Minutes

President´s Cabinet

Wednesday, April 9, 2008
8:30 a.m. - Barge 314 (President´s Office)

Present: Jerilyn McIntyre, Wayne Quirk, Rich Corona, Charlotte Tullos, Libby Street

Guests: Ann Anderson, Sherer Holter, Shelly Johnson, Kim Loranz, Bruce Porter, Staci Sleigh-Layman, Bill Vertrees

I. At 8:30 a.m.: Sherer Holter and Bruce Porter regarding Competitive Contracting

Mr. Porter began by explaining that a policy statement on competitive contracting was developed as a result of the HR 2005 legislation. He added that the state put into place a number of rules and regulations regarding contracting out, so it is important for us to have this policy in place. Mr. Porter explained that it is the intent of the university to maximize the utilization of services provided by civil service staff. Internal service departments have the right of refusal to all CWU work that can be performed in their work areas by existing staff and the opportunity to offer alternatives prior to the services going off campus to an outside vendor. Cabinet members suggested one revision to the proposed policy. The draft will be revised and forwarded to President´s Advisory Council for discussion soon.

II. At 9:00 a.m.: Sherer Holter and Staci Sleigh-Layman regarding Exempt Code Changes and Salary.com update

Ms. Holter explained that the Exempt Employee Association´s Code and Salary Committees have been working on revisions to the Exempt Code for the last year. Cabinet members reviewed and discussed the proposed changes. It was decided that all of the changes except for the section on salary/compensation would be forwarded to President’s Advisory Council (PAC) for discussion and then approval. The salary/compensation piece will be brought back to Cabinet at a later date. Once the revisions are approved by PAC, they will be submitted to Dr. McIntyre to forward to the Board of Trustees.

Ms. Holter announced that beginning May 1, New Employee Orientation will take place on a monthly basis for new exempt and civil service employees. The New Employee Orientation Manual and New Employee Information Guide were distributed for review. These documents will be available on line as well.

III. Action Items

1. Approval of cabinet minutes from 3.05.08 and 3.12.08
Motion to approve the cabinet minutes from 3.05.08 and 3.12.08 as presented by Dr. Street. Seconded by Dr. Tullos. No further discussion. Motion carried.

IV. Discussion Items

1. University Assessment - Dr. Street
Dr. Street distributed a document on University-Wide Assessment Measures. Cabinet members reviewed and discussed the document and were asked to submit other summary data to Dr. Street as soon as possible.

2. 2009-11 Capital & Operating Requests - Shelly Johnson, Ann Anderson, Bill Vertrees
Mr. Vertrees began by summarizing some of the history of the capital budget request. He added that a lot has happened in 90 days. Depending on what happens with Hogue, Samuelson, and some of the other smaller projects, priorities may change. The Hogue Hall options were reviewed and discussed. Cabinet members agreed unanimously on option 1-A. Samuelson Hall vs. Science Phase 2 options were reviewed and discussed as well. The priority order of the 10-year capital plan was distributed for review and discussion. Mr. Vertrees will come back in a month or so to discuss minor works with the group.

Ms. Johnson summarized the 2009-2011 Operating Budget Request. The group reviewed and discussed options. Ms. Johnson will revise the document and distribute to cabinet members later this week.

3. 2009 Annual Budget - Shelly Johnson
The 2009 annual budget was reviewed and discussed as well. The Budget Advisory Committee meets April 16, 2008 at 11:00 a.m. Ms. Johnson will rework the draft budget document and email it to cabinet members to review prior to next week´s meeting.

4. Engrossed House Bill 2641 - Shelly Johnson
Ms. Johnson explained that a preliminary draft of a performance agreement is due to the Governor by September 1.

5. AAC&U Representatives and Associates
Ms. Dawson will forward this document by email and ask cabinet members to respond as soon as possible.

6. The College Board - participation in 2008 elections for three different councils
Ms. Dawson will forward this document by email and ask cabinet members to respond as soon as possible.

7. Updates from Kim Loranz - item added to the agenda
Ms. Loranz reported that she is willing to attend Cabinet and/or PAC meetings weekly, monthly, or quarterly. Whatever the group would like her to do. Ms. Dawson will provide a list of the PAC and Cabinet meeting dates to Ms. Loranz so she can get these dates on her calendar. Once the group decides how often Ms. Loranz should attend these meetings, Ms. Dawson will let her know.

Ms. Loranz distributed a document that summarizes some of the key requirements of the Public Records Act (PRA) for cabinet members to review and discuss. This document is being provided as an informational item for cabinet members to share with employees in their divisions.

Ms. Loranz added that she is always available by phone or email, and she comes to campus once a week. Please contact Joanna Rois or Kim Dawson in the President´s Office for an appointment.

V. Executive Reports

No executive reports today.

VI. Progress Reports

1. Accreditation - Tabled until next meeting.

2. Enrollment Planning - Tabled until next meeting.

VII. Cabinet reports on community events and meetings attended

Tabled until next meeting.