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Wednesday, February 1, 2006
8:30 a.m. 10:30 a.m.- Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Paul Baker, Libby Street, Nancy Howard, Carmen Rahm, Leslie Webb, Becky Watson, Shelly Johnson, Judy Miller, Meghan Miller, Michael Ogden
Guest: Sherer Holter
I. Action Items
1. Approval of PAC Minutes from 1/18/06
Motion to approve the PAC minutes from 1/18/06 as presented by Dr. Soltz. Seconded by Mr. Corona. No further discussion. Motion carried.
II. Discussion Item
1. Proposed changes to the Equal Opportunity Grievance Committee & the Equal Opportunity Grievance Procedures
Ms. Howard brought this change forward today as a discussion item only. She is suggesting that the term of appointment for members on this committee be changed from a one-year term to a three-year term to coincide with the rest of the university standing committee appointments. In addition, she recommends changing the membership to reflect appointment of an exempt employee in lieu of an administrator, since not all exempt employees are administrators. No further discussion. This item will come back to PAC on February 15 for final approval.
III. For the Good of the Order
Meghan Miller, Dean, College of the Sciences:
Dean Miller reported that all of the deans are finishing their reviews of first-year faculty and tenure files.
Nancy Howard, Chair, Exempt Employees Association:
Ms. Howard reported that this will be her last time with PAC this year. John Beasley, President of Bargaining Unit I, will be attending beginning February 15. Ms. Howard explained that she surveyed exempt employees regarding the Distinguished Service Recognition policy (Part 2-2.12 of the CWU Policies Manual). The majority of individuals who responded preferred the title of "Distinguished Employee." Ms. Miller added that she will discuss this issue with Rob Lowery and get input from Employee Council. She will then get input from Sherer Holter. Once all constituents have had an opportunity to provide input, this policy will be brought back for final approval.
Judy Miller, Board Secretary:
Ms. Miller brought back several policy changes that were discussed at the last meeting. Ms. Miller provided the group with a copy of RCW 66.28.160/Promotion of liquor at colleges and universities to review while looking at the CWU drug and alcohol policy/advertisement section (Part 2-2.13.1.6). The group offered some minor suggestions to the draft. Ms. Miller will make the changes and bring the policy back to the next meeting. The Tuition and Fee Payment policy was reviewed and discussed. It was decided by the group that email notification was sufficient. Motion to approve the Tuition and Fee Payment policy as presented by Ms. Miller. Seconded by Dean Miller. No further discussion. Motion carried. Dr. Ogden abstained. The Career Counseling Fees for Community Members policy was brought back for final approval. Motion to approve the policy with one minor revision by Dr. Tullos. Seconded Mr. Corona. No further discussion. Motion carried. Steve Rittereiser has proposed some changes to our tobacco regulations. The proposed changes will be tweaked and brought back next time.
Carmen Rahm, AVP for Information Technology Services:
Mr. Rahm distributed a copy of "LSU/In the Eye of the Storm." This document is a university model for disaster response. Dr. McIntyre suggested that Mr. Rahm summarize the key points in this document and present to PAC at a later date. Mr. Rahm will work with Ms. Dawson to schedule this presentation. A publication from EDUCAUSE titled, "The Student Guide to Evaluating Information Technology on Campus" was also distributed for review. The FMS upgrade is scheduled for April 2006. Issues with the Blackberry devices are being researched. Mr. Rahm will report back on that soon.
Michael Ogden, Chair, Faculty Senate:
Dr. Ogden reported that the Faculty Senate is anticipating the posting of the tentative agreement. The incomplete policy is ready for final approval. The policy on final exam week will be presented at the March Faculty Senate meeting. Committees are moving forward. Yesterday was the deadline for Distinguished Professor Award nominations.
Tony Aronica, ASCWU BOD President:
Mr. Aronica reported that the BOD is continuing with their involvement in Emerging Leaders and a new recycling program. Steve DuPont, VP for Political Affairs has been spending an enormous amount of time in Olympia. The BOD is having a Lobby Day in Olympia on February 20. Upcoming events for the BOD include: a retreat this weekend and a Super Bowl party in the new SUB pit on February 5. There will be a march today led by the black student union from Jack-in-the-Box to campus. The BOD is working with local community members to pursue the idea of displaying the wildcat logo in the downtown area, possibly at the Central Transit pick up/drop off locations.
Leslie Webb, Co-Chair, Diversity Council:
Ms. Webb reported that the Diversity Council met on Monday. No further report at this time.
Sherer Holter, AVP for HR:
Ms. Holter reported that PeopleAdmin is going live in March. HR has scheduled several training sessions to introduce the new system.
Shelly Johnson, Director, Budget Planning:
Ms. Johnson reported that her office is working on a number of data requests for OFM.
Becky Watson, Director, Public Relations & Marketing:
Dr. Watson reported that she is working on a 30 second ad to be aired at various times during the Olympics.
IV. Executive Reports
1. Provost/Senior Vice President for Academic Affairs
Dr. Soltz reported that the goal is to have the tentative collective bargaining agreement distributed this week. Dr. Soltz represented CWU at the Senate Early Learning & K-12 Higher Education Committee hearing on January 23. Dr. McIntyre was unable to attend due to the MLK III event. The Provosts are working on a common set of accountability measures for all of the state universities. At the Board of Trustees meeting this Friday, the academic affairs sub committee will have a presentation by Bruce Palmquist. They will also discuss new/changed fees and summer session fees. The Academic Affairs strategic plan will also be distributed. The Budget Advisory Committee will meet on February 8 at 11:00 a.m. to discuss the summer session budget.
2. Vice President for Student Affairs & Enrollment Management
Dr. Tullos reported that the student affairs sub committee will be presenting two fees to the Board of Trustees on Friday. The first fee is the building use fee for the Student Union & Recreation Center for students for summer quarter. The second fee is the Career Counseling fee for community members. They will also be discussing recruitment efforts for diversifying the campus. Admissions applications for Fall 2006 are down statewide. Our deadline may be backed up to May 1 as opposed to April 1.
3. Vice President for Business & Financial Affairs
Mr. Corona reported on the plans for the FMS upgrade in April. He added that the HR module will be implemented next year. Mr. Corona and Rob Borngrebe held several meetings with students last month to discuss the proposed meal plans for next year. These meetings went very well. The SUB Caf´ is now open on the weekends and a snack bar over in the Rec Center recently opened.
4. Vice President for University Relations
Dr. Baker reported that the Foundation Board meeting on Friday was very successful. Dan Jack presented on alumni demographics and Mike Reilly presented on student profiles. The campaign is moving along. The reception following the Chieftains concert was very successful. It was a great way to recognize our sponsors for the Performing Arts & Presidential Speaker Series. Dr. Baker thanked Nate Harris and Marian Lien for their hard work coordinating this event.
5. Executive Assistant
Dr. Street reported that MLK III and the Chieftains were both sold out events. Dr. Street also thanked Marian Lien for all of her work on these two events. Planning is underway for next year's events. The next event in this year's series is the Kairos Quartet on February 14. Dr. Street continues to meet monthly with the Washington Learns Higher Education Advisory Commission. She is also working closely with our federal legislative consultants on proposals for federal funding. She asked the group to remind employees in their divisions that if they plan to make contact with state level officials, please contact the President's Office and Ann Anderson first.
6. President
Dr. McIntyre also reported that MLK III and the Chieftains were both wonderful events. She too, thanked Marian Lien, Nate Harris, Judy Miller, and others for all of their work on the Chieftains event/reception.
V. Information Items
1. University Bulletin items
Chieftains Event
Tentative Faculty Collective Bargaining Agreement
VI. Old Business
No old business
Wednesday, February 1, 2006
10:30 a.m.- Barge 412
Present: Jerilyn McIntyre, Dave Soltz, Rich Corona, Charlotte Tullos, Paul Baker, Libby Street
I. Action Items
1. Approval of Cabinet minutes from 1/11/06 & 1/18/06
Motion to approve the Cabinet minutes from 1/11/06 and 1/18/06 as presented by Dr. Soltz. Seconded by Dr. Baker. No further discussion. Motion carried.
II. Discussion Items
1. Board of Trustees Get Ready
The group reviewed and discussed the committee session and regular meeting agendas.
2. Performance Measures Process for this year
Dr. McIntyre reminded the group to be working on their performance measures.
3. Cabinet Photo
Ms. Dawson will contact Rich Villacrees and set up a time to review the Cabinet photo proofs.
4. Plans for the City Council Meeting & Leadership Ellensburg
The "education segment" of Leadership Ellensburg has been scheduled for Friday, April 21. Dr. Street contacted Ted Barkley regarding the City Council having one of their study sessions on campus. Possible topics for this meeting include: transit needs in community, shared interest in the Visitors and Convention Bureau, and keeping up with advances in technology, particularly digital TV and high speed wireless networks. Dr. Street will follow up with Mr. Barkley on a possible date for this joint meeting.
5. Baldridge Criteria – next steps
Dr. Soltz stated that at the Provost's meeting last week, this issue was clearly not a priority. Dr. McIntyre will follow up with Ann Anderson and get her take on the subject.
III. Executive Reports
Provost/Senior Vice President for Academic Affairs:
Dr. Soltz reported that the Budget Advisory Committee will meet next Wednesday to discuss the summer session budget. He will develop a couple of scenarios for the group to review prior to the meeting.
Vice President for Business & Financial Affairs:
Mr. Corona reported that the new hiring system, PeopleAdmin, will be implemented in March. Several training sessions will be offered prior to it going live.
Vice President for Student Affairs & Enrollment Management:
Dr. Tullos reported that Teresa Farnum, Retention Consultant, will be here next week. She will meet with several individuals on campus and then present her findings on Friday, February 10.
Vice President for University Relations:
Dr. Baker reported that the donor event at Arbor Crest Winery in Spokane that was scheduled for February 26 has been postponed until April or May.
Executive Assistant for Policy and Planning:
Dr. Street reported that our federal legislative representatives from Preston Gates will be here on February 10. They will meet with several individuals regarding possible proposals to pursue federally. Dr. Street has been meeting with departments to discuss the speaker's bureau and the resource directory. Strategic Planning Forums are currently being scheduled on campus and in the community.
President:
Dr. McIntyre suggested a possible fund-raising initiative for Dr. Baker to follow up on.
IV. At 11:30: Ann Anderson (by phone) - Legislative Update
Ms. Anderson gave a legislative update for the week. HB 2123 - "Requiring adoption of rules regulating off-campus conduct" and HB 1434 - "Implementing a strategic direction for higher education" are on the agenda for the House Higher Education Committee meeting tomorrow. This Friday will be the day for voting bills in and out.
V. Old Business
No old business
VI. Cabinet reports on community events & meetings
Dr. McIntyre: COP meeting, legislative meetings with Ann Anderson, MLK III, Chieftains, Foundation
Board meeting, Big Bend Community College Banquet
Dr. Soltz: Senate Super Ed committee, HECB meeting, College of Business Advisory Board
Mr. Corona: Chieftains, student forums on Dining Services issues
Dr. Baker: Foundation Board meeting, Chieftains
Dr. Tullos: Ellensburg Downtown Authority meeting, Hospital Foundation Board meeting
Dr. Street: Washington Learns, MLK III, Chieftains
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