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Wednesday, February 7, 2007
8:30-10:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Charlotte Tullos, Paul Baker, Libby Street, Rebecca Bowers, Jeffrey Dippmann, Karen Blair, Becky Watson, Shelly Johnson, Judy Miller, Jadon Berry
Guests: Sherer Holter
I. Action Items
1. 1. Approval of PAC Minutes from 1/17/07
Motion to approve the PAC Minutes from 1/17/07 as presented by Dr. Soltz. Seconded by Dr. Bowers. No further discussion. Motion carried.
II. For the Good of the Order
Judy Miller, Board Secretary:
Ms. Miller distributed several policies for review and discussion. The first item discussed was an addition to the non-discrimination policies pertaining students. The ASCWU Board of Directors submitted language to update this policy to clarify that the Departments of Aerospace Studies (Air Force ROTC) and Military Science (Army ROTC) comply with the Military Code of Conduct, which is sanctioned under federal law, so our university policy does not pertain to them. Dean Bowers distributed the U.S. Army's Code of Conduct for the group to review along with the policy change. It helps clarify why it is important to update this policy. Motion to approve the policy as two paragraphs without footnotes by Mr. Berry. Seconded by Dr. Soltz. No further discussion. Motion carried. The next item discussed was the suspended operations policy. This policy was revisited due to the fact that it was originally approved when Dr. McIntyre was not present. The group wanted to make sure that Dr. McIntyre agreed with the approval. The policy stands as previously approved. The book bundling policy was distributed for final approval. Mr. Corona explained that the Wildcat Shop is currently doing everything listed in this policy. Motion to approve the policy as presented by Dr. Tullos. Seconded by Mr. Berry. No further discussion. Motion carried. Ms. Miller explained that this will now go to the Board of Trustees for final approval. The final policy reviewed by the group was the fine and decorative art policy. Ms. Miller explained that Linda Marra has approved the guidelines. Motion to approve the policy as presented by Dr. Tullos. Seconded by Mr. Corona. No further discussion. Motion carried.
Shelly Johnson, Director of Budget Planning:
Ms. Johnson reported that the Budget Office is working on many fiscal notes and interviewing for the fiscal technician position in their area.
Jeffrey Dippmann, Chair, Faculty Senate:
Dr. Dippmann reported that the Board of Trustees approved the academic code at the December 8 board meeting. The section on department chairs was not approved. Consequently, the selection and evaluation of department chairs will follow the most recent past practice. The senate executive committee met with the Board of Trustees during lunch at their last meeting. It was a very useful meeting. The trustees asked the senate to present at the May meeting, so they are preparing for that. University standing committees and senate committees are almost entirely filled. The senate meets today. They are actively seeking volunteers for an ad hoc program review committee.
Rebecca Bowers, Dean, College of Education & Professional Studies:
Dr. Bowers reported that the assessment instrument for department chairs will be distributed to the Provost soon. Progress towards the College of Business AACSB accreditation is going well. NCATE accreditation looks good. The site visit is scheduled for May 5-9, 2007.
Becky Watson, Director, Public Relations & Marketing:
Dr. Watson reported that she is serving on an Ellensburg Community Health committee. They should have a communication plan available by June. The 2005 President’s Report received a CASE Bronze award. This is the first time in four years that we have received an award of this type.
Jadon Berry, ASCWU BOD President:
Mr. Berry reported that the Board of Directors are going on a retreat this weekend. They will be working on changes to their bylaws. Students are well represented in Olympia. Members of the BOD have been testifying regularly regarding our tuition waivers. The S&A committee is well underway and things are going well. CWU's Black Student Union will pay tribute to Harlem's legendary Apollo theatre by having "Showtime at the McConnell," on Friday, February 16 at 7:00 p.m. in McConnell Auditorium. Everyone is encouraged to attend. Central Transit is working very well. Stops are down to 15 minutes and two buses are now running during the lunch hour. The next Fireside Chat is Monday, February 12 at 8:00 p.m. in the SURC Pit. The ASCWU BOD is hosting a Basket Auction for the Stevenson Quintuplets on March 1, 2007 from 6:00-8:00 p.m. in the Student Union & Recreation Center Ballroom. This basket auction will benefit the Stevenson Scholarship fund for the five future wildcats.
Karen Blair, Chair, ADCO:
Dr. Blair reported that ADCO did not meet this month because of several deadlines that came up the end of January and beginning of February. Dr. McIntyre asked that the provost and the deans work with department chairs on revising some of these deadlines that occur all at once. Dr. Blair added that there are many searches underway in several departments.
Sherer Holter, AVP for Human Resources:
Ms. Holter reported that the PeopleSoft upgrades are still on track. There will be an email distributed soon asking for feedback on training needs. The Human Resources Customer Service Survey is on line for review.
III. Executive Reports
1. Provost/Senior Vice President for Academic Affairs
Dr. Soltz reported that he attended a HECB meeting recently where the accountability report was approved. Academic Affairs has updated their strategic action plan. Michael Ott was on campus January 30-31. It was a very successful event. Dr. Soltz recently attended the American Association of State Colleges & Universities (AASCU) winter meeting for Provosts. There was a great deal of discussion on aligning K-12 math with college expectations, cognitive on-line tutoring, and standardized testing. The search committee for the AVP for Undergraduate Studies is currently doing phone interviews. The committee hopes to bring 3-5 candidates to campus soon. Barbara Hodges has joined the College of Business as their External Relations Officer. Her last day in the Provost's Office is Thursday, February 15.
2. Vice President for Business & Financial Affairs
Mr. Corona reported that his area is very busy handling legislative issues and responding to inquiries. He thanked Shelly Johnson for all of her assistance keeping up on the fiscal notes and keeping everyone up to date. The Dining Advisory Committee met last night. They are assisting with feedback from the recent Dining Services Survey. An ice cream shop will be opening up soon in Holmes Dining Hall. There will also be a cooking show called, "Cooking with Casey" coming up in March. It will air on Channel 15. Mr. Corona distributed Business and Financial Affairs' quarterly newsletter, "Business Bits." He added that Sandy Colson has done a great job of putting this together. The newsletter can also be found on line at: https://www.cwu.edu/~bfa/.
3. Vice President for Student Affairs & Enrollment Management
Dr. Tullos reported that Student Affairs and Enrollment Management is working on retention issues. After fall quarter, many freshmen were placed on academic warning. These students are required to attend the Academic Recovery Program otherwise they receive holds on their student accounts. The program seems to be working very well. Freshmen applications for fall 2007 are up 536 from this time last year, so numbers are looking good. Dr. Tullos distributed The Bulletin of the Association of College Unions International. CWU's Student Union and Recreation Center is featured in this magazine.
4. Vice President for University Relations
Dr. Baker reported that the Arizona donor/alumni gatherings were very successful. The Alumni newsletter will be distributed soon.
5. Executive Assistant
Dr. Street thanked the vice presidents for getting their staff to test the Resource Directory. The goal is to have the directory available to the community very soon. The travel policy group is close to completion with their recommendations. They hope to bring the final document back to PAC soon. Dr. Street recently met with Tim Peckinpaugh, our federal legislative consultant. We will be going forward with three proposals this year: Wine Education Program, Cogeneration, and the Child and Family Learning Center. Spheres of Distinction proposals are due to the vice presidents by February 28. Dr. Street commended Dr. Bowers and Dr. Watson on the article that was in the bulletin regarding NCATE. It was very well written.
6. President
Dr. McIntyre commended Dr. Blair on her presentation at the alumni/donor cultivation event in Phoenix. It was very well received. Dr. McIntyre had dinner with Tim Peckinpaugh, our federal legislative consultant, last month to discuss our agenda for this year. Dr. McIntyre has been meeting with departments as a part of her "getting to know you" visits. This past week she met with the departments of Science Education and Sociology. With the flurry of activity in the legislature, Dr. McIntyre reminded the group that we should have a clear and consistent message in place. At the last Board of Trustees meeting, the "celebrations" centered on the Channel 15 folks. It was a nice celebration. Channel 15 is becoming a good resource.
IV. Information Items
1. Items for the University Bulletin, President's Report, Central Connections, and other publications
Follow up in Central Connections or the President's Report on the upcoming Asian Studies Development Program's 13th Annual National Conference in Seattle.
SURC Building Award
CASE Award
Geodesy Program/Project
Biodiesel stories
Chris Hull Mission story
Student representation in Olympia
V. Old Business
No old business.
Wednesday, February 7, 2007
10:30 - Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Charlotte Tullos, Paul Baker, Libby Street
I. Action Items
1. Approval of Cabinet minutes from 1/17/07
Motion to approve the Cabinet minutes from 1/17/07 as presented by Dr. Soltz. Seconded by Mr. Corona. No further discussion.
Motion carried.
II. Discussion Items
1. Summer Institutes of Higher Ed - reminder to notify nominees
Dr. McIntyre reminded the group that the nominees not selected for the summer institutes need to be notified.
2. VP appointments the weeks Dr. McIntyre is traveling
Dr. McIntyre explained to the group that during the weeks she is traveling, weekly vice president appointments might be shortened to 30 minutes or cancelled altogether.
3. Update on Rob McKenna visit - May 30, 2007
Dr. Soltz will find a morning Law and Justice class for A.G. McKenna to attend, Dr. McIntyre will meet with him from 2:00-3:00 p.m., and Cabinet members will be available to meet with him between 3:00-5:00 p.m. that afternoon. Ms. Dawson will schedule this time on Cabinet members' calendars and notify Kim Loranz with the plans.
4. Jefferson Award nomination form
The group agreed to nominate Ruth Harrington for this award. Dr. Street will draft the nomination and share it with the group before submitting it on February 22, 2007.
5. Cabinet Retreat Agenda
The Cabinet Retreat agenda was reviewed and discussed. The retreat will be Wednesday, February 14, 2007 at the President’s Reception Center from 8:30 a.m. – 4:00 p.m.
III. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Soltz reminded the group that there is a Friday Fest this Friday, February 9 at 5:00 p.m. at Grupe Center. Ann Daley has been appointed as the Interim Executive Director of the Higher Education Coordinating Board (HECB).
Vice President for Student Affairs & Enrollment Management:
Dr. Tullos reported that staff members from Human Resources recently presented information about CWU's hiring process at the Student Affairs and Enrollment Management director’s meeting. It was very useful information and she suggested the rest of the divisions have this presentation as well. There is another Enrollment Summit next week. Parent's weekend is scheduled for Mother's Day weekend.
Vice President for University Relations:
No further report. See report from PAC.
Vice President for Business and Financial Affairs:
No further report. See report from PAC.
Executive Assistant for Policy and Planning:
Dr. Street distributed the Writer's Pool applicants. Vice presidents were asked to get back to Dr. Street with their top candidates.
President:
Dr. McIntyre gave some background on several bills that are currently being discussed by the Council of Presidents.
IV. Progress Reports
1. Travel Policy
The ad hoc travel policy committee met yesterday and will bring the revised policy to PAC for review on February 21.
2. Outside Employment issues
This issue will come back to Cabinet at the end of February.
3. Honorary Degrees (suggested names of degrees)
Dr. McIntyre asked if we decide to give an Honorary Baccalaureate Degree, what title should be used? Dr. Soltz asked if the Baccalaureate Degree reference could be taken out of the policy. The group agreed that an Honorary Masters is what we really want to grant individuals. Dr. Soltz will discuss this issue with the deans and get suggestions on the titles for adding a Business and an Educational Honorary Masters Degree.
4. Planning for High Demand Proposals
The group discussed strategies for planning for the high demand proposals.
5. Campus Communication Plans
Dr. McIntyre reiterated the fact that we need to have communication plans in place for any and all issues.
V. At 11:30 a.m.: Ann Anderson (phone call) - Legislative Update
Ms. Anderson joined the group to give a legislative update for the week. Dr. Soltz will attend the House Higher Education Committee meeting next Thursday, February 15 to testify on HB 1385 (Implementing a strategic direction for higher education).
VI. Cabinet reports on community events & meetings
Dr. McIntyre: Cabinet dinner, Rotary, Board of Trustees dinner and board meeting, Men's and Women's Basketball doubleheaders Thursday and Saturday nights - CWU vs. Western and CWU vs. Northwest Nazarene, "Getting to know you" visits in Science Education and Sociology
Dr. Soltz: Cabinet dinner, Board of Trustees meeting
Mr. Corona: Wildcat Basketball games, Cabinet dinner, Board of Trustees meeting, Rotary
Dr. Tullos: Cabinet dinner, Board of Trustees meeting
Dr. Baker: Ellensburg Chamber of Commerce committee meeting, Scholarship Luncheon, Gallery One committee meeting, Cabinet dinner, Board of Trustees meeting
Dr. Street: Cabinet dinner, Board of Trustees meeting
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