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Wednesday, October 4, 2006
8:30-10:30 a.m. - Barge 412
Present: Jerilyn McIntyre, Rich Corona, Charlotte Tullos, Paul Baker, Wayne Quirk, Libby Street, Rebecca Bowers, Karen Blair, Jeffrey Dippmann, Carmen Rahm, Becky Watson, Shelly Johnson, Staci Sleigh-Layman, Jadon Berry, Judy Miller
Guests: Nancy Howard, Sherer Holter, Kevin Kimball
I. Action Items
Approval of PAC Minutes from 9/20/06
Motion to approve the PAC minutes from 9/20/06 as presented by Dr. Baker. Seconded by Dr. Tullos. No further discussion. Motion carried.
Approval of department name change: Flight Technology to Department of Aviation
Dr. Bowers gave some background on the proposed name change. It was suggested that this item be brought back October 18 for final approval.
II. Discussion Items
1. Payments to Nonresident Aliens Policy
Kevin Kimball explained the background on this policy. Basically, CWU must have a policy in place that states we will comply with all applicable U.S. tax laws and regulations when classifying and withholding taxes related to payments made to or on behalf of a nonresident alien. He added that his department is receiving extensive training on these laws and regulations. Mr. Kimball also stated that he is working with Michael Launius on issues related to International Studies and Programs. Dr. McIntyre urged that this issue be researched in depth before a decision is made. Kim Loranz will also be asked to review this policy. It will come back for further discussion at a later date.
2. Scope of Search Policy
Ms. Holter gave some background on this policy. Dr. Bowers added that the deans drafted a memo to President's Advisory Council members requesting that the university take a broader look at the role of the Office for Equal Opportunity and Human Resources to ensure that a diverse, qualified candidate pool is available for all searches. Dr. Street moved to approve the policy as presented. Seconded by Ms. Sleigh-Layman. No further discussion. Motion carried. Abstentions Dr. Tullos and Dr. Bowers. Dr. Street then suggested that a task force be formed to answer the questions posed by the deans. Dr. McIntyre will report back on the task force at the October 18 PAC meeting.
3. Summer Session workgroup recommendations & proposed calendar
Dr. Quirk began by explaining that the Summer Session Advisory Board met during the 2005-06 academic year to examine ways to change summer session to better meet the needs of students. The advisory board considered results from the summer session student survey conducted by Continuing Education in winter 2006 as well as the input from group members and other faculty. Based on the advisory board's work, a separate workgroup was formed in July 2006 and charged with drafting a plan to recommend ways to improve summer session with respect to the structure of summer session, adjusting course offerings to better align with students needs, and ways to increase financial aid. Dr. Quirk then summarized the advisory board's suggestions. This item will be on the agenda for final approval October 18.
III. For the Good of the Order
Judy Miller, Board Secretary:
Ms. Miller distributed several WAC changes for approval. These changes were reviewed and discussed by the group at the last meeting. Motion to approve the Library policy changes as presented by Mr. Corona. Seconded by Dr. Bowers. No further discussion. Motion carried. Motion to approve the changes to the Payment of Charges WAC as presented by Mr. Corona. Seconded by Dr. Bowers. No further discussion. Motion carried. Motion to approve changes to the parking and traffic regulations as presented by Mr. Corona. Seconded by Dr. Bowers. No further discussion. Motion carried. Motion to approve changes to the Student Records WAC with one minor edit by Dr. Street. Seconded by Mr. Corona. No further discussion. Motion carried. Ms. Miller reminded the group that the Board of Trustees meeting is this Friday, October 6.
Becky Watson, Director, Public Relations & Marketing:
Dr. Watson reported that the CWU-Wenatchee Grand Opening is October 17 at 1:00 p.m. The Op-Ed with President McIntyre and President Richardson will appear in the Wenatchee World October 10. The Washington State Supreme Court Justice visit is October 18. Public Relations and Marketing is gearing up for the Battle in Seattle on October 21 and Homecoming Week, October 30-November 4.
Shelly Johnson, Director, Budget Planning:
Ms. Johnson reported that her department continues to respond to inquiries from staff at the Office of Financial Management (OFM).
Carmen Rahm, AVP for Information Technology Services:
Mr. Rahm reported that the University Information Technology Advisory Committee will meet October 19. He is still waiting for a couple of members to be appointed to the committee. October is National Cyber Security Awareness month. ITS is implementing some big security changes as of November 10. Mr. Rahm will be attending the EDUCAUSE conference next week.
Staci Sleigh-Layman, Chair, Exempt Employee Association:
Ms. Sleigh-Layman reported that the next Exempt Employee Association meeting is October 19. The Ad Hoc EEA Review Committee will propose a change to the structure of the EEA to provide a more representative form of governance. A vote will be taken on this proposal in late October.
Rebecca Bowers, Dean, College of Education & Professional Studies:
Dr. Bowers reported that the deans are working on merit criteria and standards and Spheres of Distinction proposals. She added that the NCATE review is going very well.
Karen Blair, Chair, ADCO:
Dr. Blair reported that ADCO met Monday and was well attended. Dr. Quirk presented the summer session workgroup recommendations and proposed calendar. He also explained the process for obtaining faculty development funds. ADCO formed a subcommittee to follow up on conversations with the Provost on staff title changes. The group also discussed formulas for chair compensation and release time.
Jadon Berry, ASCWU BOD President:
Mr. Berry reported that student representation on university standing committees is at the highest it has even been. Approximately 72% of committees now have student members. CWU Fred Meyer Night was a huge success. Fred Meyer reported sales of $214,000 from the event. Mr. Berry stated that one of the BOD's goals this year is to boost school spirit. They are working with the pep band on issues and have even arranged some training for Wellington. The "Business After Hours" event with the Ellensburg Chamber of Commerce was also was a huge success. Approximately 60 Ellensburg businesses participated. The BOD members are working with the Washington Student Lobby on childcare issues.
Jeffrey Dippmann, Chair, Faculty Senate:
Dr. Dippmann reported that Faculty Senate has its first meeting of the academic year today. The meeting will focus on introductions and preliminary discussions. Faculty Senate and the UFC hosted a joint reception for newly tenured faculty on September 22. The first faculty forum to discuss the academic code was Monday. Discussions were good. Two more forums are scheduled.
IV Executive Reports
Provost/Senior Vice President for Academic Affairs
Dr. Quirk reported for Dr. Soltz. He stated that his office is working with the County on an interagency agreement for the Gladmar Park Living Laboratory proposal. This could be a great opportunity for our students to have some hands on training in an area that is close to campus.
Vice President for Business & Financial Affairs
Mr. Corona reported that the student refund process went very well. We processed about 20 million dollars in financial aid. Mr. Corona complimented all the folks in financial aid and student financial services for a job well done during a hard time. The Dining Services venues are all doing well.
Vice President for Student Affairs & Enrollment Management
Dr. Tullos reported that yesterday was the 10th day freeze. Enrollment numbers look good. We are up 39 freshmen and 30 graduates. The University Center numbers look good as well. CWU-Des Moines had the largest growth. FTE at the University Centers is at 1284 fte and on campus FTE is at 8434. Dr. Tullos commended the admissions and registrar staff for a job well done.
Vice President for University Relations
Dr. Baker reported that over the next couple of weeks there are several events planned. Public Relations and Marketing is doing a lot of promotion for the Battle in Seattle. Billboards are strategic located on the west side and newspaper and radio ads are running. Development will host a couple of cultivation events in the suites during the football game. The search for the Director of Alumni Relations is underway. Dr. Quirk is chairing the committee. Phone interviews begin next week.
Executive Assistant
Dr. Street reported that the University Planning Forum is October 18 from 1:00-3:00 in Grupe Center. The next event in the Performing Arts and Presidential Speaker Series is the Seattle Symphony. They will perform in the Music Building Concert Hall October 19 at 7:00 p.m. Dr. Street also reminded the group that Dr. Karen Blair will present on her History Book project as part of the College of Arts and Humanities Speaker Series on October 10.
President
Dr. McIntyre reported that she presented on CWU's operating and capital budget requests at the HECB meeting last week. She added that Dr. Soltz, Bill Vertrees, and Ann Anderson accompanied her at the meeting. The presentation went very well. Several legislative dinners have been scheduled for Dr. McIntyre to host.
V. Information Items
1. University Bulletin items
Grants received.
VI. Old Business
No old business.
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