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Wednesday, November 28, 2007
8:30 a.m. - Barge 314 (President´s Office)
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Charlotte Tullos, Paul Baker, Libby Street
Guests: Angela Beaudry, Sherer Holter, Staci Sleigh-Layman
I. At 8:30 a.m.: Sherer Holter, Angela Beaudry, Staci Sleigh-Layman regarding Recruitment Plan/Promotional policies
Ms. Holter explained that the proposed changes to the Scope of Search/Recruitment and Hiring Policy recommended at the last meeting have been incorporated into the policy. The policy will go to President´s Advisory Council December 5 for another review before final approval. The Exempt Professional Growth policy was also reviewed and discussed. It will go to the governing board of the Exempt Employee Association in January and then to President´s Advisory Council for discussion and final approval.
II. Discussion Items
1. Washington State Quality Award - Dr. Soltz
Dr. Soltz explained that every agency is required to submit the 2007 Lite (Assessment) Criteria. He added that the assessment level is the starting point for many organizations that are beginning to adopt and apply quality principles as defined by the Washington State Quality Award (WSQA) and Baldrige Criteria. It was decided that Dr. Street, Dr. Backlund, and Dr. Pellett will attend the upcoming training.
2. Funding for ergonomic seating - Dr. Street
Dr. Street explained that Doug Ryder raised an issue regarding funding for ergonomic seating. He is suggesting that with university wide support, his office could treat all state funded operations the same and meet their needs for seating replacement. Ideally, he´d like to offer chair replacements similar to the highly successful WIN/WIN computer replacement program. Dr. Soltz will follow up with Mr. Ryder and ask him to provide further data for the group before a decision will be made.
3. Short-term goals - Dr. Street
Dr. Street reminded the group of the short-term goals that were discussed at the fall cabinet retreat. Those goals include: enrollment, accreditation, integrated planning, bonding the residence hall, completing and furnishing Dean Hall, and improved internal communication.
4. Supplemental Budget Request - Dr. Street
The group reviewed and discussed the proposed 2008 Supplemental Operating and Capital Budget that will be going to the Board of Trustees on December 7, 2007.
5. HESA support - Dr. Street
Dr. Street explained that Senator Patty Murray´s office is asking for universities to endorse the Higher Education Sustainability Act (HESA) of 2007. The legislation addresses a pressing need for the cultivation of sustainability professionals through a $50 million university competitive grant program administered by the Department of Education. The group reviewed and discussed the draft. Dr. Street added that both Karen Bicchieri and Bill Vertrees have reviewed the document and think it´s a good thing to do. The group agreed. Dr. Street will draft the letter of support for the group to review.
6. Communication protocol - Dr. McIntyre
Dr. McIntyre reported that documents going to external audiences still have too many people reviewing and editing them. We need to narrow the gap on this process.
7. BOT planning - Dr. McIntyre
Judy Miller joined the group to review and discuss the December 7 Board of Trustees´ agenda. Some minor changes were made to the morning subcommittee meetings and to the regular meeting agenda. Ms. Miller will tweak the agenda and distribute the revised draft to the group later today.
8. Trustees meeting with Governor Gregoire - Dr. McIntyre
Dr. McIntyre reminded the group that she and all of the members of the CWU Board of Trustees will attend a meeting with Governor Gregoire on December 3.
9. Spheres of Distinction - Dr. Street
Dr. Street explained that a memo will be distributed to Spheres of Distinction Grant Recipients for 2006-07 and 2007-08 asking folks to submit a progress report to Dr. McIntyre by a certain deadline. The group reviewed and discussed the memo. The memo will be tweaked a bit and distributed to the appropriate recipients in the next week or so.
III. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Soltz reported that he is in transition mode. He has asked Wayne Quirk and Tracy Pellett to follow up on several items. His last few weeks on campus will be spent reviewing retention files. The summer session 2008 budget was approved at the Budget Advisory Council meeting yesterday. Dr. Soltz gave an update on the recent Development Priorities Committee meeting. The searches for the AVP for Faculty Relations and the Interim Dean of the College of the Sciences are progressing. There is a Faculty Development Day on Monday, December 3.
Vice President for Student Affairs and Enrollment Management:
Dr. Tullos distributed the 2004 & 2005 Graduating Senior Surveys. The data was reviewed and discussed. Letters went out to all high school counselors with an update on NCATE. CWU had five programs accepted by NASPA. Career Services had a record number of companies apply to come to the career fair. Transfer orientation for winter quarter was yesterday and it went very well.
Vice President for University Relations:
Dr. Baker gave an update on the 2008 commencement speakers. Congressman Doc Hastings has confirmed to be the east side commencement speaker. The West Side speaker is still up in the air. Alumni will have a link on their web page soon regarding the CWU wine label with Gamache Winery.
Vice President for Business and Financial Affairs:
Mr. Corona distributed an updated capital list. The group reviewed and discussed the list. Bill Vertrees will present on the capital list and give an update on Dean Hall at Cabinet on December 12.
Chief Planning Officer:
Dr. Street reported that the History Book will be sent to the printer later today. The search for the Director of the Office for Equal Opportunity will begin in January. The first Provost Search committee meeting is tomorrow. NWCCU accreditation is moving along.
President:
Dr. McIntyre summarized the recent Council of Presidents´ (COP) meeting. Several mail pieces were distributed for Cabinet members to follow up on. Dr. McIntyre added that guidelines and protocols for foundation card charges are currently being revised/drafted.
IV. Progress Reports
1. Accreditation - Dr. Street reported that NWCCU accreditation is moving along.
2. Enrollment Planning - Dr. Tullos reported that Student Affairs is preparing for their presentation to the Board of Trustees next week. Transfer orientation for winter 2008 was yesterday and it went well. Freshmen orientation for winter quarter is next week. Enrollment numbers look good. We are about even from this time last year.
V. Cabinet reports on community events and meetings attended
Dr. McIntyre: HECB Advisory Council meeting, AASCU meeting, Alumni donor/cultivation events in San Francisco and Seattle, Council of Presidents´ meeting, CWU football game
Dr. Soltz: Speaker at ODK Mocktail Party, HECB Advisory Council/Board meeting
Mr. Corona: Attended 2 CWU football games, Ellensburg Downtown Association meeting
Dr. Tullos: Economic Development Board Group, Ellensburg Development Group, United Way Board, Hospital Foundation Board, Headstart Board meeting, CWU football game
Dr. Baker: CWU Coaches Lunch
Dr. Street: P-20 Education Subcommittee meeting, 4-hour facilitation for Gallery One Board, CWU football game
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