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Wednesday, May 3, 2006
8:30 a.m. 10:30 a.m.- Barge 412
Dr. Soltz will preside until Dr. McIntyre returns from Seattle.
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Charlotte Tullos, Paul Baker, Libby Street, Meghan Miller, Carmen Rahm, Michael Ogden, Becky Watson, Shelly Johnson, Judy Miller
Guest: Jeffrey Dippmann
I. Action Items
1. Approval of PAC Minutes from 4/5/06
Motion to approve the PAC minutes from 4/5/06 as presented by Dr. Baker. Seconded by Mr. Corona. No further action. Motion carried.
II. Discussion Item
1. Recommendation to eliminate the Media Equipment and Technology Committee – Dave Soltz
Dr. Soltz explained that now that capital and operating funds are available on a regular basis for classroom technology, there is no need for the Media Equipment and Technology Committee to meet. The purpose of the committee has been accomplished. Motion to move this item to action and approve as presented by Mr. Corona. Seconded by Dean Miller. No further discussion. Motion carried. Dr. Ogden abstained.
III. For the Good of the Order
Meghan Miller, Dean, College of the Sciences:
Dean Miller reported that all of the deans are working on faculty workload assignments.
Shelly Johnson, Director, Budget Planning:
Ms. Johnson reported that the supplemental capital budget passed. The operating budget has been posted but not approved.
Judy Miller, Board Secretary:
Ms. Miller distributed the Scope of Search for New & Vacant Positions (Part 2-2.55). She explained that the proposed changes basically implement what the current practice is. The group provided feedback. This policy will come back at a later date for final approval. Ms. Miller will invite Sherer Holter and Nancy Howard to attend the meeting next time this item is discussed to answer any questions that may come up. Graduation, application, and transcript fee revisions are going to the Board of Trustees this week for discussion. Ms. Miller explained that President's Advisory Council is required to review these fees and approve forwarding them to the Board. Motion to approve forwarding the graduation, application and transcript fee revisions to the Board of Trustees by Dr. Street. Seconded by Dean Miller. No further discussion. Motion carried.
Kim Dawson, Administrative Operations Coordinator:
Ms. Dawson reminded the group of the Annual Retiree Reception on May 17 at 3:00 p.m. in Barge 412.
Carmen Rahm, AVP for Information Technology:
Mr. Rahm reported that the FMS upgrade is coming up. The old system will be taken offline on May 12 and will be down for 10 days. Emergency procedures are in place. A website is currently being developed to track how the migration is going. Training for the FMS upgrade is underway. The Desktop Upgrade (Win Win) project is going very well. This is strictly a replacement project. Departments have been very complimentary of the program. The Student Technology Committee will finalize technology grant recipients today and these will be announced on Friday.
Michael Ogden, Chair, Faculty Senate:
Dr. Ogden reported that Faculty Senate meets today. The final exam policy has been forwarded to Academic Affairs Council and will come to PAC for approval soon. Greg Cant is stepping down as Faculty Senate Chair Elect due to restructuring in his department. The executive committee will be seeking approval for the appointment of Jeffrey Dippmann as the Chair Elect at today's meeting. The Faculty-Administration Joint Work Group has been formed. The committee meets for the first time next week.
Jeffrey Dippmann:
Dr. Dippmann was introduced. He is a Professor of Philosophy and has been here at CWU for six years. He added that he is looking forward to this new role next year.
Becky Watson, Director, Public Relations & Marketing:
Dr. Watson reported that she took part in a pandemic flu exercise in the community with Bob Trumpy and Bill DeHaven. She presented the same exercise to her staff to test the university emergency communication plan. She added that it was a great learning experience.
IV. Executive Reports
1. Provost/Senior Vice President for Academic Affairs
Dr. Soltz reported that the current focus in Academic Affairs is working on faculty workloads. The Spheres of Distinction RFP has been distributed to all faculty. The review of tenure and promotion files is close to completion. Dr. Soltz attended the Northwest Academic Forum last week in Bozeman, MT. One major focus of this conference was internet-based collaboration. They also discussed regional policy issues and regional commonalities. The Board of Trustees' subcommittee meetings on May 5 will all be held in the new Student Union & Recreation Center.
2. Vice President for Business & Financial Affairs
Mr. Corona reported that he, Bill Vertrees, Bill Yarwood, Dr. McIntyre, and David Smith attended a ceremony last night to accept an award that CWU received from the State of Washington Department of Archaeology & Historic Preservation. CWU received the 2006 State Historic Preservation Officer's Award for Special Achievement in Stewardship. Margaret and Colin Condit and Fennelle Miller and Joe Bach, who nominated CWU for this award, also attended the ceremony. Mr. Corona distributed a proposed policy to restrict vehicle traffic on university malls. The Campus Site and Development Committee drafted the policy in response to concerns from the university community regarding what they perceive as excessive vehicle use of the campus mall system. The university will begin testing this policy in June 2006 and Mr. Corona will update Cabinet periodically. Mr. Corona commended everyone working on the Student Union & Recreation Center move. Dining Services will be hosting a "Cinco de Mayo" dinner tomorrow night, May 4, in the new Holmes Dining Hall located in the Student Union & Recreation Center.
3. Vice President for Student Affairs & Enrollment Management
Dr. Tullos reported that Student Affairs & Enrollment Management and University Relations hired Victor De Los Santos, as their development officer. Admissions applications are still down statewide. We recently received test scores from the last two SAT tests and this allowed additional offers for admissions to be made. Housing applications for 2006-07 are up. May 21-26 is Disability Awareness week. Several activities are planned for this week. One major event of the week is Kay Redfield Jameson's keynote address, "Creativity and Madness," at 7:00 p.m. on May 22.
4. Vice President for University Relations
Dr. Baker reported that a Scholarship policy has been drafted and will be coming to President's Advisory Council soon for review and discussion. Representative Hans Dunshee has agreed to be the Westside Commencement Speaker. There is an Alumni event in Walla Walla on May 25 at the Marcus Whitman Hotel.
5. Executive Assistant
Dr. Street reported that the Synthesizing Committee has completed their work and has submitted goals and subsidiary goals to Cabinet members for review. Cabinet members will now provide feedback. Proposals for Spheres of Distinction are due to division heads by May 15. You can request base or one-time money or both.
6. President
No report. Did not make it back from Seattle in time for President's Advisory Council.
V. Information Items
1. University Bulletin items
Honorary Degree Recipient - Leroy Werkhoven
Civil Service Employee of the Year
Distinguished Professors (announce after Board of Trustees' meeting)
One Book, One Campus Project
VI. Old Business
No old business
Wednesday, May 3, 2006
10:30 a.m.- Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Charlotte Tullos, Paul Baker, Libby Street
I. At 10:45 (Hebeler Hall, second floor conference room) – Cabinet photo shoot with Rich Villacrees
II. Action Items
1. Approval of Cabinet minutes from 4/5/06
Motion to approve the Cabinet minutes from 4/5/06 as presented by Dr. Street. Seconded by Dr. Soltz. No further discussion. Motion carried.
III. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Soltz reported that implementation of the faculty collective bargaining agreement is a major focus in Academic Affairs. The division is currently working on faculty workload assignments. The Faculty-Administration Joint Work Group has been named and will have their first meeting next week. Dr. Soltz is also focusing on promotion and tenure decisions.
Vice President for Business & Financial Affairs:
Mr. Corona reiterated that the Historic Preservation Award ceremony in Olympia last night was a wonderful event.
Vice President for Student Affairs & Enrollment Management:
Dr. Tullos reported that the new development officer for University Relations and Student Affairs and Enrollment Management, Victor De Los Santos, will begin May 15.
Vice President for University Relations:
Dr. Baker reported that Jim Armstrong, Interim Director of Alumni Relations, was introduced at the Alumni Board meeting last week.
Executive Assistant for Policy and Planning:
Dr. Street gave an update on federal legislative proposals that are being tweaked by Preston Gates. A "thank you" lunch for the Synthesizing Committee is currently being planned.
President:
Dr. McIntyre explained that the spheres of distinction proposals should be included with each division's regular budget request letters. The Board of Trustees' subcommittee meeting logistics were reviewed discussed.
IV. Old Business
No old business
V. Cabinet reports on community events & meetings
Dr. McIntyre: Hospital Foundation Fundraiser, Historic Preservation Award ceremony, lunch with Christine Day, Rotary, Chamber Choir and Orchestra Concert, Videmus Series Host, dinner with Nadine Romero
Dr. Soltz: Northwest Academic Forum in Montana
Mr. Corona: Hospital Foundation Fundraiser, Rotary, Historic Preservation Award ceremony
Dr. Tullos: Hospital Foundation Fundraiser, Economic Development Board meeting
Dr. Baker: Hospital Foundation Fundraiser, Alumni Association Board, Chaired Kiwanis Club nominating committee
Dr. Street: Hospital Foundation Fundraiser, Accreditation visit at Nevada State College, Videmus Series, Chamber Choir and Orchestra Concert
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