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Wednesday, January 18, 2006
8:30 a.m. 10:30 a.m.- Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Paul Baker, Charlotte Tullos, Shelly Johnson, Leslie Webb, Becky Watson, Meghan Miller, Tony Aronica, Michael Ogden, Judy Miller, Nancy Howard
Guests: Jackie Johnson, Career Services, Sherer Holter, AVP for Human Resources, Scott Leadingham, Executive Intern/President's Office, Jadon Berry, ASCWU BOD VP Equity & Community Service, Pat Lewis, Observer Reporter
I. At 8:30 a.m.: Jackie Johnson regarding Career Counseling Fee for Non-CWU Students
Ms. Johnson began by explaining that Career Services has traditionally offered career counseling to community members at no charge in the spirit of recruitment and building community relations. The types of services offered include: interpretation of the Strong Interest Inventory and TypeFocus and information concerning resume and cover letters, interviewing techniques, life-coaching, job search, major selection, and matching interests and abilities to career path. During the 2004-2005 academic year, Career Services counseled approximately 40 community members, averaging two sessions per person. Given that Career Services is primarily state-funded, it is the legal opinion of Teresa Kulik, Senior Assistant Attorney General, that this practice of offering free services to community members is not in compliance with state regulations. Ms. Kulik has recommended that Career Services immediately implement a process to charge community members for these services. For the sake of this proposal, community members could be defined as: residents of Kittitas County, high school students, and graduates and non-graduates of other in-state and/or out-of-state institutions. There will be no charge for currently enrolled CWU students, CWU alumni, CWU faculty and staff, and CWU students who have taken a one-quarter leave of absence during the academic year (excluding summer). Dr. Baker suggested that alumni be defined in this policy. Ms. Johnson will work with Dan Jack to incorporate a statement defining alumni in this policy. Ms. Johnson added that once PAC approves this policy, implementation and advertising will begin immediately. Motion to approve this policy with the alumni definition added by Dean Miller. Seconded by Mr. Corona. No further discussion. Motion carried. Dr. Ogden abstained.
II. At 9:00 a.m.: Introduction of Sherer Holter, AVP for Human Resources
Mr. Corona introduced Sherer Holter. She has been on campus since January 1. She comes to us with an extensive background in Human Resources. She has 25 years of experience in Human Resources. Ms. Holter stated that she is delighted to be here. She is currently in the process of meeting with departments and getting feedback on HR issues
III. Action Items
1. Approval of PAC Minutes from 1/4/06
Motion to approve the PAC Minutes from 1/4/06 as presented by Dr. Ogden. Seconded by Dr. Soltz. No further discussion. Motion carried.
2. Approval of the Institutional Animal Care and Use Policy (Part 2-1.2) & the Use of Animals in Research and Testing Policy (Part 2-2.37)
Dr. Soltz explained that this group saw this policy two weeks ago. Some editorial and wording changes were made to the draft. Motion to approve the Institutional Animal Care & Use Policy (Part 2-1.2) and the Use of Animals in Research and Testing Policy (Part 2-2.37) as presented by Dr. Soltz. Seconded by Dean Miller. No further discussion. Motion carried.
IV. For the Good of the Order
Shelly Johnson, Director, Budget Planning:
Ms. Johnson reported that the Budget Office is currently working on fiscal notes for various bills and wrapping up the OFM salary data transmission.
Leslie Webb, Co-Chair, Diversity Council:
Ms. Webb stated that she is working on a spending protocol for the Diversity Council commissions. The first Diversity Council meeting this quarter is January 30.
Michael Ogden, Chair, Faculty Senate:
Dr. Ogden reported that the Senate meets today. The Film and Video Studies Program is coming up for a vote. He added that the Senate is currently formulating the committees for the Distinguished Professor Awards.
Nancy Howard, Chair, Exempt Employees Association:
Ms. Howard reported that the EEA subcommittees are all working on various issues. The salary committee will be presenting the proposed salary changes to exempt employees in Academic Affairs soon. The EEA bylaws are also being revised and will be presented to the organization later this quarter. On another note, Ms. Howard encouraged everyone to visit the Diversity Training Initiative website. You can access the site by clicking on the red “D” icon on the CWU homepage and then click on Diversity Training Initiative or the direct URL is: http://www.cwu.edu/~cwu_diversity/training_initiative.html
Tony Aronica, ASCWU BOD President:
Mr. Aronica reported that the S&A committee funded the Readership Program through next academic year. The Daily Record, Seattle PI, and Seattle Times will all be delivered to various places on campus. Several BOD members are working with Rich Corona and Rob Borngrebe on Dining Services issues. A series of forums have been organized for students to learn about next year’s meal plans. The BOD is launching a fairly creative recycling campaign. Stay tuned for more information on this issue.
Kim Dawson, Administrative Operations Coordinator:
No report.
Judy Miller, Board Secretary:
Ms. Miller explained that she was bringing forward several policies for discussion today. The first proposal is a revision in the advertisement section of the Drug and Alcohol Policy (Part 2-2.13.1.6). The group asked to see what the state law says before approving this change. Ms. Miller will bring a copy of the state law to the next meeting and this policy will be examined further. Human Resources forwarded suggested changes to the Distinguished Service Recognition Policy (Part 2-2.12), Surviving Spouse Privileges (Part 2-2.34), and Use of University Voice Mail policy (Part 2-2.50). Basically the suggested changes are to clarify titles of recognition for exempt and civil service employees. Ms. Miller will work with Sherer Holter in Human Resources regarding these proposed changes and bring it back to PAC soon. Tracy Terrell, Registrar, asked that the Tuition and Fee Payment Policy be brought forward for PAC to review. The process of dropping students for nonpayment of tuition has become a very labor-intensive process for financial aid, student accounts, and registrar, especially when 75% of the students are reinstated. The proposal is to not withdraw the students from their courses, but rather put a hold on their account and notify them through their CWU email account. The only issue raised by the group was that many students use hotmail accounts as opposed to their CWU account. Ms. Miller will discuss this issue with Tracy Terrell and bring the policy back to the group for final review next time. The membership to the Art Selection & Permanent Collection Committee was brought forward with a title change. Motion to approve the Art Selection and Permanent Collection Committee membership as presented by Mr. Corona. Seconded by Dean Miller. No further discussion. Motion carried. Margaret Smith submitted a few changes to the Whistleblower Policy. These were editorial changes only. Motion to approve the Whistleblower Policy as presented by Dr. Tullos. Seconded by Mr. Corona. No further discussion. Motion carried. The Board of Trustees agenda is being compiled this week and agenda items are due to Ms. Miller by tomorrow, January 19.
Meghan Miller, Dean, College of the Sciences:
Dean Miller reported that the catalog deadline for next year is coming up so all of the deans are gearing up for that. The curriculum package for the American Indian Studies minor will be submitted this week. The deans are all working on development and are revising college level case statements to be in line with the comprehensive campaign.
Becky Watson, Director, Public Relations & Marketing:
Dr. Watson reported that she is moving forward with the university communication plan. She is currently compiling information on external and internal communications. Rich Villacrees, University Photographer, will be moving into the Public Relations and Marketing suite next week.
V. Executive Reports
1. Provost/Senior Vice President for Academic Affairs
Dr. Soltz reported that the Academic Affairs Strategic Planning group met last week and reviewed feedback from Faculty Development Day. The One Book, One Campus project is moving forward. The committee will be meeting next week. Dr. Soltz has been traveling to and from Olympia several times a week lately. The provosts met last week and then also met yesterday with key legislators and HECB members to discuss accountability measures.
2. Vice President for Student Affairs & Enrollment Management
Dr. Tullos reported that the on campus commencement ceremonies have been set. The first ceremony, which will include COB & CEPS graduates, will be from 9:30-11:00 a.m. The second ceremony, which will include COTS, CAH, & General Studies graduates, will be from 1:00-2:30 p.m. Douglas Honors College students have the option to attend the ceremony of the college their major is in. Today is the 10th day freeze, so final enrollment numbers will be available soon. Dr. Tullos reminded the group that Step Afrika will perform in McConnell Auditorium on Monday, January 23 at 7:00 p.m.
3. Vice President for Business & Financial Affairs
Mr. Corona reported that several forums are scheduled with students to present next year's proposed meal plans. Dining Services is also conducting a meal plan survey on line. Central Transit continues to be successful. Students are asking for some additional stops, so another bus may be added soon. Mr. Corona added that the Ellensburg Chamber of Commerce is very supportive of this. The Emergency Preparedness Task Force will have recommendations to Cabinet in February. The Student Union opening is coming together. Mr. Corona thanked everyone who has been working on this project. All of the hard work is much appreciated.
4. Vice President for University Relations
Dr. Baker reported that the Seattle Symphony will have one concert on campus Wednesday, October 18, 2006. The Foundation Board meets, Friday, January 27 at Safeco Field. The President’s Report has gone to the printer and will be available next week.
5. President
Dr. McIntyre announced that Teresa Kulik has been appointed by Governor Gregoire to the Division III, District 3, Court of Appeals effective February 16, 2006. Ms. Kulik's commitment and service to CWU will be greatly missed. The Martin Luther King III event is January 23 at the Lynnwood Convention Center. The Chieftains perform at the Music Building Concert Hall on January 30. Dr. McIntyre will be meeting with legislators and attending a COP meeting in Olympia next week. A trip to Washington, DC to meet with our federal legislators is also being planned. Dr. McIntyre attended the conference athletic meeting at the NCAA Convention last week.
VI. Information Items
1. University Bulletin items
VII. Old Business
No old business
Wednesday, January 18, 2006
10:30 a.m.- Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Paul Baker, Charlotte Tullos
Guests: Bruce Porter, Toni Burvee, Teresa Kulik, Michael Launius, Jack Baker, Bobbie Peterson
I. At 10:30: Ad Hoc Travel Policy Committee to discuss the CWU Travel Policy (connect Dr. Street by phone)
Mr. Porter gave some background on the proposed policy and explained the issues and recommendations related to student and employee travel at CWU. The group is inviting input regarding whether the proposed policy sufficiently reduces risk for the university in areas of employee and student travel. Please send suggested input/policy language to Dr. Street as soon as possible. This will come back for final approval at a later date.
II. Action Items
1. Approval of Cabinet minutes from 1/4/06
Motion to approve the Cabinet minutes from 1/4/06 as presented by Dr. Tullos. Seconded by Mr. Corona. No further discussion. Motion carried.
III. Discussion Items
1. Meeting with City Council
Dr. McIntyre suggested that the annual work session with the Ellensburg City Council be scheduled in the near future. Cabinet members suggested several topics for the meeting. Another meeting to prepare for is the Leadership Ellensburg group. Dr. Baker reported that this meeting has been scheduled for Friday, March 17. Dr. Street will contact Jim Armstrong to discuss details of this meeting.
2. Schedule 25/Resource 25 issues
Dr. Street reported that employees are continuing to use rooms without going through Schedule or Resource 25. She suggests that a group meet to understand the scope of the issues. Dr. Tullos will initiate this meeting.
IV. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Soltz reported that the Provosts met yesterday to discuss accountability measures. It appears they may have gotten a smaller, more common set of accountability measures.
Vice President for Business & Financial Affairs:
Mr. Corona reported that the Environmental Health and Safety Department is handling issues regarding the new smoking policy. Proportionality in the capital budget continues to be discussed. Mr. Corona will report back on this issue soon.
Vice President for University Relations:
Dr. Baker reported that Friday, March 17 has been designated as the Higher Education Day for Leadership Ellensburg. There will be a donor/alumni reception following the Chieftains concert on Monday, January 30. Cabinet members need to let Dr. Baker know if they plan to attend the reception.
Vice President for Student Affairs & Enrollment Management:
Dr. Tullos reported that the South Neighborhood Study group is meeting again this week and the Waiver Committee meets today.
President:
Dr. McIntyre announced that there will be a joint Board of Trustees & Cabinet Dinner on February 2 at the President's Reception Center to honor Teresa Kulik.
V. At 11:30: Ann Anderson (by phone) – Legislative Update
Ms. Anderson gave a legislative update for the week. The Senate Super Ed committee met this morning. The creation of the new department of Early Learning was on the docket this morning and took up all of the meeting time. Tech Prep competencies didn’t even get discussed. Ms. Anderson added that higher education issues are not getting a lot of discussion right now. The Gates Foundation has pledged $90M in early learning. They will be looking for two pilot programs, one in Eastern Washington and one in Western Washington. This could be a fabulous opportunity for CWU. This Friday, the House Higher Education Committee is having panel participants present on admissions and review. Mike Reilly will be presenting for CWU. The bugs on the information flow have been worked out. Ms. Anderson asked that she be notified when Dr. Street is going to be out of town during the legislative session. That way, requests can be channeled through someone else during that time.
VI. Old Business
No old business.
VII. Cabinet reports on community events & meetings
Cabinet adjourned before getting to this item.
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