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Wednesday, December 17, 2008
8:30-10:30 a.m. - Barge 412
Present: Jerilyn McIntyre by phone, Wayne Quirk, Bill Vertrees, Jen Gray, John Swiney, Roy Savoian, Jan Bowers, Shelly Johnson, Staci Sleigh-Layman, Elaine Ames, Becky Watson, Judy Miller
Guests: Carmen Rahm
I. Action Items
1. Approval of PAC Minutes from December 3, 2008.
Motion to approve the PAC Minutes from December 3 as presented by Mr. Vertrees. Seconded by Dr. Savoian. No further discussion. Motion carried.
II. For the Good of the Order
Carmen Rahm, AVP for Information Technology:
Mr. Rahm reminded folks that this time of the year there is a great deal of computer hacking that occurs. For more information, see the "tech bytes" section on the CWU Intranet page.
Roy Savoian, Dean, College of Business:
Dr. Savoian reported that final exams went well. Fall Faculty Day was December 8 and discussions continued to focus on faculty scholarship at the department level. The Provost´s Council and the deans have been discussing budget reduction scenarios.
Jan Bowers, Chair, Academic Department Chairs Organization:
Dr. Bowers reported that ADCO has been working with Sherer Holter, Charlotte Tullos, and Staci Sleigh-Layman on principles of community. The group is trying to bring back the Central PAWS program that focused on building community. ADCO is also working with Teacher Education on the length of the Teacher Education program. Kevin Nemeth will be meeting with ADCO next month to discuss how Continuing Education might be able to help with budget reduction scenarios.
Elaine Ames, Chair, Employee Council:
Ms. Ames reported that Employee Council met yesterday and reviewed results from a recent survey that was conducted. The council learned that 69.7% of CWU classified employees do not know what Employee Council does. A majority of folks had concerns about the budget and they felt like they didn´t have all of the information. Sherer Holter addressed the group regarding budget concerns and this presentation will be available on CWU Itunes soon.
Staci Sleigh-Layman, Chair, Exempt Employee Association:
No report.
Shelly Johnson, Director, Budget Planning:
Ms. Johnson reported that the budget office is anxiously waiting for the Governor´s budget to be released.
Becky Watson, Director, Public Relations & Marketing:
Dr. Watson reported that PR & Marketing has been working with a consultant on marketing issues. A marketing report will be submitted to Cabinet later today.
Judy Miller, Board Secretary:
No report.
III. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Quirk reported that the reappointment files are currently in his office. He will be reviewing these files during the next few weeks. The governor will provide a briefing on the budget tomorrow. Ann Anderson will be attending that meeting as CWU´s representative.
Vice President for Business & Financial Affairs:
Mr. Vertrees reported that there was a recent break-in at Carmody Munro. Additional information will be available from Public Safety and Police services soon.
Vice President for Student Affairs & Enrollment Management:
John Swiney reported for Dr. Tullos. Winter enrollments look pretty good. The University of Washington, Western Washington University, and Washington State University have put a freeze on their new freshmen class, so we hope to pick up some of those students for Fall 2009. The "Central Pledge" brochure is going to print this week. Housing numbers are full for winter quarter.
Vice President for University Relations:
Jen Gray reported for Dr. Hall. The Foundation Board meets on Friday, December 19 by Videoconference. The board will receive an update from U.S. Bank on earnings. This will make a big impact on the endowment spending rate.
Chief Planning Officer:
No report.
President:
Dr. McIntyre asked how the "Central Pledge" program was going to be publicized? Dr. Watson reported that a press release is currently being drafted and will be distributed soon. Dr. Gaudino will be initiating campus discussions on the budget early in January. The governor´s budget is supposed to be out tomorrow. Ann Anderson will be attending the budget meeting tomorrow, so she will get the information out to the campus as soon as possible. Ann Anderson, Wayne Quirk, and Bill Vertrees have been designated as the media contacts for budget questions. Dr. McIntyre added that she will be available by email and phone the next couple of weeks.
IV. Information Items
1. Items for the University Bulletin, President´s Report, Central Connections, and other communications
Kittitas County Technology Group - the group has identified five projects that they will be collaborating on.
Leslie Webb has been selected as AVP for Student Affairs at Boise State. She will be leaving shortly after the first of the year.
V. Old Business
No old business.
Wednesday, December 17, 2008
10:30-12:00 - Barge 412
Present: Jerilyn McIntyre by phone, Wayne Quirk, Bill Vertrees, Libby Street, Jen Gray, John Swiney
I. Action Items
1. Approval of Cabinet Minutes from December 3, 2008 and December 10, 2008
Motion to approve the Cabinet Minutes from December 3 and December 10 as presented by Ms. Gray. Seconded by Mr. Vertrees. No further discussion. Motion carried.
II. Discussion Items
1. Budget discussion
Dr. McIntyre suggested that an email be distributed to the campus as soon as the governor´s budget has been released. Each of the cabinet members gave a summary of their budget scenarios. These scenarios and other budget strategies will be discussed further once the governor´s budget has been released.
2. Enrollment Management for Winter and Spring
The winter quarter enrollment activities matrix was distributed for review and discussion. Mr. Swiney reported that an "enroll now" email is going out very soon to new and continuing students who have not yet enrolled for winter quarter. Approximately 1142 students will receive this email. Becky Watson joined the group to discuss a primary marketing report that has been developed. John distributed freshmen and transfer stats comparing winter 2008 to winter 2009, the mini stat comparisons for winter 09, and a summary of tuition waivers for fall 2009. Several marketing strategies were reviewed and discussed by the group. A designer in PR & Marketing is working on getting all of the recruitment materials in pdf format so they are available to folks on line. Dr. Quirk reported that Continuing Education and Admissions are working together to try and capture more of the Cornerstone students. Currently, we only get about 8% of these students to enroll as regular students. Academic Affairs is working on a 4-day instructional week model. Dr. Quirk will share the data with the rest of the group soon.
3. Summer Institutes of Higher Education (HERS & Bryn Mawr)
Dr. Street explained that the President´s Office has received two applications for the Summer Institutes of Higher Education. These will be discussed with Dr. Gaudino before a decision is made.
III. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Quirk reported that he will be busy with reappointment letters for the next couple of weeks.
Vice President for Student Affairs & Enrollment Management:
John Swiney reported for Dr. Tullos. He stated that the entire Student Affairs & Enrollment Management executive team is working very hard on budget issues.
Vice President for Business & Financial Affairs:
Mr. Vertrees reported that he has moved offices and will be naming an Interim AVP for Facilities Management soon. The annual State Auditor entrance meeting is January 13. A letter has been drafted and sent to Alan Smith, our Assistant Attorney General, asking for feedback on several issues. ITS is currently working on issues with university cell phones.
Vice President for University Relations:
Jen Gray reported for Dr. Hall. The Foundation Board meets this Friday, December 19 to discuss the endowment spending rate. The board will also discuss the audit reports. A group of folks have been meeting regularly to develop a presidential transition plan. So far, the group has identified three gatherings to welcome Jim and Katie Gaudino. The first event will be held on campus in the SURC on January 13 at 4:00 p.m. The next event will be held in Olympia on January 22, but details on this event are still being ironed out. In addition, a community gathering will be held on February 6 at Gallery One. More details on all of these events will be available soon. Dr. Hall will be back on campus tomorrow.
Chief Planning Officer:
Dr. Street reported that the Washington State Quality Award (WSQA) report is complete and will be mailed later today. The Graduate Role paper has been sent to Dr. Fouts and Dr. McIntyre for review and feedback. The Performing Arts and Presidential Speaker Series group is working on next year´s line up. Dr. Gaudino wants to proceed with next year´s plan, but suggested we look at local talent to reduce costs. The Nutcracker event was well received. The presidential transition group continues to work on a schedule and issues for Dr. Gaudino.
IV. Progress Reports
1. Accreditation
Dr. Street reported that Dr. Backlund is currently looking for an editor to assist with the accreditation report. Please contact Dr. Street if you have any ideas.
V. Cabinet reports on community events & meetings
Dr. Quirk: CWU Basketball, Scholarship Dinner, Ellensburg High School and Morgan Middle School Holiday Concerts
Mr. Vertrees: CWU Basketball, Rotary Board
Dr. Swiney: Academy of Finance Board of Directors for Seattle School District
Ms. Gray: CWU Basketball, The Nutcracker Performing Arts event
Dr. Street: The Nutcracker Performing Arts event, Scholarship Dinner, President´s Annual Holiday Party, Lessons in Carols
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