Minutes

President’s Advisory Council

Wednesday, June 6, 2007
8:30-10:30 a.m. – Barge 412

Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Charlotte Tullos, Paul Baker, Libby Street, Rebecca Bowers, Becky Watson, Mark Lundgren, Judy Miller, Dave Heath, Leslie Webb, Jadon Berry, Melody Madlem

Guests: Sherer Holter, Carmen Rahm

Dr. McIntyre thanked members who are finishing their service on PAC for the year.

I. Action Items

1. Approval of PAC Minutes from 5.16.07
Motion to approve the PAC Minutes from 5.16.07 as presented by Dr. Soltz. Seconded by Dr. Bowers. No further discussion. Motion carried.

II. Discussion Items

1. Name change for the Psychology Clinic
Dr. Soltz explained that the counseling program committee has requested that the name of the psychology clinic be officially changed from Community Psychological Services Center (CPSC) to Community Counseling and Psychological Assessment Center (CCPAC). This change is necessary for CACREP accreditation. Dean Miller has approved this request. Dr. Soltz asked to move this item to action. Motion to approve changing the clinic name to Community Counseling and Psychological Assessment Center by Dr. Tullos. Seconded by Mr. Corona. No further discussion. Motion carried.

2. Update to the Initiation of General Education Requirement Changes (Part 5-10.42 of the Policies Manual)
Dr. Madlem explained that the senate endorsed this policy change and academic affairs council approved it as well on June 5, 2007. Dr. Soltz asked that this item be moved to action. Motion to approve the changes to Part 5-10-42 of the Policies Manual as presented by Dr. Madlem. Seconded by Dr. Soltz. No further discussion. Motion carried.

III. Information Item

1. PAC/Cabinet Summer Meeting Schedule
The PAC/Cabinet summer meeting schedule was distributed as an informational item.

IV. For the Good of the Order

Jadon Berry, ASCWU BOD President:
Mr. Berry reported that the current BOD officers are winding down for the year. The new board will be taking over soon.

Kim Dawson, Administrative Operations Coordinator:
No report.

Dave Heath, Interim Chair, Employee Council:
Mr. Heath reported that Rob Lowery was selected as the employee of the year. He will be recognized at Honors Convocation on Friday, June 8, 2007.

Becky Watson, Director, Public Relations & Marketing:
Dr. Watson reported that her department is focusing on media surrounding commencement this week. They will be doing several student-related stories.

Leslie Webb, Chair, Diversity Council:
Ms. Webb reported that the diversity council has its final meeting of the year today. The council is working on their end of the year report. Ms. Webb and Jesse Days have the Spanish websites ready to move forward.

Rebecca Bowers, Dean, College of Education & Professional Studies:
Dr. Bowers reported that the deans are winding down. The searches in all of the colleges and the Library are going well. The AFROTC Commissioning Ceremony is Saturday, and the Army ROTC Commissioning Ceremony is Friday morning. Education deans from all over the state will be meeting in Olympia next week. They will be discussing Washington Learns and how to incorporate it into curriculum. Tamara Downs, President of CWU’s EMT Club, will be presenting on CWU’s Paramedic Program at Rotary today.

Judy Miller, Board Secretary:
Ms. Miller reported that she is working on board details. The Board of Trustees meet on campus this Friday, June 8.

Melody Madlem, Chair-Elect, Faculty Senate:
Dr. Madlem reported that Don Nixon will be part of the senate executive committee next year. The assessment of academic administrators is wrapping up. Results will be distributed by the end of this week. A new minor in DHC has been approved.

Sherer Holter, AVP for Human Resources:
Ms. Holter reported that Human Resource folks are working on getting salary increases in place for July 1 and Sept 1.

Carmen Rahm, AVP for Information Technology Services:
Mr. Rahm reported that the HR/SAEM upgrade is going well. Informational sessions for the asset management program have occurred and went well. ITS has a very busy summer. They will be replacing computers in labs and classrooms, finishing up Farrell Hall re-networking and beginning Psychology, and doing several phone replacements and upgrades.

V. Executive Reports

Provost/Senior Vice President for Academic Affairs
Dr. Soltz reported that Honors Convocation is Friday, June 8 at 8:00 p.m. in McConnell Auditorium. The office of the provost and the faculty senate executive committee will be distributing an announcement soon for a new position titled General Education Program Coordinator. They hope to have a faculty member on board by September. Tracy Pellett, the new associate vice president for undergraduate studies, will be on campus in July. Carol Faltus joins the provost’s office on June 18 as the administrative assistant to the provost. The faculty collective bargaining agreement re-opens this month. Negotiations begin nnext week.

Vice President for Business & Financial Affairs
Mr. Corona reported that we have received the matching funds for the endowed professorship of construction management. The campus site and development committee will be recommending to permanently close Walnut Mall to vehicle traffic. Facilities management folks are working hard to make the campus look good for commencement.

Vice President for Student Affairs & Enrollment Management
Dr. Tullos reported that due to possible weather conditions on Saturday, there is a back up commencement plan in place. Freshmen admissions will close soon, but transfer admissions will remain open. Summer session numbers look great. CWU distributed $90 million in financial aid this year. John Swinney, the new associate vice president for enrollment management, will begin July 1. The new leadership transcript looks great.

Vice President for University Relations
Dr. Baker reported that sales for the new CWU license plate are very good. The campaign continues to move forward. A campaign update will be given to the Board of Trustees this Friday.

Chief Planning Officer
Dr. Street reported that the History Book is coming along. The goal is to have the book published in October. The alumni tracking group continues to work with the deans on issues. Next years executive interns will be selected today. The economic impact study is complete. The report has been summarized into a brochure that will be available soon.

President
Dr. McIntyre reported that this is a busy week. The annual faculty senate reception is today, the BOT meeting is Friday, and commencement activities begin Friday with Honors Convocation. Dr. McIntyre participated in a COP conference call yesterday. The group is planning for the supplemental session. Ann Daley, the executive director of the Higher Education Coordinating Board (HECB) visited CWU yesterday. It was a very productive meeting. The emergency preparedness task force gave an update to Cabinet members earlier this week. Communication continues to be the major focus of this group.

VI. Information Items

VII. Old Business

No old business.

Minutes

President’s Cabinet

Wednesday, June 6, 2007
10:30 – Barge 412

Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Charlotte Tullos, Paul Baker, Libby Street

Guests: Sherer Holter and Carmen Rahm

I. At 10:30 a.m.: Carmen Rahm & Becky Watson regarding the CWU Homepage.

Mr. Rahm explained that ITS and PR & Marketing have received a great deal of feedback regarding CWU’s homepage. When the group began their review of the homepage, they had several goals to keep in mind. Those goals included: to adhere to current graphic standards; efficient navigation; to reduce clutter, and to increase ADA compliance. Mr. Rahm presented a couple of mockups of the homepage. Cabinet members agreed that they like the concept and the design. The web development committee will move forward on the design and another mock up will be presented soon.

II. Action Items

1. Approval of Cabinet Minutes from 5.9.07 & 5.16.07 Motion to approve the Cabinet Minutes from 5.9.07 and 5.16.07 as presented by Mr. Corona. Seconded by Dr. Soltz. No further discussion. Motion carried.

III. Discussion Items

1. Executive Intern selections
The group discussed the executive intern positions and selected an intern for their division. The students will be notified of their positions this week.

2. Cabinet summer schedules
Summer Cabinet schedules were reviewed and discussed.

3. Summer Cabinet Retreat
Cabinet members agreed to an overnight retreat July 10-11, 2007. Ms. Dawson will contact Suncadia and Cave B Winery to see what is available.

4. BOT preparation
The Board of Trustees’ meeting agenda was reviewed and discussed.

IV. Executive Reports

Provost/Senior Vice President for Academic Affairs:
Dr. Soltz reported that the faculty merit process is complete. Letters will be distributed today or tomorrow. The FY07 high demand allocations were reviewed and discussed.

Vice President for Business and Financial Affairs:
Mr. Corona commended the NWCCU committee on the work they’ve done so far. The Ann Daley tour went well. Mr. Corona showed her Hogue and Flight Tech and explained the issues along the way. Mr. Corona and Dr. Tullos recently attended a facility assessment meeting regarding the SURC. It was a very good meeting. Some of the interesting facts from this meeting were that, so far, there have been 169,000 visits to the SURC and 1.1 million transactions in Dining Services.

Vice President for Student Affairs & Enrollment Management:
Dr. Tullos reported that Student Affairs has contracted with a company called “Student Voice” to look at assessment for standard three of the NWCCU accreditation. Dr. Tullos will get an update on the alcohol policy today and report back to the group soon.

Vice President for University Relations:
Dr. Baker gave an update on the campaign. Plans for the campaign are on schedule.

Chief Planning Officer:
Dr. Street reported that the campaign communication committee met yesterday. They developed four themes for the campaign: excellence, innovation, opportunity and personal touch. Dr. Street, Rich Corona, Bill Vertrees, Katrina Whitney, and Jan Bowers met recently with Kittitas County Head Start to discuss drafting a two-three-page prospectus regarding housing a head start facility on campus. The economic impact study will be featured in the next University Bulletin. The President’s on line bulletin board will be available soon.

President:
Dr. McIntyre summarized her recent conference call with COP. Cabinet members may be called upon to provide information to various legislative staff and committees. COP is in the process of developing a website.

V. Progress Reports

1. Chuck McIntyre Dr. McIntyre reminded Dr. Soltz and Dr. Tullos to review the data from Chuck McIntyre and get back to him so his services can be completed.

VI. Cabinet reports on community events and meetings attended

Dr. McIntyre: Rotary, 60th Anniversary Reception for Catholic Campus Ministry, Sousa concert, ACE achiever event, dinner with Lorinda Anderson and students, CAMP dinner, dinner with ASCWU BOD officers, meeting with Ellensburg City Council

Dr. Soltz: Rotary, HAAP banquet, ACE achiever event, meeting with Ellensburg City Council

Mr. Corona: Rotary, HAAP banquet, Ellensburg Downtown Association meeting, meeting with Ellensburg City Council, Sousa concert

Dr. Tullos: Ellensburg Chamber meeting, Economic Development Board executive committee, Ellensburg Downtown Association, Downtown Main Street event, meeting with Ellensburg City Council

Dr. Baker: Mariner’s game with Chamber, Scholarship lunch, Gallery One executive committee, First Friday Art Walk, meeting with Ellensburg City Council

Dr. Street: Sousa concert, Executive Intern dinner, meeting with Ellensburg City Council