00-6:00 and the Board of Trustees meeting on Friday.
III. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Quirk reported that the Promotion and Tenure Reception is today at 5:30 PM in Barge 412. The CWU Research Foundation board met yesterday. The application for federal status has been submitted, but it will take approximately three to four months to receive an acknowledgment.
Vice President for Business & Financial Affairs:
Mr. Corona reported that the Dean Hall Dedication is tomorrow at 12:00 PM. He added that it took 10 years to get Dean Hall back on line. The annual notice regarding inclement weather and suspended operations has been distributed. Mr. Corona thanked everyone for support during his tenure at CWU. He added that it´s been great working with everyone. Today is his last PAC meeting.
Vice President for Student Affairs & Enrollment Management:
Dr. Tullos reported that enrollment for winter looks good. Housing numbers for winter look good as well. We will be full! Dr. Tullos thanked Dr. Quirk for adding all of the on line courses for winter quarter. They are really helping the numbers.
Vice President for University Relations:
Ms. Gray reported for Dr. Hall. So far, we have raised $675,000 this fiscal year. We are on track to raise about $2M. Alumni and parent calling is currently going on. The endowment spending rate will be discussed at a Foundation meeting later this month.
Chief Planning Officer:
Dr. Street reported that the transition team for the new president met yesterday and they are making great progress. They are prioritizing calendar requests, speaking engagements, and travel. They are also scheduling a campus and a community welcome reception for Dr. Gaudino and his wife, Katie. Dr. Street and Mr. Vertrees continue to work on a federal legislative piece, dealing with transportation that will go forward in January.
President:
Dr. McIntyre thanked everyone for everything. This is also her last PAC and Cabinet meeting in person. She will join on December 17 by phone. She reminded folks to anticipate budget cuts and then plan around that. There is a possibility of mid-year cuts in January, so cabinet members are working on several budget scenarios.
IV. Information Items
1. Items for the University Bulletin, President´s Report, Central Connections, and other communications
Mike Reilly finalist for Harlon Hill Trophy.
Joe Powell recipient of an NEA Fellowship for Poetry.
Black Student Union is doing a MLK march on January 15.
V. Old Business
No old business.
Wednesday, December 3, 2008
10:30-12:00 - Barge 412
Present: Jerilyn McIntyre, Wayne Quirk, Rich Corona, Charlotte Tullos, Libby Street, Jen Gray, Bill Vertrees
I. Action Items
1. Approval of Cabinet Minutes from October 24, 2008 and November 12, 2008
Motion to approve the Cabinet Minutes from October 24 and November 12, 2008 as presented by Dr. Tullos. Seconded by Ms. Gray. No further discussion. Motion carried.
II. Discussion Items
1. Enrollment Management for Winter and Spring
Dr. Street distributed the enrollment planning matrix. Ms. Gray then distributed a summary on marketing that has been done at the university centers and what is in the queue for January through June 2009. The group discussed several strategies. Dr. Tullos added that enrollment for fall 2009, in terms of applications, looks really good. Registration for winter quarter will open again December 8 for all students. Mr. Corona gave a summary on student financial holds. Student Financial Services is working with students on these issues. Dr. Quirk will follow up on the academic advising holds.
2. Budget Scenarios
Cabinet members discussed several budget scenarios. Dr. Quirk also shared some revenue-generating ideas that he has been thinking about. Each of the vice presidents also shared what they are doing within their divisions with regard to budget strategies.
III. Information Items
1. Veteran of Foreign Wars request
Dr. McIntyre distributed this information as an FYI. If anyone is interested in donating to the Kittitas Veterans Memorial Fund, please contact the President´s Office for contact information.
2. Big Bend Community College - Winter Serenade Invite
Dr. McIntyre distributed this information as an FYI. Big Bend Community College mailed this “save the date” card for their annual Winter Serenade, which is scheduled for January 31, 2009. A formal invitation will be mailed in early January.
IV. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Quirk reported that 15 faculty members have been approved to move forward for sabbatical leave. They will be on the board agenda for approval this Friday.
Vice President for Student Affairs & Enrollment Management:
Nothing further to report. See PAC report.
Vice President for University Relations:
Nothing further to report. See PAC report.
Vice President for Business & Financial Affairs:
Nothing further to report. See PAC report.
Chief Planning Officer:
Dr. Street reminded folks to submit their input for the Washington State Quality Award to her as soon as possible. It needs to be mailed by December 19.
President:
Nothing further to report. See PAC report.
V. Progress Reports
No progress reports this week.
VI. Cabinet reports on community events & meetings
Cabinet adjourned prior to this agenda item. They will report on community events and meetings next week.
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