Minutes

President´s Cabinet

Wednesday, April 23, 2008
8:30 a.m. - Barge 412

NOTE: The meeting will start in Barge 412 at 8:30 a.m. After the presentation on the Spanish web pages, we will move back down to Dr. McIntyre´s office.

Present: Jerilyn McIntyre, Wayne Quirk, Rich Corona, Charlotte Tullos, Libby Street

Guests: Jesse Days, Sherer Holter, Stella Moreno, Staci Sleigh-Layman, Leslie Webb

I. At 8:30 a.m.: Jesse Days, Michael Ervin, Stella Moreno, and Leslie Webb regarding Spanish Web pages

Ms. Webb began by explaining that they have been working on this project for over a year. We now have approximately 60 pages that have been translated by Dr. Moreno. Next steps include translating the Admissions Handbook and possibly seeing about students registering through a Spanish web page. As the site continues to grow, the advisory board will need input from Cabinet members on how far they want to take this. Dr. Moreno gave some background on some of the challenges she faced while working on this project. She added that translation is an art. She began reviewing, editing, and translating the top 25 pages in December 2007 and just finished the middle of April 2008. She tried to use the most generic words so that all Spanish audiences could understand the information. The entire process demanded a lot of time and observation. Dr. McIntyre thanked Dr. Moreno for all of her work on the project and added that she appreciated her sensitivity to the project. Mr. Days then previewed some of the web pages for Cabinet members. He added that CWU is the first of the public universities in Washington to have self-contained Spanish web pages. Cabinet members thanked the group for all of their hard work and agreed that the pages looked great. They unanimously agreed to go live with the pages as soon as possible.

II. At 8:50 a.m.: Staci Sleigh-Layman regarding CWU´s Affirmative Action Plan - follow up from March 12, 2008 presentation

The draft Affirmative Action Programs document was distributed for review and discussion as a follow up to the March 12, 2008 meeting. Some minor edits were made to the document. The Action Oriented Programs document was distributed as well. This document resides on the OEO web page and is also submitted to the Governor´s Affirmative Action Policy group. The group offered one suggestion to the initiatives page. This will be slightly reviewed. Otherwise the group agreed that the documents looks good.

III. Action Items

1. Approval of Cabinet minutes from April 9, 2008
Motion to approve the Cabinet minutes from April 9, 2008 as presented by Mr. Corona. Seconded by Dr. Tullos. No further discussion. Motion carried.

IV. Discussion Items

1. Enrollment planning
Dr. McIntyre began the enrollment discussion by distributing an article that asks the question - "What is really going on?" The group discussed several scenarios. Mr. Lundgren joined the group to discuss enrollment data. There is a clear trend to higher graduation rates. Far more students are graduating in four years, so our accountability is good. The group reviewed and discussed enrollment-planning strategies. Mr. Quirk reported that several things are in the works at the graduate level. Mr. Lundgren reported that according to John Swiney, WICHE´s are up. Dr. Tullos added that so far, we have admitted over 200 of these out of state students. Transfers are down, and freshmen numbers look good. Freshmen applications are up 250 from this time last year and freshmen admits are up 79 from this time last year. Paid deposits are down 150 from this time last year. Recruiters are continuing to visit high schools and are also making phone calls to admitted students who have not paid their deposits. Strategies will go forward immediately.

2. Budget planning
Cabinet members discussed budget planning. Dr. McIntyre reminded the group that budget requests letters are due to her by June 1, 2008.

3. Accreditation
Dr. McIntyre reported that Judy Yu asked to have an accreditation update at the Board of Trustees meeting on May 2. Dr. Quirk and Dr. Street will work on this presentation.

4. Board of Trustees agenda (item added to the agenda)
Ms. Miller joined the group to discuss the May 2 Board of Trustees agenda. The morning committee sessions and the regular meeting agenda were reviewed and discussed. 5. Combined Fund Drive Campaign Leader Dr. Quirk will talk with Geoff Foy to see if he would be willing to be CWU´s Combined Fund Drive Campaign leader this year.

6. Travel Policy - Dr. Street
Dr. Street distributed a draft travel policy that has been reviewed and discussed by a number of folks on campus. There are still some issues with the policy. Cabinet members were asked to share the document with folks in their divisions and send feedback to Dr. Street as soon as possible. The policy will go forward to PAC for discussion and approval soon.

V. Executive Reports

Provost/Senior Vice President for Academic Affairs:
Dr. Quirk reported that a proposal on payback options for the CWU Research Foundation (CWURF) is in the works. He added that Margaret Smith, Kim Loranz, and Kevin Kimball have reviewed the document. Dr. McIntyre suggested that she, Dr. Quirk, Mr. Corona, Mr. Kimball, Ms. Smith, and Ms. Loranz meet soon to discuss the proposal. Ms. Dawson will set up this meeting.

Vice President for Business and Financial Affairs and Interim Vice President for University Relations:
No report.

Vice President for Student Affairs and Enrollment Management:
No report.

Chief Planning Officer:
Dr. Street distributed the salary/compensation piece from the Exempt Employee Code for review and discussion. The group agreed on an option to forward to the Board of Trustees.

Administrative Operations Coordinator:
Ms. Dawson reported that there is a request from Katie Underwood to move the Spring Quarter Fireside Chat from May 5 to May 12. The new date worked for all Cabinet members. Ms. Dawson will get back to Ms. Underwood and let her know that the date change is fine.

President:
No report.

VI. Progress Reports

Accreditation and enrollment planning reports were moved to discussion items today. No other progress reports discussed today.

VII. Cabinet reports on community events and meetings attended

tem tabled until the next meeting.