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Wednesday, March 7, 2007
8:30-10:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Charlotte Tullos, Paul Baker, Libby Street, Karen Blair, Becky Watson, Leslie Webb, Pat Devlin, Shelly Johnson, Jadon Berry
Guests: Sherer Holter, Michael Jennings, Nancy Howard, & Carmen Rahm
I. At 8:30 a.m.: Sherer Holter & Michael Jennings - Update on Outside Employment Issues
1. Dr. Street began by explaining that some time ago it was decided that it might be good to have some sort of policy or procedure for reporting outside employment. Dr. Jennings gave some background on the proposed policy and offered suggestions for handling issues that may come up. Ms. Holter drafted a memo that will be distributed campus wide from Dr. McIntyre with the forms for each type of employee. Each division will review the policy and forms and send comments/suggestions to Dr. Jennings and Ms. Holter.
II. Action Items
1. Approval of PAC Minutes from 2/21/07
Motion to approve the PAC minutes from 2/21/07 as presented by Dr. Baker. Seconded by Dr. Tullos. No further discussion. Motion carried.
III. Discussion Items
1. Academic Assessment Committee - Dr. Soltz
Dr. Soltz explained that a new structure for this committee is being proposed. Members will be functional representatives (experts in their area) on this committee. The proposed new structure will go to Academic Affairs next week and will come back to PAC in April.
IV. For the Good of the Order
Sherer Holter, AVP for Human Resources:
No report.
Jadon Berry, ASCWU BOD President:
Mr. Berry reported that the auction for the Stevenson quintuplets was very successful. Today marks the official day of election season. Filing will begin spring quarter. The board of directors are concerned about all of the credit card solicitations that students receive, so Mr. Berry and Mr. Rosenberry will be meeting with Mr. Corona to discuss strategies for handling these solicitations.
Kim Dawson, Administrative Operations Coordinator:
No report.
Karen Blair, Chair ADCO:
Dr. Blair reported that the chairs are working on workload forms for this year and next. She added that this is a very busy time of the year for chairs.
Becky Watson, Director, Public Relations & Marketing:
Dr. Watson reported that the photo search engine is complete. She commended the student group who worked on this project. They did a great job. ITS is now working to get the program on line and accessible. Central Connections will be mailed March 15.
Leslie Webb, Chair, Diversity Council:
Ms. Webb reported that the State of Diversity Address is Monday, May 14 at 1:00 p.m. There is a meeting on Monday to discuss Phase II of the Spanish Language web pages. A Diversity Council publication has recently been developed and will be distributed campus wide soon.
Nancy Howard, Director, Office for Equal Opportunity:
Ms. Howard distributed a poster titled, "equality." The poster was designed to promote diversity and equal opportunity at Central Washington University. It has been very well received.
Pat Devlin, WFSE Union President:
No report.
Shelly Johnson, Director, Budget Planning:
Ms. Johnson reported that the budget office continues to work on fiscal notes.
Carmen Rahm, AVP for Information Technology Services:
Mr. Rahm reported that ITS staff has done a great job handling the daylight savings time issues. ITS is working with the Diversity Education Center on the Spanish Language web pages. The Student Technology Committee recently allocated $35,000 to replace laptops in the Library. The HR/SAEM PeopleSoft upgrade is going well. An executive team oversees the project and reports that we are still on schedule to go live in October. Over spring break, Barge Hall will become wireless. Mr. Rahm reminded everyone to checkout the information on the intranet regarding file sharing. The Chronicle of Higher Education recently had a front-page story about these same issues.
V. Executive Reports
1. Provost/Senior Vice President for Academic Affairs
Dr. Soltz reported that the second of three candidates for the AVP for Undergraduate Studies position is here this week. The goal is to have a person on board by July 1. The search committee for the Assistant to the Provost meets tomorrow. The committee hopes to have the position description posted soon. Dr. Soltz, Dr. Street, and Dr. Peichl attended the Northwest Commission on Colleges and Universities annual meeting last week. They received information on the new standards. Dr. Soltz attended the Higher Education Coordinating Board (HECB) last week. The HECB is beginning to update and review the Master Plan. The Board of Trustees meeting was last week at CWU-Wenatchee. Dr. Soltz attended the Association of Governing Boards (AGB) conference over the weekend. Dr. McIntyre, Judy Yu, Sam Kinzer, Patricia Notter and Judy Miller also attended.
2. Vice President for Business & Financial Affairs
Mr. Corona gave an update on the CWU tree plan. Several trees have recently been taken down, but will be replaced. An announcement explaining the full tree plan will be distributed campus wide soon. Facilities is also working to replace all of the clocks in university buildings to the type that can be centrally changed.
3. Vice President for Student Affairs & Enrollment Management
Dr. Tullos reported that we are up 134 fte for spring quarter. The housing numbers look good as well. She added that there are many activities going on this quarter.
4. Vice President for University Relations
Dr. Baker reported that the CWU Art Alumni Exhibition: Crossroads and Connections will show April 6-28, 2007 at both the Sarah Spurgeon Gallery and Gallery One. There will be an opening reception on April 6 at 6:00 p.m. at the Sarah Spurgeon Gallery. The Alumni Mariner's event is Wednesday, May 2. The Athletic Hall of Fame Banquet is Sunday, May 20 at 5:00 p.m.
5. Executive Assistant
Dr. Street reported that the Ailey II event was very successful. The performance was amazing. Jean-Michel Cousteau is coming up on April 4, followed by Bobby McFerrin on April 30. We have submitted two packets of information to our federal legislative consultants: the Wine Education Program and the Child & Family Learning Center. Steve DuPont, Katie Underwood, and Michael Bogatay are currently in Washington, DC lobbying for student aid. The Resource Directory is up and running. The travel policy will come back to this group in April.
6. President
Dr. McIntyre reported that the 10-year review for the Board of Trustees is coming up. She was able to discuss this process with several individuals at the recent Association of Governing Boards (AGB) conference.
VI. Information Items
1. Items for the University Bulletin, President's Report, Central Connections, and other publications
Announcement in bulletin regarding who was selected for Harvard MDP & Bryn Mawr Summer Institutes
Notice regarding illegal file sharing
Photo search engine
Students lobbying in Washington, DC
Athletic/academic awards
Central Transit update
VII. Old Business
No old business.
Wednesday, March 7, 2007
10:30 - Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Charlotte Tullos, Paul Baker, Libby Street
Guest: Shelly Johnson
I. Action Items
1. Approval of Cabinet minutes from 2/21/07
Motion to approve the Cabinet minutes from 2/21/07 as presented by Dr. Tullos. Seconded by Mr. Corona. No further discussion. Motion carried.
II. Discussion Items
Budget scenarios - Shelly Johnson
Ms. Johnson joined the group to discuss fiscal year 2008 budget planning. The group reviewed and discussed both the Governor's budget and the House of Representatives budget. The Senate budget is not out yet. The budget will be discussed further on March 28.
2. 2. Honorary degree update
The degree recipient for this year is unable to attend the ceremony due to being out of the country. The person will be asked to accept the award at next year's west side commencement ceremony.
3. 3. Climate commitment
Dr. McIntyre reported that she participated in a roundtable discussion at the recent AGB conference on climate commitment. It was a very interesting discussion.
III. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Soltz reported that the AVP for Undergraduate Studies candidates are very solid. He hopes to have a decision by next week.
Vice President for University Relations:
Dr. Baker reported that the HECB and COP have awarded us another Distinguished Professorship. Julie Cloninger is working on possibilities.
Vice President for Student Affairs & Enrollment Management:
Dr. Tullos reported that the AVP for Enrollment Management search is underway. Dr. Tullos encouraged folks to attend the First Amendment Workshop this Friday. The guest speakers coming in that day are great.
Vice President for Business & Financial Affairs:
Mr. Corona reported that there will be forums held on campus soon to discuss parking rate increases. Once the forums take place, this item will go to the Board of Trustees for final approval. Telecom rates will be going up as well.
Executive Assistant for Policy & Planning:
No further report. See report from PAC.
President:
No further report. See report from PAC.
IV. Progress Reports
1. Integrated planning
Dr. McIntyre reminded the group that integrated planning needs to be revisited. It will be discussed at the spring retreat.
2. Research Foundation
Dr. McIntyre reported that she would like to provide a packet of information to the trustees regarding the Research Foundation well in advance of the next board meeting.
V. At 11:30 a.m.: Ann Anderson (phone call) – Legislative Update
Ms. Anderson joined the group by phone to give an update on current legislative issues. Several bills that appear to be alive still were reviewed and discussed. She added that we should have more information soon regarding the capital list.
VI. Cabinet reports on community events & meetings
Dr. McIntyre: Board of Trustees meeting, AGB Conference, Ailey II
Dr. Soltz: Board of Trustees meeting, AGB Conference
Mr. Corona: Board of Trustees meeting, Ailey II
Dr. Tullos: No report
Dr. Baker: Board of Trustees meeting, Ailey II
Dr. Street: Board of Trustees meeting, Ailey II
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